Holidays, administrative leave, and summer administrative leave
All regular (non temporary) employees who work at least half-time (.5 FTE) are eligible. On-call employees, temporary employees, and student workers are ineligible.
Employees on a leave of absence, including workers' compensation, do not receive holiday pay or administrative leave.
Custodial staff should refer to their union contract for information about holidays.
Holidays and administrative leave days
The college regularly observes eight holidays and three additional administrative leave days, typically the day after Thanksgiving, Christmas Eve and New Year's Eve. Employees who are not scheduled to work during an administrative leave day will not be paid for that day. Administrative leave days may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken.
*In 2021, we will observe an extra administrative leave day on July 2 so that employees may have a four day weekend for the Independence Day holiday, in recognition that extra time off is helpful in coping with the pandemic.
||admin leave day|
|New Year's Day||December 31, 2021|
|Martin Luther King Jr. Day||January 17, 2022|
|Memorial Day||May 30, 2022|
|Juneteenth||June 20, 2022|
|Independence Day||July 4, 2022|
|Labor Day||September 6, 2021|
|Thanksgiving||November 25, 2021||November 26, 2021|
|Christmas||December 24, 2021|
Administrative leave on Friday afternoons during the summer
At its sole discretion, each year the college will determine the administrative leave schedule for summer Fridays. If approved by the president, the college will close at noon on certain Friday afternoons. These dates typically start the week after Reunions and end the week before Orientation. Depending on one's role and responsibilities, not all staff will be able to take advantage of this time off.
Eligible employees who are scheduled to work these days may leave work early and receive pay for the entire day. Employees who take a sick day or vacation day on a Friday when the college closes early will be charged for a full day of sick time or vacation.
This time off during the summer is considered administrative leave and may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken. Employees who are not scheduled to work during an administrative leave day will not be paid for the time.
Currently, the college plans to close at noon on the following Fridays:
June 11, 2021
June 25, 2021
July 9, 2021
July 16, 2021
July 23, 2021
July 30, 2021
August 6, 2021
August 13, 2021
In 2021, Summer Fridays will start one week earlier due to Reunions taking place online during the pandemic.
Non-exempt employees who work on an observed holiday receive holiday pay at their regular hourly rate. Holidays and administrative leave days may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken.
Non-exempt (hourly) employees who are required to work on an observed holiday receive regular pay plus pay for the holiday (double time) in lieu of time off. Non-exempt (hourly) employees scheduled to work overtime on a holiday will receive one-and-a-half times their regular pay for overtime hours, plus pay for the holiday (double time-and-a-half).
Exempt employees receive their regular pay on observed holidays.
Part-time employees who work at least half-time (.5 FTE) are eligible for holiday pay if the employee is regularly scheduled to work on the holiday or the day that the holiday is observed. The employee is paid for the hours regularly worked on that day.
If an employee is scheduled to work on a holiday or on the day the holiday is observed and takes the day off, the employee must use vacation leave and will be paid vacation pay only.
If an employee is scheduled to work on a holiday or on the day the holiday is observed and takes a sick day, the employee must use sick leave and will be paid sick pay only.
An employee works Friday – Monday, 10 hours per day. Sunday is the holiday. Reed College observes the holiday on Monday. This employee is paid for three days of regular pay (Friday, Saturday & Monday) and one day of double pay (regular pay plus holiday pay) on the holiday.
An employee works Saturday and Sunday, 12 hours per day. The holiday is Saturday. The holiday is observed on a Friday, a day the employee is not scheduled to work. This employee is paid one day of double pay (Saturday) and one day of regular pay (Sunday).
An employee works Tuesday through Friday, 10 hours per day. The holiday is Monday. The employee would report their regular 40 hours worked on their time card that week and would not get additional holiday pay for the holiday on Monday as they were not scheduled to work on that day.
Exempt employees do not record holiday or administrative leave days on their time cards. Non-exempt (hourly) employees must mark hours as holiday or administrative leave, including summer administrative leave. Hours paid as holiday or administrative leave, but not worked, do not count towards overtime that week.
For custodial staff, the start of a work shift determines pay status for purposes of holiday pay.