Guidebook

Conference and events planning (CEP)

Gray Center 190 (in the Kaul Auditorium building)
8:30 a.m. to 5 p.m. Monday through Friday (closed noon to 1 p.m.)
Extension 7522 (503/777-7522)
Email: cep@reed.edu

Beth Martin, Director. Extension 6656 (503/788-6656)
Todd Pangilinan, Assistant Director, Major Event Coordination. Extension 4616 (503/459-4616)
Megan McElroy, Assistant Director, Campus Event Coordination. Extension 7718 (503/517-7718)
Colby Westhead, Parker House Manager. Extension 6669 (503/788-6669)
Nora Ericson, Administrative Assistant. Extension 7412 (503/517-7412)

The conference and events planning office (CEP) maintains a schedule of meeting spaces on campus and is the office to call to find out what space is available, to schedule an activity, and to request equipment for an activity.

To Schedule a Meeting or Event
Email your request to CEP or call 7522.  Be sure to include:

•Name of meeting/event

•Date, time frame, number of attendees
•Preferred location or room set up

•Whether the event is open to the public

•If you need audio/visual (a/v) support, contact Ted Davee at extension 7711 (503/777-7711).

•If you need publicity, contact Public Affairs at extension 7591 (503/777-7591). 

•If you need catering, contact Bon Appetit at extension 7233 (503/777-7233).

For a look at what's happening on campus, go to the Reed online events calendar, accessible from all networked campus computers. These web pages look at "live" information stored in the CEP event scheduling database, so calendar listings are always up to date. Many listings also have links to related events, press releases, or other relevant web pages.

Complimentary Tickets

Conference & Events Planning often has complimentary or discounted tickets for academic use, for outside groups using Kaul.  If you would like tickets for this purpose, contact Beth Martin, extension 6656 (503/777-6656).


Host a Conference
Reed welcomes conferences during the academic year as well as the summer.  If you are considering hosting a conference at Reed, please contact CEP prior to bidding on or agreeing to host a conference.  Due to space and resource availability, Reed has agreed to host a maximum of two academic conferences during each academic year.  During the summer (second week of June through first week of August), the campus is available for multiple conferences.

CEP can assist you with budgeting, planning and logistics before and during your conference.


Host An Event or an Overnight Guest Stay at the Parker House
Reed College's Parker House, located across the street from campus, is well suited for both formal and casual  events including receptions, meetings, department retreats, and seated or buffet meals.

The Parker House features three meeting rooms with state-of-the-art audio visual capabilities and air conditioning, a formal dining and living room for entertaining, a library for small meetings or meals, and outdoor patio for garden events.

Overnight guest accommodations are available for up to four guests per night and include air conditioned guest suite with queen bed, and two additional queen guest rooms with a shared bath.  Additional shared amenities include mini-fridge, coffee maker, microwave, iron and ironing board, and toiletries.

To reserve an event or overnight guest stay in the Parker House, contact Colby Westhead at westheac@reed.edu or 503/788-6669.


Lodging
CEP maintains relationships and negotiates rates with hotels throughout Portland.  The list of preferred hotels for the year can be found at web.reed.edu/apply/accommodations.  These hotels offer discounts, services, and amenities specific to Reed and our guests.  Some even donate to our scholarship program.

Off-Campus Meetings
Planning a meeting, retreat, or dinner off-campus?  CEP has contacts throughout the state.  We can offer location suggestions for your special event or put you in touch with appropriate group sales managers.  We also have preferred rates negotiated with several hotels and lodges throughout the state.