Becoming a Host Site
The Federal Work-Study program supports FWS-eligible Reed students—those with the highest financial need—in their decision to work at FWS-approved nonprofits, public schools, and public agencies.
Reed College pays $14 per hour for work completed by FWS-eligible students at FWS-approved sites. Becoming an approved FWS host site indicates you are prepared to support students’ participation in your organization and increases the likelihood that a student will commit to a volunteer position or internship with you.
Frequently Asked Questions
What is required to host a Reed FWS intern?
- The organization must be a private nonprofit organization or a federal, state, or local public agency.
- The organization must sign off on bi-weekly timesheets.
- The organization must complete a four-part contract process.
- Work for any organization that has membership limits (e.g. credit unions, fraternal or religious orders, cooperatives, etc.) may not primarily benefit members of the organization.
- The student may not construct, operate, or maintain any part of a building used for religious worship or sectarian instruction.
- The student may not replace a full-time employee.
- The student may not engage in partisan or nonpartisan political activity.
- The student may not work for an elected official unless responsible for regular administration of federal, state, or local government.
- The sudent may not work in a position that takes party affiliation into account when hiring.
- The student may not engage in lobbying at any level.
- The student may not engage in any form of political activity (including working at voting polls).
- The student may not work remotely.
What can be expected of Reed FWS interns?
Interns usually work two to ten hours per week, although some may wish to work more hours and others will need time off during exam periods and holidays. New hires will require training, but many already possess computer skills, basic research skills, and good communication skills. Most students have prior experience in community service and are thoughtful and reliable. Note that students with an FWS allocation listed in their Financial Aid package who complete additional off-campus FWS paperwork are eligible. Once students' wages have exceeded their FWS allotment for the academic year (often around 140 hours of work), they must wait until the following year to continue participation. Some organizations have chosen to hire students who make a valuable contribution.
What are the requirements?
- Complete four-part contract process.
- Provide a job description that details the student’s roles and responsibilities.
- Discuss responsibilities, supervision, and learning outcomes.
- Provide training, supervision, support, and feedback.
- Provide background checks for Reed students before any unsupervised direct contact with minors.
- Approve bi-weekly timesheets, detailing hours worked. For questions about timesheets, contact Reed’s student payroll specialist.
- Inform SEEDS if you decide to discontinue working with a student.
- Communicate noteworthy successes or problems to SEEDS.
- Contribute to evaluations regarding the student and your program.
How does Reed contribute?
The SEEDS office identifies prospective FWS sites and shares that information with FWS-eligible students. Once you and the student agree to work together, Reed’s financial aid and business offices require the student to complete additional paperwork before they begin work. Reed also pays students their FWS wages.
What are the steps for working with students?
- Contact SEEDS Program Manager Tara Sonali Miller to inquire about the FWS site contract process.
- Complete the contract process.
- Hire a student.
Once you have completed the contract process, SEEDS will share FWS-eligible positions with interested students. Students are informed that they must complete regular application, interview, hiring, and training processes associated with each FWS site. You have complete control over hiring and terminating interns within the confines of employment law. We do recommend that you interview students in person.
Please note: Students cannot be paid for work completed before submitting the Learning Contract.
Reed will sign contract forms and send copies to the host site, the student, and Reed's student payroll specialist.
Reed’s student payroll specialist will mail a letter that includes instructions and timesheets for payment of the students’s wages. Reed will pay 100 percent of the student's wages and workers' compensation insurance.
Note: Reed does not offer FWS funding during summer break. See Reed's academic calendar.
Since its inception, the Federal Work-Study program has recommended that colleges allow students to use their FWS award to work off-campus in community engagement positions. In 1994, the government amended the work-study legislation to require that schools spend 5 percent of their total allocation on community service positions. This allocation increased to 7 percent in 2000–01. While some schools require off-campus employers to pay up to 25 percent of FWS student wages, Reed continues to pay off-campus FWS community engagement interns’ wages and worker’s compensation insurance in full.
If you have any questions or concerns, email SEEDS Program Manager Tara Sonali Miller. Thank you for your interest!