Conference & Events Planning

Plan an Event at Reed College 

There are many important and sometimes forgotten elements involved in planning events. Follow these four important steps and you will be off to a great start to hosting a successful event at Reed College.

Step 1: PLAN AHEAD. Plan ahead and make sure you have enough time to implement your event. Every event, no matter how simple or intricate, requires advance planning and organization.

Step 3: GET APPROVALS FOR FACILITY USE. If you are a student, faculty, or staff member, follow Reed’s Facility Usage Procedures in order to reserve a venue for your event. Note, some events require necessary approvals. If you are an external party, complete Reed's rental request form. 
 
Step 2: CREATE AN EVENT MANAGEMENT CHECKLIST. Download our sample event management checklist. Customize tasks and timelines for your specific event.

Step 4: EXECUTE. Once you have necessary approvals to host your event at Reed College, proceed with your event execution by following your event management checklist. Important event planning information can be found below. 

Facility Use Priorities
Facility Use Request Form
Facility Use Restrictions and Requirements
Facility Use Rates
Accommodations
Public Affairs
Bon Appetit: Dining and Catering  
Audio/Visual Services
Event Management System
Summer Conference Handbook
Portland Attractions
Campus Amenities
Risk Managment Requirements 

QUESTIONS? Conference & Events Planning is here to help.