Tips for Hiring Temporary or Short-Term Student Workers

Offices often hire students on a short term basis or for a specific project or event. These are some suggestions for recruiting and hiring students for these positions:

Plan ahead. Advertise, recruit, and hire students in advance of when you will need them. 

  • Students must fill out hiring paperwork in the payroll office before they work any hours. Supervisors must make sure that students have completed this step before students begin working. 

Post the opportunity on Handshake, and be very clear about the dates/times that you need students to work. 

Examples of how this has been done:
  • If you don’t require any application materials, students will be able to apply with two simple clicks, and Handshake will advertise the job as “Quick Apply”. 
  • You can request that in addition to or in lieu of a resume or cover letter, students submit a document with their availability for the job. Do this by selecting “Other Document” on the “Required Documents” section for the job. You will be prompted to enter instructions for this document, such as “a document listing your available hours on 10/31”. 

Contact the Student Work Office

  • The Student Work Coordinator can sometimes refer students who have not yet found employment on campus to your temporary opportunity. 
  • If you have questions or concerns about recruiting or hiring students for a temporary project, please contact the Student Work Coordinator, Kate Walford, at the email or phone number listed to the right. 

Students must be paid an hourly rate

  • With few exceptions, students must be paid an hourly rate, via the use of a GPS timesheet, for work performed for the college. Even if the period of employment is short, you will need to hire the student in HireEm, and they will need to submit a timesheet for their hours worked. Contact Student Work Coordinator, Kate Walford, at the email or phone number listed to the right with any questions about payment.