Office for Student Engagement

Division of Student Life

Student Space Key Distribution

Key procedure:

  1. Students can request keys, swipe access or lockbox codes using the Access Request & Space Agreement Acknowledgement form
  2. If you are the signator: 
    • OSE will process a key request on your behalf through facilities.
    • OSE will then email you the confirmation that a key has been ordered. 
    • You will be contacted by facilities when your key is ready to be picked up. 
  3. If you are not the signator: 
    • OSE will contact the signator on your behalf to confirm that you require a key to the space.
    • Once approved by the signator, OSE will then process a key request on your behalf through facilities.
    • OSE will then email you the confirmation that a key has been ordered. 
    • You will be contacted by facilities when your key is ready to be picked up. 

Other guidelines:

  • Keys are normally issued for the entire academic year, unless staff knows that there will be a signator turnover (i.e.: Quest staff).
  • Keys can only be issued to currently enrolled students. This does not include alumni or to students on leave.
  • Lock cores are switched out at the beginning and end of Winter and Summer breaks. The switch usually matches the opening and closing of the dorms. This is to help staff and signators maintain security during less used times.
  • When getting keys for the first time each year, signators will fill out a new Access Request & Space Agreement Acknowledgement form