October 21, 2020
Dear students, staff, and faculty,
As part of the COVID-19 prevention and response plan, student access to campus will be restricted beginning Monday, November 23, 2020, after residence halls close. Students who receive permission to remain in college housing beyond this date will retain access to their specific residence hall and the Gray Campus Center (GCC) in order to access the Commons and the Mailroom. All other routine access to buildings will be removed.
Students who need access to other areas of campus over the winter break must be endorsed for an exception by a member of the faculty, a department representative, or an employing staff member or department head. Examples of circumstances for an exception include the following:
- Students doing thesis or other academic work who require access to on-campus spaces and resources
- Students working with faculty for other essential college-related reasons
- Students employed by the college in roles determined to be essential over the break
Requests for student access to campus over winter break should be emailed to both Community Safety (email@example.com) and One-card (firstname.lastname@example.org) for review and approval. Requests should include the following information:
- Full name of the student
- Full name of the person making the request, including their college role
- The specific area(s) for access
- The start and end dates for access
- The specific days and times for access
- A brief explanation of the purpose of the access
Requests will be reviewed by the Director of Community Safety or a designee for approval or follow up with the requesting person. Requests will typically be reviewed daily during normal business hours on days that the college is open. Approved requests will be implemented by One-card staff.
Urgent and one-off requests for student access to spaces should be made by faculty or staff who oversee the space by emailing or calling Community Safety (503-517-5355). Requests will be reviewed by the Community Safety Director or designee as soon as possible. Student requests made on their own behalf will not be granted.
Requests for student access to campus over winter break should be submitted by Thursday, October 29. Requests made after this date may be considered, with a potential delay in processing time. To discuss this process or request an extension, please contact the Community Safety office at email@example.com or the COVID Risk Assessment Group at firstname.lastname@example.org.
Director of Community Safety
Sent on behalf of the COVID-19 Risk Assessment Group