Staff and Faculty

Deliveries

Mail Services makes one delivery daily, Monday through Friday. The timing depends upon when carriers deliver to us, which is usually in the morning but sometimes as late as three or four in the afternoon.

Please contact us if:

You are expecting a large, heavy, package or one that requires special handling
You need to change where your packages or mail get delivered

Shipping

Please write addresses clearly on all packages and letters. If you are charging to a department, attach the department name and code to your bundle of letters or package.

Bulk Mail

Non Profit, First Class & Periodical mailings

Reed Mail Services processes Full Service IMB (Intelligent Mail Barcode) non profit, First Class and Periodicals mailings for Reed offices. The mail pieces/ envelopes need to have their design approved by the Reed Public Affairs office to ensure that it meets USPS full service specifications. Once the mail piece design is approved, have it printed and sent to Mail Services.

Mail Services addresses department bulk mailings using a high speed inkjet address printer or label printer. We CASS certify and run NCOA on address lists prior to mailing. Full Service mail includes a delivery tracking service that tells you when your mail is arriving at recipient addresses. It also has a free Address Correction Service (ACS). We use both ACS and NCOA to provide the most accurate and economic recipient address. Address updates and corrections are submitted for each mailing we send.

Envelope inserting is available for 1 or 2 sheets into a business sized "machinable" envelope. In most cases we can insert and seal envelopes, address and apply postage and have them in the mail the same day.

Marketing Mail

Address list must be processed through postal software: NCOA & CASS
200 piece or 50 lb minimum
Postal Delivery 4-8 days

First Class

Address list must be processed through postal software: NCOA & CASS
Must have at least 500 pieces
All pieces must be same weight and size
Postal delivery 2-5 days

Periodical

Contact Mail Services about qualifications for periodical mail. At this time, only the Reed magazine is sent at periodical rate.

Business Reply Mail

All Reed Business Reply mail is created in compliance with USPS QBRM (Qualified Business Reply Mail) program using IMB barcodes. Our Business reply mail pieces meet the highest USPS design and readability standards, allowing for efficient return of domestic Business Reply cards and letters. All Business Reply mail pieces are obtained through the Public Affairs Office at Reed. If you have a stock of old Business reply cards or letters please recycle them and have new ones created by Public Affairs.

Leaving Reed?

You need to forward your mail!

If you are leaving your on-campus mailing address (for the summer, an extended leave, or permanently) please log into Iris to submit your forwarding address to Mail Services. We will see your USPS mail is delivered to the new address for one year. Be sure to update your address with your friends and places you shop online.

Faculty on sabbatical

Your mail will be delivered to your Eliot box. please make forwarding arrangements with your faculty admin.