Gatherings & Events

Conference & Events Planning (CEP) and the Office of Student Engagement (OSE) will continue to work with event planners to implement in-person gatherings and events on the Reed campus.

Public Health Protocols

All event planners and event attendees are required to follow Reed’s vaccination and face covering protocols at events. Event planners are advised to follow Multnomah County’s guidance on gatherings and events. If you have questions regarding COVID-19 public health protocols for an in-person gathering or event at Reed, consult with Conference & Events Planning (CEP) or the Office of Student Engagement (OSE) and they will work with the COVID-19 Risk Assessment Group to assure your question is answered.

Approvals

All events organized by students with more than 25 attendees must be approved by OSE. All faculty and staff looking to host an in-person event should work with CEP.

The COVID-19 Risk Assessment Group must approve all in-person events that meet one or more of the following criteria:

• Event is open to non-Reed faculty, students, and staff (e.g., general public or alumni).
• Event is expected to have more than 100 people in attendance.
• Event will involve a meal. Events with light refreshments, snacks, food trucks, or box/takeaway food do not need to be approved by CRAG if they don’t meet any of the other criteria above. Face coverings are to be worn at all times when not actively eating or drinking.

Catering

Food and beverages provided at any in-person gathering or event must comply with Reed College's Catering Policy.

Room Reservations

All faculty and staff looking to host an in-person event must complete and submit a Facility Use Application. Once the application is received, the conference & events planning office will work with the applicant to coordinate details. All students looking to host an in-person event must work with the office for student engagement.