Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States.
Students, Staff, and Faculty
Learn where to submit and review timesheets, view paystubs, and find information about tax forms, direct deposit, hiring students, and more.
Have questions about payroll? Contact a payroll specialist at 503-777-7549 or payroll@reed.edu.
Employee Self-Service (ESS)
Submit and/or review timesheets, view your paystubs and leave balances, and access your W-2 tax statements in the Employee Self-Service app. Log in to ess.reed.edu using your Reed credentials.
Log in to Employee Self-Service
Employee Self-Service (ESS) Instructions & User Guides
Review our ESS PDF guides for step-by-step instructions:
- ESS Employee Dashboard Guide
- ESS Employee Time Entry Guide
- ESS Employee Future Vacation Time Entry
- ESS Supervisor Guide
Payroll Schedules and Resources
Payroll Schedule
NEW: All staff are required to submit a timesheet each pay period. This rule applies to both overtime eligible and non-overtime eligible staff. Non-overtime eligible staff must submit a timesheet, even if there is no exception time to report.
To add Reed’s payroll dates to your calendar, you may either subscribe to the appropriate Google calendar or download the appropriate PDF calendar below:
- Subscribe to our semi-monthly payroll Google calendar (faculty & non-overtime eligible staff).
- Subscribe to our biweekly payroll Google calendar (students & overtime eligible staff).
- Download the semi-monthly calendar (faculty & non-overtime eligible staff).
- Download the biweekly payroll calendar (students & overtime eligible staff).
You will need to be logged in to the Reed Google environment before clicking the Google calendar links above. Click the blue "Add to your Calendar" link on the bottom left. If you are not logged in, enter your Reed email address in the email field. At the next screen, use your Reed username and password to log in. From there, you can choose to add the payroll calendar.
Student Workers
Effective July 1, 2025, the Oregon minimum wage is $16.30. Students are paid on a biweekly basis.
This handbook contains information for students working on campus or seeking a work position.
The student work office has more guidance about finding on-campus work, finding a position for federal work study, and other concerns related to student work. Contact the student work coordinator at 503-517-4847 or studentwork@reed.edu.
Employment Forms
(Unless otherwise noted, all forms must be picked up at the payroll office, Eliot 306.)