COVID-19 Prevention & Response Plan

Communications

April 1, 2021

Dear Reed students, faculty, staff, and parents,

We hope you are enjoying the start of spring. As we approach spring break, we write with updates on campus operations.

COVID-19 Testing Changes

Testing for Spring Break

In addition to Reed’s regular COVID-19 testing schedule, students can be surveillance tested at Reed during the week of April 5 and obtain test results before they leave campus for spring break. Learn more

New Testing Schedule Starting April 12

During spring break and throughout the summer, weekly surveillance testing will be provided on specific days, from 8 a.m. to 3 p.m. Learn more

New Testing Requirements Starting April 12

Starting April 12, testing requirements will change. The testing sign-up process will also change.

  • Students: Starting April 12, students who have been approved to remain in on-campus housing through the end of spring term must continue to participate in twice-weekly surveillance testing, regardless of vaccination status. Over the summer, May 23– August 13, students who have been approved to remain in on-campus housing must test once weekly. Students living off campus who wish to continue accessing campus after April 11 must complete this form and continue to participate in surveillance testing as appropriate (twice weekly if accessing campus two or more times per week; once weekly if accessing campus one time per week or less). 

  • Faculty, staff, and affiliates: Faculty, staff, and affiliates should continue to test weekly, regardless of vaccination status, if interacting with others in person while on campus between now and the end of summer. If you filled out a form saying you were not accessing campus in the spring, please know we are going to assume you will be accessing the campus again in the summer. You will receive an email to sign up for surveillance testing. This being said, you need to sign up for testing only if you are accessing campus. 

  • Additional testing required for Commencement: From May 2 to May 15, seniors and faculty members who plan to attend in-person Commencement activities are required to test twice weekly. This includes any seniors and faculty members who do not plan to access campus after April 11 but plan to attend in-person Commencement activities. Staff who are approved to work at Commencement must also test twice weekly during this period.

COVID-19 Vaccine

On March 30, we sent an update regarding vaccine eligibility, along with answers to frequently asked questions.

Moving Out of On-Campus Housing

On March 19, the residence life office sent an email detailing the move-out process. Student house advisors also held virtual community closing meetings during the last weekend of March to cover this information. Information regarding storage may be found on the residence life website.

Campus and Facility Access After April 11

All current campus access restrictions will continue until June 1; the campus will remain closed to the public, and card-swipe access will be required to enter nearly all facilities. On June 1, the campus outdoor areas will reopen to the public, but indoor spaces will remain accessible only to Reed students, faculty, staff, and approved visitors for official college purposes. All persons on campus will be required to follow the college’s public health guidelines.

Students Approved to Remain On Campus after April 11

Approximately 200 students have been approved to stay in on-campus housing for the remainder of the spring term. An updated end-of-semester guide that covers services and resources will be shared with all students by April 10. Approximately 100 students will be approved to stay in on-campus housing over the summer. An updated summer-break guide that covers services and resources will be shared closer to the end of the spring term.

Food

Bon Appétit will continue to offer a wide variety of choices in Commons and the Marketplace through May 21. Starting April 12, operating hours will be as follows:

Commons

Monday through Friday, 8 a.m. to 6:30 p.m.
Saturday and Sunday, 10 a.m. to 6:30 p.m.

Marketplace

Monday through Friday, noon to 8 p.m.

Reed Health & Counseling Center Operations

The Health & Counseling Center (HCC) will close for all clinical services and appointments at noon on May 18, 2021. Administrative staff remain on duty during the entirety of summer break for medical record requests as well as to answer questions. Some medical staff will also be available for COVID-19 support. Students who receive psychiatric medication are strongly encouraged to meet with their HCC providers before summer closure to arrange a summer medication plan. The Reed College Counseling Hotline (866-432-1224) and nurse advice line (800-214-4469) will remain available on a 24/7 basis. Learn more

Commencement 2021

Reed is planning an in-person ceremony for graduates and faculty on Monday, May 17, at 11 a.m. Due to COVID-19 protocols that the college must adhere to, guests, family members, friends, and Reed staff are invited to participate virtually. The college plans the following communications regarding Commencement:

  • April 6: Announcement of the 2021 Commencement speaker
  • April 19: Commencement invitation and information about how to participate virtually
  • May 3: Reminder and information about how to participate virtually

Commencement communications and an FAQ are cataloged on the Commencement website. Learn more

Thesis

Each senior completing a thesis this spring must submit a final draft for approval to the registrar’s office by Friday, April 30. Once the thesis is approved for distribution to the orals board, the student may pick up their laurels at the registrar’s office during designated times. Learn more

Zoom Information Session for Continuing Students and Their Families

On Wednesday, April 21, at 5 p.m. PDT, Reed will host a fall 2021 information session on Zoom for continuing students and their families. This session will address academics (e.g., registering for fall classes, course formats, academic calendar planning); on-campus housing; COVID-19 guidelines for returning to campus; and a general overview of plans for campus life as we return to primarily in-person instruction and increased residence-hall occupancy for fall 2021. The session will be recorded and added to the resources for students and family members web page.

When Will You Hear From Us Next?

In addition to the weekly emails on Fridays to students, faculty, and staff, the COVID-19 Risk Assessment Group is working on the following communications that will go to students, faculty, staff, and parents:

  • May 6: Email regarding the end of spring term and fall 2021 plans
  • June 15: Email regarding fall 2021 plans; update of COVID-19 Prevention & Response Plan website
  • July 29: Email providing an update on fall 2021 operations

Thank you for continuing to diligently follow Reed’s COVID-19 Prevention & Response Plan. We are grateful for the care you have demonstrated for our community.

Wishing you good health,

The COVID-19 Risk Assessment Group

PS You can view all COVID-19 communications to members of the Reed community on the COVID-19 Prevention & Response Plan website.

 

COVID-19 Risk Assessment Working Group

Co-Chairs
Kathy Oleson, Dean of the Faculty & Professor of Psychology
Hugh Porter, Vice President for College Relations & Planning

Members
Cindy Anderson, Interim Dean of Students
Lorraine Arvin, Vice President and Treasurer
Gary Granger, Director of Community Safety
Mandy Heaton, Executive Director of Communications & Public Affairs
Karnell McConnell-Black, Vice President for Student Life
Madison Riethman, COVID-19 Response Coordinator and Health Project Manager
Suzy Renn, Professor of Biology
Timmie Rochon, Medical Services Director
April Sams, Director of Risk Management & Environmental Health and Safety