Help Desk

Computing & Information Services

Using Xerox Copiers/Scanners

Waking From Energy Saver

If it is lit up green (which indicates that the machine is in Energy Saver mode) press the "Energy Saver" button on the upper right corner of the machine.

Authenticating/Logging In

You can log in to the copier either by swiping your Reed ID on the right hand side (magnetic strip facing up) or by using the "Alternate Login" button on the upper right hand side of the screen and using your Kerberos login. 

Authenticating

After you are authenticated, you may need to push the "Use Copier" button to begin using the machine.

Use Copier

When you're done, you can hit your username in the upper right and select "Log Out" to log out of the machine. It will also automatically log you out after a short period of inactivity.

Selecting an Account

To select an account, hit "Select Account" from Services Home, select the account you want to use, and then hit "Use Copier".

Copying

To copy, hit "Copy" from Services Home, set up the options you want for your job from the tabs at the top of the screen, and then hit the big green "Start" button on the right hand side of the copier.

Copying

Scanning to Email

To scan to an email address, hit "Email" from Services Home, hit "New Recipient", and enter your email address. Alternatively, you can quickly touch “Add Me” to add your email address to the recipients list, or use the "Network Address Book" to look up the Reed email of your intended recipient.

Once you have the recipients, click into the "Job Assembly" tab and then move to "Build Job", turn it "On" and click "OK." Place your book or document on scanner and push the big green Start button; between every page you want scanned, press "Program Next Segment" button so the pages are not overwitten. When you're done scanning, click "Submit Job" to send the whole job to the email addresses you entered.

Scanning to Email

Scanning to USB Drive

To scan to a USB drive, hit "Workflow Scanning" from Services Home, hit "USB", insert your USB drive, set up your job options using the tabs at the top of the screen, and then hit the big green "Start" button on the right hand side of the copier.

Workflow Scanning

Insert USB

Scanning a Book into a Single PDF

 

  1. Log on to copier (with card swipe, or email username and password).
  2. Select account (scanning is not tracked or billed).
  3. Click the "Email" button.
  4. Click the "Job assembly" tab.
  5. Click "Build Job", turn it "On" and click "OK".
  6. Click "Email" tab.
  7. Add email addresses, place your book on scanner, push big green Start button.
  8. Turn the page on your book, place it on the scanner, and push the Start button in between every page you want scanned.
  9. When you're done scanning, click "Submit Job" to send the whole job to the email addresses you entered.

Scanning to PDF with OCR

Optical Character Recognition (OCR) adapts text from a scanned page to a text-searchable PDF. 

  1. Log on to copier (with card swipe, or email username and password).
  2. Click the "Email" button.
  3. Select your recipient, or click "Add Me..." to send it to yourself, then hit OK. 
  4. Click "Attachment..." 
  5. Click the dropdown menu that says "PDF" and select "Custom" instead. 
  6. On the File Format page, under "Format", switch to "PDF Archival". Under "Searchable", switch to "Yes"
  7. Click OK and press the start button to scan your paper.

Tips

To use any other service, or if you get lost in a maze of options, you can always hit the "Services Home" button to get back to the main window.

Services Home

Where are the copiers?

Visit this page to find a copier near you!

Contact Us

  • 503.777.7525
  • cus@reed.edu
  • Click "Ask CUS!" at the bottom left