Sick time
Eligibility
All regular (non temporary) staff who are scheduled to work 30 or more hours per week are eligible. Newly hired staff accrue sick time starting their first pay period and are eligible to use it as soon as it is accrued.
Staff who are not eligible for Reed sick pay may be eligible for Oregon Paid Sick Leave.
When can I use sick time?
Sick time is provided for you to use during your own non-serious illness and healthcare appointments. Sick time may also be used to care for family members including a spouse/domestic partner, your biological, adoptive or foster parent or child, your grandparent or grandchild, a parent-in-law or a person with whom you were or are in a relationship of in loco parentis.
If you are out sick for more than 5 consecutive days, you are required to promptly notify HR. You will be placed on a provisional medical leave of absence and may be asked to provide documentation from your healthcare provider. See the leave of absence site for additional information.
Sick time is not to be used as additional vacation. Sick time used excessively outside of approved leave of absence or qualifying event is considered a performance matter.
Reporting your sick time
If you need to use sick time, tell your supervisor immediately and record the hours that you are away from work on your time sheet in Employee Self-Service (ESS).
If you are a supervisor, you are responsible for ensuring that sick time is documented and approved on the timecards of your direct reports. As well, you are responsible for addressing the habitual use of sick time as a performance matter. Failing to log sick time is a violation of time and attendance practices.
Accruing sick time
Effective July 1, 2026 full time staff accrue 10 days of sick time per year; sick time accrual is prorated for part time staff. Staff working 37.5 hours per week will accrue 6.25 hours of sick time each month. Staff working 40 hours per week will earn 6.67 hours of sick time per month.
Staff sick time accruals are capped at 40 days; 300 hours for 37.5 hour/week staff and 320 hours for 40 hour/week staff. After accruing the maximum amount of sick time, accrual will cease until your balance falls below the cap.
Staff on any unpaid time away from work, including workers compensation, do not accrue sick time.
To check your sick time balance, log in to Employee Self-Service (ESS).
Additional information
If you transition to a non-benefited position, your accrued Reed sick time will be converted to Oregon Paid Sick Leave, up to a maximum of 80 hours.
When leaving Reed employment, all unused sick time is forfeited. Unlike vacation, sick time is not an earned benefit; it is intended to be used only for qualifying health related circumstances.