Printing Setup for Faculty/Staff Use
Printers are available near your office, usually in the faculty lounge, department secretary's office or a secured closet. CUS will usually have set up your computer to print to the printer nearest you. If you need help, contact CUS or ask your department secretary or supervisor. You can also follow the detailed instructions below to setup an IP printer for your computer.
Upon completion of the steps below, your printer will appear in the normal Print... dialogue on your computer. If you have any difficulties during the setup, please contact the Help Desk at firstname.lastname@example.org or extension 7525.
To add a printer of copier on macOS, you should first check self service for the printer or copier you want to add.
- Open self service and go to the Printers section on the left.
- Find the printer or copier you want, if it is not listed please contact email@example.com to let us know.
- Click the Add Printer/Copier button and wait for it to install.
- The printers and copiers are set up to print in Black and White by default, in order to enable color printing, follow the steps listed here.
Setting up a Printer Manually in macOS
To setup a printer, you will need to enter its Network Address. Refer to our list of printer IP addresses for faculty, or our list of printer IP addresses for staff, from where you can highlight, right-click and "Copy" the correct address.
If you need to add the printer or copier immediately and it is not in self service, you can follow these instructions to add it manually.
- Open System Preferences.
- Go to Print and Scan.
- Click on the plus button below the left side-panel.
- On the top of the new window, click on the tab called IP.
- Click on the drop-down menu next to Protocol and select "HP Jetdirect - Socket".
- In the text field next to Address, enter the network address of your printer. (For example, vol1st.printers.reed.edu for the Vollum first floor printer)
- In the text field next to Name enter a unique name by which you wish to remember this printer.
- Click on the drop-down menu next to Print using, then click on Select a driver to use.
- Type HP in the search field and select the correct printer model.
- On the next Installable options pop-up click on the checkbox next to Duplex Unit in order to enable double-sided printing.
- From the Start menu, choose Control Panel.
- Select Devices and Printers, and click on Add a Printer (at the top of the window)
- In the new window, choose Add a local printer.
- On the next screen, choose create a new port. For the type of port, select Standard TCP/IP port.
- Hit Next. Put in the network address of the printer and uncheck the Query the printer and automatically select the drive to use option.
- On the next screen, choose Use the driver that is currently installed. Hit Next, Next and Finish.
- If, on step 6, the window asks you to specify a driver, and you can't find the driver on the list, click the Windows Update button. Wait a few minutes for it to update, and the new list should contain additional drivers. Choose the driver matching the printer you want to add and click Next, Next and Finish.
- System Settings > Printers
- Add > Network Printer > LPD/LPR Host
- In the Host field, enter the network name of the printer
- Check the "Duplex" box if the printer supports it.
You are now ready to send jobs to this printer. To learn about double-sided printing, go to our duplex printing page.