COVID-19 Guidance for Supervisors 

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Student work for the 20-21 academic year

Departments may have student workers perform work on campus with public health measures in place and/or remotely during the 20-21 academic year. This is subject to change based on public health guidance and college policy. 

Remote work 

Student work at Reed is intended to be performed and supervised on campus. Therefore, student workers are generally not permitted to perform work off-site. Due to the COVID-19 pandemic, Reed is permitting supervisors to allow student work to be performed off-site (such as at a student’s residence) when feasible to reduce density in spaces on campus. 

Work for the college must be performed within the state of Oregon. Students who are living out of state are not eligible for student work.

Student work after 11/22 (residence halls close)

It is the college’s policy that work must be performed within the State of Oregon for compliance purposes. Exceptions are permitted for incidental work performed in another state while traveling for business or during personal travel that is temporary. 

In applying this guidance for the students for the fall semester, a student worker that is already employed during fall semester and is traveling out of state for the last few weeks of the semester may continue to work remotely through the end of finals given the short duration. Students who have travelled out of state during this time must not work past 12/15, the last day of finals. They may resume working for spring semester once they have returned to Oregon. 

Students who are remaining in Oregon for the winter break may continue to work remotely and/or in person during the break.

Planning for student absences  

It is important for supervisors to plan for student worker absences this fall in the case of illness or instructions to quarantine. The Student Work Office encourages supervisors to have remote work prepared for students so that should this situation arise, they can still earn their regular hours while safely quarantining. Think about what your office or program would need to do if your student worker(s) were not able to physically come to campus to work for a period of time. Plan ahead and make sure that students are set up with anything they would need to perform work off-site from their residence if necessary. 

COVID-19 public health guidance in the workplace

On-campus student work must be in adherence to the same return to work and public health guidance as outlined for staff, which is subject to change based on public health guidance. This includes but is not limited to:

*Please note - as of 12/3/2020, student work should be remote to the maximum extent possible as per state guidance for Multnomah County*

  • Six feet of physical distance is required at all times on campus, indoors or outdoors. In departments where proximity to others is part of the work, a protocol for maintaining six feet of distance is required.
  • Occupancy for shared office spaces should not exceed 50% of normal levels.
  • Cloth face coverings are required at all times except in a private, individual workplace with the door closed. 
  • Student workers must complete their Daily Health Check and receive a green "GO" message in order to come to work on campus. 

If you need assistance planning for student workers in an on-campus space, contact Environmental Health & Safety

Implementing COVID-19 public health guidance for student work 

It is everyone's responsibility as community members to keep one another safe this fall. In order to keep campus safe, we will need to remind each other to follow COVID-19 protocols. In the workplace, supervisors of student workers must maintain a safe working environment, including providing training, support, and reminders to student workers about following public health guidance. 

How do I implement public health guidance such as social distancing and face coverings with student workers? 
If student workers will be on campus, supervisors are responsible for providing training on protocol specific to their positions when they return to work. Supervisors may use the Student Worker COVID-19 Expectations handout during training. If you have specific questions about implementing public health guidance or preparing your space for your student work, please contact Environmental Health & Safety at ehs@reed.edu

Should supervisors ask to see a green "GO" message for the day when students arrive at work?
Yes. Supervisors should ask students when they arrive at work to see their green "GO" message for the day. If students are working remotely, this is not necessary. 

What if a student worker is not following public health protocol at work?
Student workers are required to follow all public health guidance while at work. If a student worker is not following guidance, supervisors should provide an immediate reminder. If there is an ongoing pattern of a student not following these protocol while at work, please contact the student work coordinator for assistance with the situation.

What if a student worker is showing COVID-19 symptoms while at work?
Instruct the student to go home, isolate themself, and contact the HCC about their symptoms. See below under "student worker illness or quarantine" for further instructions. 
 

Disability accommodations

Students seeking disability-related accommodations (regardless of relation to COVID-19) for student work positions should contact Kate Walford at walfordk@reed.edu or by making an appointment

Student workers who are in a high risk group for COVID-19 (such as being immunocompromised) may seek accommodations in the workplace. If a student worker requests accommodations or voices concerns about being in a high risk group, please refer them to the contact information above to discuss and request official accommodations. 

Student worker illness or quarantine

If a student worker informs their supervisor that they have tested positive for COVID-19, have COVID-19 symptoms and/or a red "STOP" message for the day on their daily health check, or have been instructed to quarantine for possible exposure, supervisors should:

  • Instruct the student to stay at home and contact the HCC if they have not done so already.
  • Do not ask or permit the student to come to campus for work for the period of quarantine/isolation. They must not physically attend work if they have symptoms or a suspected exposure until they have been cleared by staff at HCC to resume campus activities. 
  • As much as is possible, provide remote work opportunities for the student to continue to earn their regular hours from their residence. If remote opportunities are not available, students may use accrued paid sick time, if available, for scheduled shifts that they miss due to quarantine. 
  • Do not ask students for any medical documentation. If you have any concerns, reach out to the Student Work Office at studentwork@reed.edu
  • Do not share with others that the student is ill and/or quarantining (with the exception of co-supervisors).