There are many important and sometimes forgotten elements involved in planning events. Follow these four important steps and you will be off to a great start to hosting a successful event at Reed College.
Step 1: PLAN AHEAD
Plan ahead and make sure you have enough time to implement your event. Every event, no matter how simple or intricate requires advance planning and organization.
Step 2: READ EVENT PROTOCOLS
- Facility Use Priorities
- Facility Use Restrictions and Requirements
- Rental Rate Information
- Risk Management Requirements
Step 3: GET APPROVALS FOR FACILITY USE
Before you commit to holding an event at Reed, complete the proper form for necessary approvals.
- Space/Event Request Form: For All Faculty, Student, and Staff Requests
- Campus Rental Request: For External Events Including Co-sponsored, and Rental Requests. Please note that due to heavy facility usage by the college, we are primarily considering external facility rental requests that take place during academic breaks (e.g. fall break in October, winter break from mid-December through mid-January, spring break in March, or summer break). Our summer rental period begins after Reunions (mid-June) and ends on July 31.
Step 4: CREATE AN EVENT MANAGEMENT CHECKLIST
Download our sample event management checklist. Customize tasks and timelines for your specific event.
Step 5: EXECUTE
Once you have
Important event planning information
- Accessible Event Planning
- Accommodations
- Audio/Visual Services
- Campus Services and Amenities
- Dining and Catering: Bon Appetit
- Campus Rental Request (for all external rental requests)
- Facility Use Priorities
- Rental Rates Information
- Facility Use Restrictions and Requirements
- Portland Attractions
- Strategic Communications & Marketing
- Reserve a Room: For Faculty, Student, and Staff Simple Room Reservations
- Risk Management Requirements
Questions?
Conference & Events Planning is here to help.