COVID-19 Prevention & Response Plan


February 4, 2021

Dear Reed students, faculty, and staff,

We have heard reports that important COVID-19 communications from the college are getting sorted into recipients' Gmail promotion tab. This can happen when the college uses third-party communications systems like MailchimpQualtrics, and SignUpGenius to send emails.

Here are some of the reasons the college chooses to use third-party communications systems to send emails to the community:

  • Mass communications can be sent to targeted groups of people, such as those who need to sign up for COVID-19 testing or those who have signed up for COVID-19 testing.
  • The email can be designed in an easy-to-read format, similar to Reed Campus News.
  • Unique survey links can be included.

One disadvantage of sending email through a third-party software is that it can sometimes end up in your promotions or spam folder.

ACTION: To ensure Reed College emails land in your priority tab, we suggest the following steps:

Below are some examples of important emails.

Reed Campus News
Email address:
Frequency: Sent every Thursday. Cataloged here.

COVID-19 Risk Assessment emails and weekly survey
Email address:
Frequency: Survey sent every Monday. Recap sent every Friday. Recaps cataloged here.

Reed Daily Health Check
Email address:
Frequency: sent daily.

Emails from President Audrey Bilger
Email address:
Frequency: sent periodically. Cataloged here.

If you have questions, please email or

Thank you,

Mandy Heaton
Public Affairs