Residence Life

Division of Student Services

Housing Lottery How-To Guide 2014-2015

The housing lottery is for returning students only. If you are a first-year student, please visit our first-year students housing webpage.

 

The deadline to register for the Lottery is March 23

Register Through the Housing Portal via IRIS Starting February 20!

Important lottery updates!

The 2014-15 housing lottery process has two important updates:

* Senior Lottery Changes There will not be a separate housing lottery for seniors. Seniors will receive only one lottery number and will participate during the general lottery (April 1-9). We will still be setting aside the same number of senior rooms that we have in the past. These rooms will only be visible to seniors during their cohort time. This means that when seniors log in to select a room, they will see all rooms that are still available (senior and general lottery rooms). Any non-senior students who log in during their cohort time will only see general lottery rooms. This ensures that senior students still have the same chances of securing a room as they have in the past.

* Housing Deposit Changes We no longer require students to pay a $100 housing deposit to participate in the lottery or to secure on-campus housing. This means that if you are charged for room damages, the Business Office will add the charges to your student account instead of deducting the amount from your housing deposit.

Please let us know if you have any questions about these changes or about the housing lottery process in general.

go button Important dates to remember

go button Lottery Overview

Housing Lottery FAQs

go button How are rooms on campus assigned? (for returning students)
go button Housing contracts

The Lottery - detailed description

go button How do I become eligible for the lottery?
go button Cohort numbers
go button What happens during the lottery?
go button How does the lottery work for seniors?
go button If I am not on campus for the lottery, can I still get a room?
go button How does the lottery work if I want to have a roommate?
go button How do I increase my chances of getting a room on campus?
go button What if I don't get a room on campus?
go button What if I will be abroad part of next year?
go button How do I request accommodations?  

Application-only Housing

go button Language Houses
go button Theme Communities
go button Summer Housing

Waitlist


Lottery Time Slots

Important dates to remember


Feb 20 Lottery registration opens. Theme and language housing applications are available through the Housing Portal
Feb 26       
Deadline to apply for theme and language housing
March 23 Deadline to submit lottery application through the Housing Portal
March 25 Cohort numbers available
March 26-28

Theme and language lottery

April 1-9

General and senior lottery

May 1 LAST DAY TO CANCEL YOUR HOUSING CONTRACT

Lottery Overview

The Housing Portal allows students to participate in the lottery from anywhere with an internet connection. This means you may partake in the lottery by logging into the Housing Portal from home, the library, off-campus, and abroad - almost anywhere! However, if you will not have access to the internet during your cohort time please contact Residence Life for assistance. 

Each student will be assigned a cohort number. There will be 3 cohorts per day: 9 AM, 12 PM, and 3 PM. If you do not participate in the lottery during your allotted timespan, you will continue to be able to log into the Housing Portal and participate in the lottery for the remainder of the process. Students will be placed in cohorts of 25 - 30 people (depending on how many students participate in the lottery). Those who participate in the theme and language house lotteries will have smaller, separate cohorts.

 

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Housing Lottery FAQs

How are rooms on campus assigned?

Room placements for continuing students are determined using a lottery system and by application for rooms in theme communities and language houses. While we cannot guarantee on-campus housing for all continuing students, we attempt to meet requests fairly.

Housing contracts

To live in on-campus housing, students must sign a contract for the upcoming academic year. It is important that students read and understand this legal, binding document.

Each student will sign the contract electronically when they select a room in the lottery, but we recommend you review the housing contract before the lottery. The housing contracts will be available by mid-March from the Residence Life office and online.

Once I select a room and sign the contract, can I break it?
If students have cancelled their application in the Housing Portal by May 1, they will be free from any contractual obligation. If you have not cancelled by May 1, you will be obligated to fulfill your contract and live on campus for the following full academic year. (More information is available in the contract). If you wish to break your housing contract after May 1, you must file a petition that is subject to approval. More information about petitioning to terminate a room and/or board contract may be found on this residence life webpage.

How do I become eligible for the lottery?

  1. Register for the housing lottery through the Housing Portal via IRIS by March 23. (Summer housing will be a separate process that will occur after the housing lottery).
  2. Look for your assigned cohort number in the Housing Portal.
  3. Log into the Housing Portal via IRIS to participate in the lottery during your assigned cohort time.
Cohort numbers

Cohort numbers are generated with the previous year's history in mind. If you were among the final 25 percent of students to choose housing last year (and paid the housing deposit on time), you will not be in the final 25 percent this year. Cohort numbers cannot be traded between students.

Each student will be given a cohort assignment. There will be three cohorts per day: 9 AM, 12 PM, and 3 PM. If you do not participate in the lottery during the allotted timespan, you will continue to be able to log into the Housing Portal and participate in the lottery for the remainder of the process.

Students will be placed in cohorts of 25-30 people (depending on how many students participate in the lottery). Those who participate in the theme and language house lotteries will have smaller, separate cohorts.

Students are assigned to cohorts by a random number generator. Numbers may not be traded, given away, or sold. Cohort numbers will be assigned and posted in the Housing Portal. As lottery cohort numbers are assigned randomly, signing up earlier or later during the sign-up period has no bearing on what lottery number you receive. However, make sure to sign up by the deadline or you will need to sign up for the waitlist instead. Remember that Theme and Language lotteries have an earlier deadline, February 26.

What happens during the lottery?

Students will log into the Housing Portal during their designated cohort time span and pick a room! Students will also select a board plan and sign their housing contract at this time. If you miss your designated cohort time you will still be able to sign in and participate in the lottery after that time, but the room selections will dimimish as the lottery progresses.

How does the lottery work for seniors?

Rooms are set aside for seniors expecting to graduate December 2014 or May 2015.

This means that when seniors log in to select a room, they will see all rooms that are still available (senior and general lottery rooms). Any non-senior students who log in during their cohort time will only be able to see general lottery rooms. This ensures that senior students still have the same chances of securing a room as they have in past years.

If I am not on campus for the lottery, can I still get a room?

As long as you have internet access and can log in during your cohort time, you will have the opportunity to select a room. If you will not have access during your assigned cohort time, please contact us for assistance.

How does the lottery work if I want to have a roommate?

Students interested in having a roommate will be able to pair up during the application process. To form a roommate pair, select the “Roommate Request” page in the application menu of the Res Life Portal. Here you can search for a roommate, send roommate requests, and accept roommate invitations. Roommate requests and invitations will be sent to students’ Reed email accounts and will need to be accepted for them to appear under the “accepted roommates” section. 

During the lottery, the student with the best cohort number will sign in through the Housing Portal and reserve spaces for BOTH roommates. The second roommate will then only have to log in to sign their contract and not to reserve a room.

How do I increase my chances of getting a room on campus?

You might seriously think about applying for the theme communities or the language houses. If you apply to a theme or language house, please be aware you must be committed to living there if accepted. If you choose not to apply to a theme community or language house, make sure you enter the lottery and participate in the lottery room selection. If you miss one of these steps, you will be placed in the final lottery cohorts. You may also consider signing up with a roommate to increase your chances of getting an earlier cohort.

What if I don't get a room on campus?

We can't anticipate whether or not the residence halls will fill during the lottery; it depends on how many students participate. However, if all the rooms are selected before your number comes up, you may choose to be added to a waiting list and you will be offered rooms as they become available.

What if I'm abroad part of next year?

Students who will be on campus for Fall semester but have arranged to go abroad for Spring should go ahead and enter the housing lottery to select a room. These students will not need to petition to end their housing contract in order to leave for Spring.

Students cannot select housing for only Spring semester. If you plan on being abroad or on leave for Fall semester you should either not participate in the lottery or should make sure you cancel your housing contract by the deadline of May 1st. If you are interested in housing for just Spring semester please contact Residence Life during late Fall semester to express interest and inform us of your preferences. We typically have room for all students who want to live on campus during Spring semester, but do not know what our specific availability will be until after Fall semester ends.

How do I request accommodations?

To request or receive housing accommodations when signing up for the housing lottery, students must register with the office of Disability Support Services. The verification forms for their office must be completed in their entirety before a housing request will be given consideration. Accommodations must be renewed every year. 

If this is your first time requesting accommodations or if you do not have any documentation on file with DSS, you must contact Theresa Lowrie, Director of Disability Support Services, to set up an appointment. Housing accommodation appointments and paperwork must be completed by Friday, March 14 in order to be considered for a housing accommodation for next academic year.

If it is determined that you are eligible for an accommodation, the Director of Housing will contact you by Friday, March 21 to discuss your room options. If you are not eligible for an accommodation you may move forward with participating in the general housing lottery.

Residence Life will meet your accommodation need and will do our best to meet your housing preference. If you have questions or concerns about this process or your room assignment please contact Clea Taylor, Director of Housing.

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Application-Only Housing

Language Houses

Students interested in Chinese, Russian, French, German, Arabic, or Spanish can apply to live in these unique houses. Language house students are required to make a commitment to participate in the activities of the house and speak the language of the house. Applications and more information are available here. Applications to live in language houses are due February 26th. Students accepted to a language house will participate in the language house lottery. If you are applying to live in a language house you must go through the Housing Portal application process. If you are accepted to live in the language house you applied for, we will place you in a separate lottery. If you are not accepted to a language house you will already be signed up for the general housing lottery.

Theme Communities

Theme communities are typically a floor or area within a residence hall occupied by a group of students with a common social or academic interest such as music, reading novels, or cooking. The residence life committee selects theme communities that are proposed by individuals or groups of students. After the theme community proposals are chosen, students may apply through the Housing Portal. The organizer of the community, along with a representative from the residence life committee, select the students to be invited to live in each of the theme communities.

Applications to live in a theme community are due February 26th. Students accepted to a theme community will participate in the theme housing lottery. If you are applying to live in a theme community you must go through the Housing Portal application process. If you are accepted to live in the theme community you applied for, we will place you in a separate lottery. If you are not accepted to a theme community you will already be signed up for the general housing lottery.

For more information about theme communities, please visit the Reed Theme Communities page.

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Summer Housing

Summer housing will not be secured through the general housing lottery, but instead a brief application process that will happen through the Housing Portal after the general lottery ends. Students must demonstrate a need for living in Reed facilities over the summer. This could include financial hardship, immigration issues, employment in Portland, or lack of a home to return to over break. Summer housing is not meant to serve as temporary lodging between a student’s travels. Information will be communicated to students directly after the lottery concludes on how to apply.

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Waitlist

Residence Life guarantees all first-year and transfer students housing, which means that each year we have to save a specific number of rooms for incoming students. Because of this, we can and have run out of available rooms in the housing lottery and not everyone who receives a cohort number will be able to select a room.

If on-campus housing is filled before all cohort numbers are reached, we will send an email out to everyone who is registered for the lottery who does not yet have a room. This email will instruct students to log back into the Housing Portal and fill out an application to be on the waitlist. You will not be able to access the waitlist until you are notified that sign up is open.

The waitlist will be organized by cohort number, not first come first served. However, you must complete the application to hold your spot on the waitlist. Your cohort number alone will not guarantee you a spot on the waitlist. Please note that you may NOT be on the waitlist if you have already reserved a room. If you have a room but would like to be on the waitlist in hopes of getting placed elsewhere, you must first cancel your current contract. Students may cancel their housing contracts by logging into the Housing Portal and selecting the "cancel application" option.

We will begin offering rooms to people as they become available, taking cohort number and preferences into account.

If we offer you a room that is within your first three preferences and you do not accept it or we do not hear back from you within the specified timeline, your name will be moved to the bottom of the waitlist.

If you know someone canceling their housing contract you cannot "lay claim" to that room. Their room will be offered to the next person on the waitlist.

Students on the waitlist who have not been offered a room before the end of spring semester are encouraged to contact the Residence Life office before departing for the summer to inquire about the likelihood of being assigned housing.

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Lottery Time Slots

Students will notice when they log into the portal this year that they will only see a date and time during which they can select a room, not a cohort number. Students are still assigned to a “cohort” but that cohort is now identified only by the time and date. There are three time slots each day during the lottery (until all spaces are filled). Thus, students will be able to determine their relative “cohort number” based on the date and time slot that they are assigned to. For example, if a student who has been assigned the third time slot on the first day of the lottery would be in the third cohort. We apologize if this causes any confusion, but this process is what is most efficient in our new housing portal system.

Please reference the following table to know what lottery number corresponds to your time slot:

Theme and Language Lottery

Lottery Number   Date          Time        
1 March 26 9:00am
2 March 26 12:00pm
3 March 26 3:00pm
4 March 27 9:00am
5 March 27 12:00pm
6 March 27 3:00pm
7 March 28 9:00am
8 March 28 12:00pm
9 March 28 3:00pm


General Lottery (includes senior rooms)

Lottery Number    Date       Time         
1 April 1 9:00am
2 April 1 12:00pm
3 April 1 3:00pm
4 April 2 9:00am
5 April 2 12:00pm
6 April 2 3:00pm
7 April 3 9:00am
8 April 3 12:00pm
9 April 3 3:00pm
10 April 4 9:00am
11 April 4 12:00pm
12 April 4 3:00pm
13 April 7 9:00am
14 April 7 12:00pm
15 April 7 3:00pm
16 April 8 9:00am
17 April 8 12:00pm
18 April 8 3:00pm

Contact Res Life

res.life@reed.edu
Phone: 503/777-7536
Fax: 503/517-7691
Office: 28 West,
5436 SE 28th Ave.

Amy Schuckman

Assistant Dean
503/517-7834

Clea Taylor

Director of Housing
503/517-7429

Hours

Monday–Friday
8:30 a.m.–5 p.m.;
closed noon–1 p.m.

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