Off-campus Federal Work-Study Opportunities and Next Steps for Students
Follow these six steps to get started.
Note: Any work done before you complete the off-campus Federal Work-Study paperwork will be considered unpaid volunteer work.
Step 1. Confirm you qualify for Federal Work-Study
- Log in to Banner Self-Service → Personal Info → Financial Aid → Award → Award for Aid Year → Award Overview → [select academic year]
- Award must say Federal Work-Study not Reed Work Study
Step 2. Review off-campus FWS-approved service sites and available positions
Not all jobs at FWS-approved service sites are FWS-approved. Apply only for jobs that are FWS-approved. If you want to work with an organization that is not FWS-approved, initiate the process to create an eligible FWS site.
Step 3. Follow the FWS-approved host site’s application process
- Handshake includes contact and application information about specific positions (search “off-campus Federal Work-Study”). Follow the application process specific to each host site position
- Contact SEEDS about student-coordinated programs
Contact Center for Life Beyond Reed with questions about Handshake, as well as for support for your application, letter of interest, resume, and/or interview.
Step 4. Once hired, complete the online learning contract
- Log in to Banner Self-Service → Financial Aid → Award → Award for Aid Year → Award Overview → Click on Federal Work Study and complete the online learning contract
Step 5. Complete I-9, W-4 & direct deposit forms with the business office (if this is your first time working at Reed).
If this is your first time working at Reed, the Business Office will contact you directly to complete relevant work forms (I-9, W-4, and direct deposit). If you have worked on- or off-campus with Reed before, we have this information already and no further action is required.
Step 6. Submit timesheets to the Business Office/Student Payroll.
- Paper or electronic timesheets are due bi-weekly on Mondays before 3 p.m.
- The current off-campus FWS pay rate is $14/hour
- Record exact roundtrip travel time (not to exceed 1 hr/day)
- Conclude all FWS work by the last day of spring semester (Reed does not offer FWS funding during summer break)
Federal Work-Study (FWS) Info Sessions
Office hours are held virtually on Tuesdays @ 1:00 pm - 2:00 pm and Thursdays 11:00 am - 12:00 pm. Please email the Federal Work Study Coordinator (email@example.com) for the Zoom log in info.
Additionally, Info sessions are held throughout the semester. See our calendar for times, zoom info and locations.
If you do not find the kind of work you are looking for in the posted opportunities, you can still earn your Federal Work-Study award through another organization, provided it meets the required criteria. If you'd like to initiate the FWS contract process with an organization that is not currently a community partner, follow these steps:
- Review partner organization site requirements. Consult with the SEEDS Federal Work-Study Program Coordinator if necessary
- Email the SEEDS Program Director with your request and copy your supervisor at the community partner organization
At the end of the academic year, SEEDS suggests that FWS students fill out an evaluation with their FWS site supervisor during an exit interview. We ask for feedback on your placements so that SEEDS can learn more about the organizations where students worked and pass that information on to future FWS interns & other volunteers. This helps us curate the best experiences and host sites for Reedies. It is also beneficial to ask for a letter of recommendation from your site supervisor, if it was a positive experience.
If you have feedback before the end of the year, please contact firstname.lastname@example.org.