Conference & Events Planning

Using Reed’s Events Calendar

Conference & events planning and public affairs manage Reed's events calendar. We invite you to collaborate with us by adding and sharing events. If you have any questions, please email and

View our events calendar

Adding events to the calendar


If you are a student and you want your event added to the calendar, contact Student Activities.

Faculty & Staff

Getting your event on Localist when you need to book a room.

  1. Send an email to CEP with your event information.
    • Event name
    • Event type: meeting, lecture, presentation, workshop, etc.
    • Date and time
    • Preferred location
    • Number of attendees
    • Attendee type: general public, students, faculty/staff, alumni, prospective students
    • Accomodations: catering, AV, video services, a specific setup, etc.
    • Visibility: Private event (Reed community only) or Public event (viewable by the public)
    • Description of your event (approx 100 words)
  2. CEP will book your room and the information will be sent to the calendar. It takes at least 24 hours to upload to the calendar.

Getting your event on Localist when you don’t need to book a room.

  1. Go to
  2. On top red bar, click "login" and sign in with your Reed ID.
  3. On top red bar, click "admin."
  4. On the right side, click the "add an event" box.
  5. Fill in fields as necessary and click save changes.
  6. CEP will approve your event or contact you with any concerns.

Editing your event on the calendar

  1. Go to
  2. On top red bar, click "login" and sign in with your Reed ID.
  3. On top red bar, click "admin."
  4. Click on "future events" box (top row, left corner).
  5. Click on the event you want to edit.
  6. Edit fields on your event, but do not change date and time. Those must remain. Date and time changes must happen through CEP.
    • Event description
    • Event photo
    • Event type
    • Department
    • Group
    • Ticketing cost and URL
    • Visibility: hidden (visible only by direct link), visible only when logged in (Kerberos login required), or visible (public)
  7. Click "save changes."

Promoting your event

  • Add your event to the calendar early for maximum visibility! It's the first step.
  • List all of your events on the calendar, even if attendance is not open to the public. You can change the visibility by noting it to CEP or by editing it in Localist.
  • Each event has a unique web address that can be shared on social media or linked in an email. Events on our calendar can also link to Facebook events!
  • Contact social media manager Robin Tovey ’97 if you would like to promote your event through Reed's social media channels (Facebook, Instagram, Twitter, etc.).