Fall 2020 COVID-19 Guidance for Supervisors 

For information about the fall 2020 work-study job matching program, please see this page

Student work in fall semester 2020

Departments may have student workers perform work on campus with public health measures in place and/or remotely in fall 2020. Supervisors should connect with their department director to incorporate a plan for student work into their return to campus plans for your office.

Due to the unique nature of this year, we are asking that supervisors:

  • Participate in the first-year work-study job matching program to the maximum extent possible.
  • Prioritize students with work-study who do not already have on-campus jobs when hiring for positions not a part of this program.
  • Consider providing work to a greater number of students by offering positions that are ~5 hours per week (this is the amount a student needs to work per week to earn their work award).
  • Think of creative ways to develop positions for students this fall that might be different or new, in order to maintain sufficient work opportunities. Contact studentwork@reed.edu for help!

Remote work 

Student work at Reed is intended to be performed and supervised on campus, therefore student workers are generally not permitted to perform work off-site. Due to the COVID-19 pandemic, Reed is permitting supervisors to allow some student work to be performed off-site (such as at a student’s residence) when feasible to reduce density in spaces on campus. As students come back to work in the fall, supervisors should be very clear about which tasks are to be performed remotely versus on-campus. 

Students working for Reed must be residing in the state of Oregon. Students who are living out of state for fall semester are not eligible for student work.

Planning for student absences  

It is important for supervisors to plan for student worker absences this fall in the case of illness or instructions to quarantine. The Student Work Office encourages supervisors to have remote work prepared for students so that should this situation arise, they can still earn their regular hours while safely quarantining. Think about what your office or program would need to do if your student worker(s) were not able to physically come to campus to work for a period of time. Plan ahead and make sure that students are set up with anything they would need to perform work off-site from their residence if necessary. 

Hiring students  

A foremost priority of the Student Work Office this fall will be to facilitate the hiring of students with work-study awards so that they may earn their work award. Due to the nature of the current COVID-19 crisis, it is now more important than ever that students who have work-study are provided with access to job opportunities. We are asking supervisors to hold as many open, entry-level positions as possible for the job matching program to help students with financial need get positions this fall. We encourage departments to think of creative ways to develop positions for students this fall that might be different or new, in order to maintain sufficient work opportunities.

Jobs that are not a part of the matching program should be posted on Handshake so that they are accessible to all students. Please prioritize hiring students with work-study who do not already have on-campus jobs. 

What if my office can no longer employ certain positions?

If you determine that your office is no longer able to employ certain student positions this fall due to public health measures, please contact the student work coordinator at walfordk@reed.edu.

Disability accommodations

Students seeking disability-related accommodations (regardless of relation to COVID-19) for student work positions should contact Kate Walford at walfordk@reed.edu or by making an appointment

Student workers who are in a high risk group for COVID-19 (such as being immunocompromised) may seek accommodations in the workplace. If a student worker requests accommodations or voices concerns about being in a high risk group, please refer them to the contact information above to discuss and request official accommodations. 

COVID-19 public health measures in the workplace

On-campus work must be in adherence to the same return to work and public health measures as outlined for staff, which includes but is not limited to:

  • Six feet of physical distance is required at all times on campus, indoors or outdoors. In departments where proximity to others is part of the work, a protocol for maintaining six feet of distance is required.
  • Occupancy for shared office spaces should not exceed 50% of normal levels.
  • Cloth face coverings are required when others are present in the same work area, or when they pass through shared spaces such as hallways, bathrooms, break areas, and conference rooms (whether others are present or not).
  • Student workers must complete their Daily Health Check and recieve a green "GO" message in order to come to work on campus. 

If you have specific questions about planning for student workers to safely work in an on-campus space, contact Environmental Health & Safety

Implementing COVID-19 public health measures

It is everyone's responsibility as community members to keep one another safe this fall. In order to keep campus safe, we will need to remind each other to follow COVID-19 protocols. In the workplace, supervisors of student workers must maintain a safe working environment, including providing training, support, and reminders to student workers about following public health measures. 

How do I implement public health measures such as social distancing and face coverings with student workers? 
Public health measures should be implemented for student workers in adherence to the same return to work and public health measures as outlined for staff. If student workers will be on campus, supervisors are responsible for providing training on protocol specific to their positions when they return to work. If you have specific questions about implementing public health measures or preparing your space for your student work, please contact Environmental Health & Safety at ehs@reed.edu

Should supervisors ask to see a green "GO" message for the day when students arrive at work?
Yes. Supervisors should ask students when they arrive on campus to see their green "GO" message for the day. If students are working remotely, this is not necessary. 

What if a student worker is not following public health measures at work?
Student workers are required to follow all public health measures while at work. If a student worker is not following these, supervisors should provide an immediate reminder. If there is an ongoing pattern of a student not following these policies while at work, please contact the student work coordinator for assistance with the situation.

What if a student worker comes to work without a face covering?
Supervisors are responsible for ensuring that their employees are following Reed policy while at work. The student worker should not work until they are wearing a face covering. As their supervisor, you may provide them with a single-use mask, or ask them to obtain a face covering if they have one nearby (such as in their residence hall) and return. If they do not have access to face coverings, please have them email ehs@reed.edu to obtain reusable masks. Supervisors can contact ehs@reed.edu to obtain single-use masks to have on hand just in case. 

What if a student worker is showing COVID-19 symptoms while at work?
  • Instruct the student to go home, isolate themself, and contact the HCC about their symptoms
  • The student may use accrued paid sick time, if available, for the hours of their shift that they missed. 
  • Faculty and staff who may have been exposed to COVID-19 will be contacted by human resources (HR). HR will provide faculty and staff with support and next steps. If you have not been notified but believe you have had close contact with an individual with a confirmed positive case, you can reach out to HR with questions. 

Student worker illness or quarantine

If a student worker informs their supervisor that they have tested positive for COVID-19, has COVID-19 symptoms and/or a red "STOP" message for the day on their daily health check, or has been instructed to quarantine for possible exposure, supervisors should:

  • Instruct the student to stay at home and contact the HCC if they have not done so already.
  • Do not ask or permit the student to come to campus for work for the period of quarantine. They must not physically attend work if they have symptoms or a suspected exposure until they have been cleared by staff at HCC to resume campus activities. 
  • As much as is possible, provide remote work opportunities for the student to continue to earn their regular hours from their residence. If remote opportunities are not available, students may use accrued paid sick time, if available, for scheduled shifts that they miss due to quarantine. 
  • Do not ask students for any medical documentation. If you have any concerns, reach out to the Student Work Office at studentwork@reed.edu
  • Do not share with others that the student is ill and/or quarantining (with the exception of co-supervisors).