Computing & Information Services

Email Address Policy

Approved by the Computing Policy Committee 2/18/2005

Terminology

Network name A unique character string usually based on a real name, assigned by CIS. Ideally, network name is used uniformly for all computer account names at Reed (Kerberos, IMAP, unix, Mac, Windows, etc).
Primary email address networkname@reed.edu
Full name email address An email address, based on a real name, assigned by CIS, of the form first.last@reed.edu. Exceptions, such as the inclusion of middle initials, may be made to insure uniqueness.
Alternate email address Additional addresses of the form something@reed.edu, that are tested for uniqueness before being adopted, and created as aliases for lookup and routing.
Nickname A user-created, not necessarily unique, email address.

Naming Policy

Nicknames are not implemented in the IMAP mail system. All IMAP users automatically get two email addresses:

  1. Primary email address (networkname@reed.edu)
  2. Full name email address (first.last@reed.edu or a variation if that is not unique)

Users may receive, upon request, alternate email addresses to:

  1. facilitate directory lookup and mail routing (e.g., Bob for Robert)
  2. catch common misspellings (e.g. Cathy for Kathy)
  3. conduct college business (e.g. registrar@reed.edu)
  4. comply with college policy or legal guidelines (e.g. to honor FERPA confidentiality requests)

Full name email addresses and alternate email addresses are created as aliases and stored in the LDAP Common Name field to insure that directory lookups and mail routing work consistently.

Examples

Alternate form of first name

Suzanne Smith
Unique email address smiths@reed.edu
Full name email address suzanne.smith@reed.edu
Alternate email address suzy.smith@reed.edu
susie.smith@reed.edu


College business

Jo Cannon
Unique email address jcannon@reed.edu
Full name email address jo.cannon@reed.edu
Alternate email address faculty.search@reed.edu