Student Life Office

September 24, 2020

Dear Reed students, faculty, and staff,

Reed College takes your safety and security seriously. We share the following information with all students, faculty, and staff at the start of the fall and spring semesters after the add/drop deadline and within a timely period upon new employment. I encourage you to review it carefully.

As members of a community governed by the Honor Principle, it is incumbent upon each of us to consider the potential impact of our actions on others and on our college as a whole. It is my personal hope that the Honor Principle will inspire us to treat each other with kindness, compassion, and respect.

In addition to the Honor Principle, Reed has adopted policies to address particular aspects of campus life. These policies comply with federal law and codify our commitment to uphold certain community norms in order to foster an inclusive campus culture that is conducive to living, working, and learning together. I refer you to the Discriminatory Harassment and Sexual Misconduct (DHSM) Policy and the Alcohol and Other Drug (AOD) Policy, which apply to all members of the Reed community and include responses to violations, sanctions, and interventions. Both of these policies result from broad campus discussion and established legislative processes. Please familiarize yourself with them.

Reed recently enacted changes to its Title IX Policy and related grievance procedures necessary to comply with Title IX regulations issued by the Department of Education. For any questions regarding Title IX, please contact Title IX/Section 504 Coordinator Chris Toutain; Deputy Coordinator for Faculty and Dean of the Faculty Kathy Oleson; or Deputy Coordinator for Staff and Director of Human Resources Michelle Valintis.

By virtue of your role on campus, you may be an obligated reporter of potential Title IX and DHSM Policy violations. Please refer to the Title IX page to confirm your reporter status and learn more about your responsibilities. For confidential support for those who have experienced gender violence or have questions or concerns about troubling relationship interactions, please contact the Sexual Health, Advocacy & Relationship Education (SHARE) program.

For more information about resources to respond to other forms of discriminatory harassment or acts of bias, refer to the Bias Incidents and Discriminatory Harassment Resource Guide and Reed’s Notice of Nondiscrimination.

I’d also like to call your attention to the following additional policies and resources in place at Reed:

  • Reed's Smoking Policy prohibits smoking within ten feet of the footprint of all campus buildings and on campus walkways between the hours of 7 a.m. and 7 p.m. The Oregon Smoke-free Workplace Law requires all indoor workplaces to be smoke free. The same applies by contract to all campus residence halls and apartments. Please note that Oregon state law SB 754 makes it illegal for people under the age of 21 to possess tobacco products, including those on college campuses.
  • The Family Educational Rights and Privacy Act (FERPA) protects the privacy of education records, provides students the right to inspect and review their education records, and presents guidelines for the correction of inaccurate or misleading data through informal and formal hearings. For more information about FERPA, see the Annual Notification of Rights.
  • Reed’s disability compliance officer is Title IX/504 Coordinator Chris Toutain. For more information on Reed’s individualized and interactive process to determine reasonable and appropriate accommodations for students, visit the disability and accessibility resources webpage.
  • Reed’s Annual Security and Fire Safety Report is shared each year by October 1. Reed chooses to distribute this report to all current students and employees by posting it online. In accordance with the Clery Act, its contents include all the crime and safety statistics for the previous calendar year. In addition, this document contains important information about college policies and resources related to safety as well as the means for reporting crimes on campus. The Missing Residential Student Notification Procedures are included. For questions or concerns regarding the Annual Security and Fire Safety Report, contact Director of Community Safety Gary Granger. To request a paper copy of the report, contact the community safety office. Reed College also would like everyone to be aware of the Emergency Response Plan.
  • You can manage your campus web directory preferences, including name, gender(s), address, emergency contact, and privacy settings by updating your information under “personal info” in IRIS.
  • Reed’s response to claims of copyright infringement involving music, video, software, or other digital materials under the 1998 federal statute known as the Digital Millennium Copyright Act or DMCA is outlined on the CIS website.
  • All members of the Reed community are responsible for the conduct and condition of the animal(s) they own. Reed’s Animal Policy includes definitions of and eligibility information for service animals, support animals, and pets allowed on campus.
  • During the pandemic, each Reed community member has an individual responsibility to help prevent the spread of the coronavirus.
  • The Guidebook is a centralized repository of information on academic policies, community policies and practices, and college resources. The Community Constitution and important codes and procedures are located on the governance documents web page. The student hub and the faculty and staff hub are great tools for accessing more information about the campus.

Thank you for reviewing these college policies. It is only through your direct and thoughtful engagement that these policies will function to serve our community and that the Honor Principle will thrive.

Regards,

Karnell McConnell-Black, EdD
Vice President for Student Life