Disability Support Services

Division of Student Services

Alternative Format Materials

Students who have met with a DSS staff member and who are eligible for alternative format materials as an academic accommodation for the current semester may request their course materials (books, course packets, e-reserves, etc) in an accessible electronic format. In most cases, this will be a PDF or Word document in which text can be enlarged, annotated, and read aloud by screen readers and text-to-speech software.

Students are encouraged to first determine if their book is available in their preferred format using the resources listed below. If an accessible format cannot be obtained by the student, DSS will assist the student in acquiring an accessible text.

Before you submit a request to DSS:

  1. Consider purchasing your book as an e-book, audio book, or other preferred format, rather than purchasing a printed version. 
  2. Check Bookshare and Learning Ally to see if your book is available. If you do not have a membership yet, please contact the Accommodations Coordinator.
  3. If your book is not available through Bookshare or Learning Ally, you will need to purchase or rent a printed copy of the book and save your receipt. If buying a used copy, please select one that is as unmarked as possible, as the hard copy may be used to create a scanned digital copy.

How to request a text in an alternative format:

If you are unable to locate an accessible text using the resources listed above, you may request your materials through DSS by following the steps below.

For books and textbooks

  • 1. Alternative Format Request Form: Submit a separate form for each text. We recommend that you submit your requests 3-4 weeks in advance to ensure timely delivery of materials.
  • 2. Alternative Format User Agreement. Please sign this document once per year. If you have questions about this Agreement or would like to review it verbally with DSS staff, please contact our Assistant Director.
  • 3. Proof of ownership. In order to comply with copyright law, students must submit proof of ownership for each text. You may email your receipt to the Assistant Director. If you do not have a receipt for a certain text, you may submit a signed Declaration of Ownership in lieu of a receipt.

For articles and handouts:

  • 1. Provide the article to DSS. For electronic documents, email the document directly to the Assistant Director. Hard copies should be dropped off at our office in the Dorothy Johansen House. Please allow up to 5 business days for conversion of these smaller documents.
  • 2. Alternative Format User Agreement. Please sign this document once per year. If you have questions about this Agreement or would like to review it verbally with DSS staff, please contact our Assistant Director

What happens next?

After your request has been submitted, DSS will contact the publisher to request an accessible e-text version of your text. Once our office receives the digital file, we will format it and provide it to you via File Robot or a Google docs folder.

If the publisher does not respond within 5 business days, we will ask you to drop off a hard copy of your book so we can cut the book’s spine, scan and format the pages, and re-bind the book. We will then return your re-bound book and provide you with an accessible PDF of the book. The Reed Bookstore has agreed to buy back used spiral-bound books at a comparable rate to books with original bindings.

The DSS office strives to convert and format books within 7-10 business days once we receive the printed book or the publisher file. Requests may take longer at certain times of year (such as the beginning of the semester, when DSS receives a high volume of requests) or if the text requires specialized formatting of charts, graphs, specialized characters, etc. Requests will be processed in the order in which they are received.

Text-to-speech (TTS) resources:

  • Natural Reader: Free TTS reader for both Mac and Windows. Has continuous reading and text tracking features.
  • Central Access Reader: Free TTS reader for both Mac and Windows. Has continuous reading and text tracking features.
  • Balabolka: Free TTS reader for Windows. Has continuous reading and text tracking features.
  • Mac text-to-speech: Free, built-in Mac accessibility feature. Reads highlighted text aloud.
  • Voice Dream Reader: For iPhone and iPad. Read PDF, ePub, DAISY, Word, and Text files. Listen to audiobooks in DAISY or ZIP format. $9.99-$14.99.
  • Moon Reader: For Android. E-book reader that supports multiple formats and online e-book sites. $4.99
  • Ghost Reader: For Mac. Similar functionality to Voice Dream. $24.99. Free trial download.
  • Read&Write: For Windows, Mac, iPad, and Google. Full-featured text-to-speech and literacy software that integrates reading, writing, studying, and research support tools. Free 30-day trial.
  • Kurzweil: For Windows, Mac, iPad, and web. Full-featured text-to-speech and literacy software that integrates reading, writing, studying, and research support tools. Free 30-day trial.
  • VoiceOver: Free, built-in screenreader for Mac.
  • NVDA: Free screenreader for Windows.

Find Existing E-books:

  • Accessible Textbook Finder: Searches multiple resources and vendors by ISBN or title, and provides the combined results with links to the source.
  • Bookshare: Membership required (but it’s free!). Provides e-books and DAISY books for students with reading-related disabilities.
  • Learning Ally: Membership required (but it’s free for Reedies!). Provides audiobooks for students with reading-related disabilities.
  • Manybooks: Free e-texts of many books in the public domain and the Project Gutenberg catalog.
  • Learn Out Loud: Free public domain audio books, as well as free audio and video online courses. Must listen online in a podcast format (no download required).
  • Librivox: Free public domain audio books. Files must be downloaded and are available for offline listening.
  • VitalSource: E-textbooks for purchase; offline reading available.
  • Audible: Subscription-based access to digital audio books.
  • Amazon Audio Books: Audio books available for purchase.
  • The Audiobook Store: Audio books available for purchase. First purchase is free.
  • iTunes Audiobooks: Audiobooks; mostly for purchase, but some classic books are free.
  • National Library Service: People with a vision disability or reading disability may be eligible to access a free library of audio and braille books. Application required.

Contact Disability Support Services

disability-services
@reed.edu

Phone: 503/517-7921
Fax: 503/517-5532
Office: Dorothy Johansen House

Theresa Lowrie
Director
Dorothy Johansen House
503/517-7921

Jess Gibson
Assistant Director
Dorothy Johansen House
503/517-7689