Name, Pronouns, and Related Information Options
Reed recognizes that some members of our community undergo a legal name change during their time at Reed or use names other than their legal name to identify themselves. One way Reed seeks to promote an inclusive community is by allowing all members of the Reed community to indicate their preferred first name, regardless of whether or not they have legally changed their name, pronouns, salutation, and gender on IRIS. All members of the Reed community can use IRIS Information Update to update the following personal information:
This information is used for Reed directories, communications, and various internal systems. This information may be used in different ways for different constituents, depending on legal requirements or system constraints. Instructions for legally changing your name are available from Multnomah County.
Preferred first name
Where is it used?
By default, legal names are used in Reed directories, communications, and various internal systems. You can opt to have your preferred first name appear instead. If you enter a preferred first name, it will be used instead of your legal first name wherever possible. This includes the public Reed directory (directory.reed.edu) and the secure Campus directory in IRIS.
For students, preferred first name will also appear on class lists, Moodle courses, Griffin Door, the Residence Life portal, and other student information systems.
Legal first name will continue to be used in limited circumstances as necessary, such as official transcripts and tax and payroll documents.
How do I change it?
In IRIS Information Update, use the "About You" tab to add a preferred first name.
What are my privacy options?
Students can use the IRIS Information Update "Privacy Settings" tab to hide their names from the public Reed directory. Students can opt out of all Reed College directories by completing a request form with the Registrar’s Office.
Faculty and staff may be removed from the public directory only for extraordinary circumstances and only with the approval of their supervisor or Vice President/Dean.
Pronouns
Where is it used?
Pronouns are displayed in the IRIS Campus directory, which is visible to other students, faculty and staff. Pronouns are not displayed in Reed’s public directory.
Student pronouns are also displayed on class lists, advising transcripts, and other information systems visible to faculty and staff who support students, such as the Registrar’s Office and Student Life.
How do I change it?
In the IRIS Information Update "About you" tab, you may choose your pronoun from a set of pre-defined menu of options.
What are my privacy options?
Students, faculty, and staff can use the IRIS Information Update "Privacy settings" tab to hide pronouns from the Campus directory. For students, their pronoun choices will still be visible to faculty and appropriate support staff.
Salutation
Where is it used?
Salutation, such as Mr. or Ms., may be used on formal correspondence from the College.
How do I change it?
In the IRIS Information Update "About you" tab, you may enter your preferred salutation.
What are my privacy options?
If you don’t want a salutation, you can leave the field blank.
Gender
Where is it used?
For incoming students, gender identity is provided in Admission application data. It may be used to facilitate housing assignments and other student services, and to develop future support services.
Gender is not displayed in any Reed directories.
How do I change it?
In the IRIS Information Update "About you" tab, you may select a gender identity from a pre-defined menu of options or provide an alternative gender that isn’t specified.
What are my privacy options?
Since gender is not displayed in any Reed directories, there are no available privacy settings.
Legal Name Change
Instructions for legally changing your name are available from Multnomah County.
For students, contact the Registrar's Office to request to update your legal name on official records. They will request documentation of the legal name change (check their website for a list of acceptable forms of documentation). Once the registrar's office processes your documentation, your name will be changed on their records. They will notify all relevant campus offices, and you will be able to pick up an updated Student ID free of charge.
For faculty and staff, contact Human Resources to update your legal name on official records. HR will notify all relevant campus offices, and you will be able to pick up an updated Staff/Faculty ID free of charge.