Holidays, administrative leave, and summer administrative leave
All regular (non temporary) employees who work at least half-time (.5 FTE) are eligible. On-call employees, temporary employees and student employees are ineligible.
Employees on a leave of absence, including workers' compensation, do not receive holiday pay or administrative leave.
Custodial staff should refer to their union contract for information about holidays.
Holidays and administrative leave days
The college regularly observes seven holidays and additional administrative leave days, typically the day after Thanksgiving, Christmas Eve and New Year's Eve. Employees who are not scheduled to work during an administrative leave day will not be paid for that day. Administrative leave days may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken.
*In 2020, we will observe four extra administrative leave days, so that most staff will have consecutive days off at the end of the year, to rest and recharge after the long and difficult work that the pandemic has brought. These days shall be December 23, 28, 29, and 30. We regret that as with all administrative leave, some essential work will need to take place on campus and not all staff will have this time off. At this time, we do not anticipate such time off will be granted in 2021.
||admin leave day|
|Thanksgiving Day||November 26, 2020||November 27, 2020|
|Christmas Day||December 25, 2020||December 24, 2020|
|New Year's Day||January 1, 2021||December 31, 2020|
|Martin Luther King Jr. Day||January 18, 2021|
|Memorial Day||May 31, 2021|
|Juneteenth||June 18, 2021|
|Independence Day||July 5, 2021|
|Labor Day||September 6, 2021|
Administrative leave on Friday afternoons during the summer
At its sole discretion, each year the college will determine the administrative leave schedule for summer Fridays. If approved by the president, the college will close at noon on certain Friday afternoons. These dates typically start the week after Reunions and end the week before Orientation. Depending on work assignments, not all employees will be able to take advantage of this time off.
Eligible employees who are scheduled to work these days may leave work early and receive pay for the entire day. Employees who take a sick day or vacation day on a Friday when the college closes early will be charged for a full day of sick time or vacation.
This time off during the summer is considered administrative leave and may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken. Employees who are not scheduled to work during an administrative leave day will not be paid for the time.
Currently, the college plans to close at noon on the following Fridays:June 12, 2020
June 26, 2020
July 10, 2020
July 17, 2020
July 24, 2020
July 31, 2020
August 7, 2020
August 14, 2020
Non-exempt employees who work on an observed holiday receive holiday pay at their regular hourly rate. Holidays and administrative leave days may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken.
Non-exempt (hourly) employees who are required to work on an observed holiday receive regular pay plus pay for the holiday (double time) in lieu of time off. Non-exempt (hourly) employees scheduled to work overtime on a holiday will receive one-and-a-half times their regular pay for overtime hours, plus pay for the holiday (double time-and-a-half).
Exempt employees receive their regular pay on observed holidays.
Part-time employees who work at least half-time (.5 FTE) are eligible for holiday pay if the employee is regularly scheduled to work on the holiday or the day that the holiday is observed. The employee is paid for the hours regularly worked on that day.
If an employee is scheduled to work on a holiday or on the day the holiday is observed and takes the day off, the employee must use vacation leave and will be paid vacation pay only.
If an employee is scheduled to work on a holiday or on the day the holiday is observed and takes a sick day, the employee must use sick leave and will be paid sick pay only.
An employee works Friday – Monday, 10 hours per day. Sunday is the holiday. Reed College observes the holiday on Monday. This employee is paid for three days of regular pay (Friday, Saturday & Monday) and one day of double pay (regular pay plus holiday pay) on the holiday.
An employee works Saturday and Sunday, 12 hours per day. The holiday is Saturday. The holiday is observed on a Friday, a day the employee is not scheduled to work. This employee is paid one day of double pay (Saturday) and one day of regular pay (Sunday).
An employee works Tuesday through Friday, 10 hours per day. The holiday is Monday. The employee would report their regular 40 hours worked on their time card that week and would not get additional holiday pay for the holiday on Monday as they were not scheduled to work on that day.
Exempt employees do not record holiday or administrative leave days on their time cards. Non-exempt (hourly) employees must mark hours as holiday or administrative leave, including summer administrative leave. Hours paid as holiday or administrative leave, but not worked, do not count towards overtime that week.
For custodial staff, the start of a work shift determines pay status for purposes of holiday pay.