COVID-19 Prevention & Response Plan

Training, Testing, Health Monitoring, and Contact Tracing

Below you will find information about Reed's COVID-19 prevention strategies, including training, testing, the Daily Health Check, and contact tracing.

Training

All community members are required to complete the COVID-19 POLICIES AND PREVENTION TRAINING - SPRING 2021 by January 8. Even if you completed the COVID-19 training in the fall, you must complete this new training for the spring. The training focuses on disease transmission, how to protect yourself and others, and Reed-specific policies regarding COVID-19. To access the training, a Reed Kerberous account is required. 

Contact

April Sams
Director of Risk Management & Environmental Health and Safety
Physical Plant
503-777-7788
karra@reed.edu

Testing

Reed’s COVID-19 testing strategy includes both diagnostic and surveillance testing components. This strategy was designed with the goal of quickly identifying cases of COVID-19 in the community in order to efficiently implement disease prevention and response steps as needed.

During the spring 2021 term, all community members who wish to take part in in-person, on-campus activities will be tested at the start of the semester. Starting on January 25, surveillance testing will be available Monday through Friday, from 8 a.m. to noon, in Gym II of the sports center for the remainder of the semester. Surveillance tests use a self-collected, saliva-based PCR method.

Results are usually back within 36–48 hours. Participants can view and print their results using the lab's portal. To do so, sign in with your Reed email address and password. If it is your first time accessing the portal, click "Forgot Password" and register using your Reed email address.

Reed community members are required to sign up for and attend testing according to the group schedule outlined below. Participation will be enforced.

If you are not accessing campus during the spring semester, please complete and submit this campus access form.


Group
Test Frequency
Students, staff, and affiliates living on campus
Two tests per week, no less than 72 hours apart
Students living off campus but participating in on-campus activities
Two tests per week, no less than 72 hours apart*
Health & Counseling Center staff
Two tests per week, no less than 72 hours apart
Faculty, staff, and affiliates living off campus but interacting with others in person on campus**
One test per week
Newly hired faculty and staff
Once during the employee’s first week, then as needed based on group 

*Students living off campus are strongly encouraged to test twice weekly but are granted flexibility based on their assessed risk and individual schedules. Students who are accessing campus two or more days each week should complete two tests per week, no less than 72 hours apart.

** Related to the faculty and staff testing plan, what does "interacting with others in person on campus" mean? If you are a faculty or staff member who meets or completes tasks with others in person, or if you share spaces with others (including reception desks, annexes, kitchens/break rooms, and other common areas), you are “interacting with others in person on campus” and should test every week, even if those interactions are masked and occur with more than six feet of distance between individuals. This is especially important for those who work on campus regularly. Conversely, if you work exclusively from a private, solo office and do not have in-person meetings or activities with others, or if you do not work on campus as part of your regular schedule, you do not need to participate in surveillance testing. 

If you feel you should be added to or removed from surveillance testing, or if you experience a temporary change to your activities that may impact your need to test, please reach out to the COVID-19 Risk Assessment Group at coronavirusquestions@reed.edu for further consultation and support. 

How to sign up for testing

The first surveillance testing sign up email was sent Friday, January 22. All participants were asked to sign up for the appropriate number of testing appointments based on their group. 

Moving forward, the schedule remains unchanged from the previous week. Participants are able to visit the online schedule and revise their appointments at any time or take no action and keep the testing appointments previously selected.

All participants will be sent a testing reminder by Friday each week. Drop-in (unscheduled) testing is not permitted.

If you need to sign up for your testing appointments or change your weekly schedule, please visit the testing sign up page

Follow-up for students who have missed testing

Participation in mandatory surveillance testing is an important part of preventing the spread of COVID-19 at Reed. Participation in testing will be tracked each week. Students who fail to participate in the college’s testing plan may be excluded from in-person classes, campus facilities, and college housing. Specifically, failure to participate in mandatory surveillance testing may result in the following actions:


One missed week of testing
First warning sent by email
Two consecutive missed weeks of testing
Second warning sent by email; student’s faculty adviser and instructors notified
Three consecutive missed weeks of testing
Final warning sent by email; student’s faculty adviser and instructors notified; prohibited from attending any in-person classes; student ineligible for on-campus housing beyond April 11
Four or more consecutive missed weeks of testing
Student’s faculty adviser and instructors notified; faculty strongly encouraged to prohibit student from attending any in-person classes; spring 2021 housing probation (on-campus students); card swipe removal (off-campus students)

In addition, starting March 5, students with an overall semester-testing completion of less than or equal to 50 percent will receive weekly follow-up messages to encourage increased participation. On March 26, students with overall semester-testing completion of less than or equal to 50 percent will

  • receive a final warning by email;
  • be placed on housing probation for the spring and fall 2021 semesters (on-campus students);
  • have card swipe access removed (off-campus students).

Once they demonstrate one full week of testing participation, students will have card swipe access reinstated and will be removed from the faculty notification report.

Students who are placed on housing probation or listed as ineligible for on-campus housing beyond April 11 will retain these statuses until a semester-testing review is completed during the week of March 22. At that time, restrictions may be lifted for students who demonstrate improvement in testing participation.

Students may be required to provide proof of testing to their faculty or supervisors to participate in certain college activities. To do this, students can print and complete the student testing verification form, have it certified by staff at the testing center, and share it as needed.

Contact

COVID-19 Risk Assessment Group
coronavirusquestions@reed.edu

Health Monitoring: Daily Health Check

Anyone who lives on campus or plans to be on campus must complete the Daily Health Check every day before they leave their residence hall or go to campus.  

What questions are asked in the Daily Health Check?
The Daily Health Check asks a few short questions about COVID-19 symptoms and risk factors. 

How do I access the Daily Health Check?
All community members receive an email linking to the Daily Health Check every day by 6 a.m. If you plan to be on campus, you must access and complete the Daily Health Check on your computer or mobile device. You will receive a unique link each day; do not attempt to reuse links.

How often do I need to complete the Daily Health Check?
Students living on campus must complete the Daily Health Check each day before they leave their residence halls. Staff, faculty, and off-campus students are required to complete the Daily Health Check on days that they plan to be on campus.

What happens after I complete the Daily Health Check?
Once you complete the Daily Health Check, you will receive either a green "go" message and email or a red "stop" message and email. If you receive a "go" message, you are cleared to access Reed's buildings and grounds. If you receive a "stop" message, you will receive further information in a follow-up email. You may be asked to show proof of the green "go" message while on campus.

Who will review my survey responses, and are they confidential?
Your survey responses are confidential. Student responses are reviewed only by the Health & Counseling Center, and faculty and staff responses are reviewed only by the human resources office. HCC and HR staff will provide support and follow-up steps to community members who receive “stop” messages.

Do vendors and approved visitors have to complete the Daily Health Check?
Vendors or approved visitors are asked to complete the Daily Health Check before they access the Reed campus. If you are a faculty or staff member who invites a vendor or a visitor to campus, you must provide them with a link to the Daily Health Check for vendors and approved visitors and ask them to complete it before they arrive. If you have questions regarding the Daily Health Check for vendors and approved visitors, please send an email to coronavirusquestions@reed.edu.

Contact

Students
Health & Counseling Services
Health & Counseling Center
503-777-7281
health-services@reed.edu

Faculty & Staff
Human Resources
503-777-7255
hr@reed.edu

Contact Tracing

During the contact tracing process, public health professionals work with an individual diagnosed with COVID-19 to help them recall those with whom they had close contact during the timeframe when they may have been infectious. The goal of these conversations is to quickly identify those who may have had contact with the diagnosed individual, alert those people to their potential exposure, and place them on home quarantine in order to reduce the risk of further transmission.

While contact tracing activities are led by the Multnomah County Health Department, Reed College also utilizes a supplemental internal contact tracing process that allows for a more targeted campus response. Any students, faculty, or staff diagnosed with COVID-19 or identified as potentially exposed will be contacted by both Reed College and Multnomah County—usually within 24 hours.

If you have not been notified but believe you had close contact with an individual diagnosed with COVID-19 (defined as physical contact within six feet of distance for a cumulative period of 15 minutes or more), please reach out to health & counseling services or human resources.

Contact

Students
Health & Counseling Services
Health & Counseling Center
503-777-7281
health-services@reed.edu

Faculty & Staff
Human Resources
503-777-7255
hr@reed.edu