Fall 2020 COVID-19 Guidance for Supervisors
For information about the fall 2020 work-study job matching program, please see this page.
Student work in fall semester 2020
Departments may have student workers perform work on campus with public health measures in place and/or remotely in fall 2020. Supervisors should connect with their department director to incorporate a plan for student work into their return to campus plans for your office.
Due to the unique nature of this year, we are asking that supervisors:
- Participate in the first-year work-study job matching program to the maximum extent possible.
- Prioritize students with work-study who do not already have on-campus jobs when hiring for positions not a part of this program.
- Consider providing work to a greater number of students by offering positions that are ~5-6 hours per week (this is the amount a student needs to work per week to earn their work award).
- Think of creative ways to develop positions for students this fall that might be different or new, in order to maintain sufficient work opportunities. Contact email@example.com for help!
Student work at Reed is intended to be performed and supervised on campus, therefore student workers are generally not permitted to perform work off-site. Due to the COVID-19 pandemic, Reed is permitting supervisors to allow some student work to be performed off-site (such as at a student’s residence) when feasible to reduce density in spaces on campus.
Work for the college must be performed within the state of Oregon. Students who are living out of state for fall semester are not eligible for student work.
Student work after 11/22 (residence halls close)
It is the college’s policy that work must be performed within the State of Oregon for compliance purposes. Exceptions are permitted for incidental work performed in another state while traveling for business or during personal travel that is temporary.
In applying this guidance for the students for the fall semester, a student worker that is already employed during fall semester and is traveling out of state for the last few weeks of the semester may continue to work remotely through the end of finals given the short duration. Students who have travelled out of state during this time must not work past 12/15, the last day of finals. They may resume working for spring semester once they have returned to Oregon.
Students who are remaining in Oregon for the winter break may continue to work remotely and/or in person during the break.
Planning for student absences
It is important for supervisors to plan for student worker absences this fall in the case of illness or instructions to quarantine. The Student Work Office encourages supervisors to have remote work prepared for students so that should this situation arise, they can still earn their regular hours while safely quarantining. Think about what your office or program would need to do if your student worker(s) were not able to physically come to campus to work for a period of time. Plan ahead and make sure that students are set up with anything they would need to perform work off-site from their residence if necessary.
What if my office can no longer employ certain positions?
If you determine that your office is no longer able to employ certain student positions this fall due to public health measures, please contact the student work coordinator at firstname.lastname@example.org.
On-campus student work must be in adherence to the same return to work and public health guidance as outlined for staff, which includes but is not limited to:
- Six feet of physical distance is required at all times on campus, indoors or outdoors. In departments where proximity to others is part of the work, a protocol for maintaining six feet of distance is required.
- Occupancy for shared office spaces should not exceed 50% of normal levels.
- Cloth face coverings are required when others are present in the same work area, or when they pass through shared spaces such as hallways, bathrooms, break areas, and conference rooms (whether others are present or not).
- Student workers must complete their Daily Health Check and recieve a green "GO" message in order to come to work on campus.
If you need assistance planning for student workers in an on-campus space, contact Environmental Health & Safety.
Implementing COVID-19 public health guidance for student work
It is everyone's responsibility as community members to keep one another safe this fall. In order to keep campus safe, we will need to remind each other to follow COVID-19 protocols. In the workplace, supervisors of student workers must maintain a safe working environment, including providing training, support, and reminders to student workers about following public health guidance.
- How do I implement public health guidance such as social distancing and face coverings with student workers?
If student workers will be on campus, supervisors are responsible for providing training on protocol specific to their positions when they return to work. Supervisors may use the Student Worker COVID-19 Expectations handout during training. If you have specific questions about implementing public health guidance or preparing your space for your student work, please contact Environmental Health & Safety at email@example.com.
- Should supervisors ask to see a green "GO" message for the day when students arrive at work?
Yes. Supervisors should ask students when they arrive at work to see their green "GO" message for the day. If students are working remotely, this is not necessary.
- What if a student worker is not following public health protocol at work?
Student workers are required to follow all public health guidance while at work. If a student worker is not following guidance, supervisors should provide an immediate reminder. If there is an ongoing pattern of a student not following these protocol while at work, please contact the student work coordinator for assistance with the situation.
- What if a student worker comes to work without a face covering?
Supervisors are responsible for ensuring that their employees are following Reed policy while at work. The student worker should not work until they are wearing a face covering. As their supervisor, you may provide them with a single-use mask, or ask them to obtain a face covering if they have one nearby (such as in their residence hall) and return. If they do not have access to face coverings, please have them email firstname.lastname@example.org to obtain reusable masks. Supervisors can contact email@example.com to obtain single-use masks to have on hand just in case.
- What if a student worker is showing COVID-19 symptoms while at work?
- Instruct the student to go home, isolate themself, and contact the HCC about their symptoms.
- The student may use accrued paid sick time, if available, for the hours of their shift that they missed.
- Faculty and staff who may have been exposed to COVID-19 will be contacted by human resources (HR). If you have not been notified but believe you have had close contact with an individual with a confirmed positive case, you can reach out to HR with questions.
Student workers who are in a high risk group for COVID-19 (such as being immunocompromised) may seek accommodations in the workplace. If a student worker requests accommodations or voices concerns about being in a high risk group, please refer them to the contact information above to discuss and request official accommodations.
If a student worker informs their supervisor that they have tested positive for COVID-19, have COVID-19 symptoms and/or a red "STOP" message for the day on their daily health check, or have been instructed to quarantine for possible exposure, supervisors should:
- Instruct the student to stay at home and contact the HCC if they have not done so already.
- Do not ask or permit the student to come to campus for work for the period of quarantine/isolation. They must not physically attend work if they have symptoms or a suspected exposure until they have been cleared by staff at HCC to resume campus activities.
- As much as is possible, provide remote work opportunities for the student to continue to earn their regular hours from their residence. If remote opportunities are not available, students may use accrued paid sick time, if available, for scheduled shifts that they miss due to quarantine.
- Do not ask students for any medical documentation. If you have any concerns, reach out to the Student Work Office at firstname.lastname@example.org.
- Do not share with others that the student is ill and/or quarantining (with the exception of co-supervisors).