Summer Housing 2019
Summer housing is available (pending application approval) on campus for a limited number of students. Priority is given to students with financial or personal circumstances that create significant challenges were the student not able to live on campus during the summer. Students meeting one or more of these criteria who also have an on-campus research fellowship in the lab sciences will also be given additional consideration in the application process. Students must be enrolled for Fall 2019 to be eligible.
Because we expect the demand for summer housing to exceed the supply, we encourage those whose plans include significant summer travel to seek other arrangements. See this page for resources related to living off campus.
Students must complete an application to be considered for summer housing. There is limited availability and generally not all applications are accepted. Late applications will not be considered.
Applications will be reviewed by a committee that includes Julie Maxfield (Associate Dean of Students), Dana Lawson (Assistant Dean of Students for International Student Services), and Jess Kelly (Financial Aid Counselor); please note, NO INFORMATION contained in HCC records will be shared with the committee, unless you request it and provide written authorization to share HCC records. Please contact the HCC if you have questions).
For students requesting disability accommodations, we strongly recommend connecting with Disability Support Services well in advance of the acceptance deadline to allow time to complete the accommodations process. Additional information regarding disability accommodations is provided below.
Students who are accepted to summer housing must confirm by signing a housing contract and an acknowledgment of the limited resources available during summer break to be guaranteed housing.
Summer Housing Location
Summer housing is located on campus that is to be decided. Rooms are assigned based upon both application preferences and availability. The Birchwood Apartments and the Reed College Apartments are typically not available for summer housing. Students who currently live in on-campus apartments are not permitted to remain in the apartment over the summer and must apply for summer housing.
|Residence Hall Room:||$350 (Month/Person)|
|April 15: Summer housing applications available through the Housing Portal via IRIS|
|April 21: Summer housing applications due by 5pm|
|April 29: Students informed of application status via email|
|May 6: Accepted summer housing students must confirm their acceptance|
|May 6: Priority deadline for disability accommodation letters|
|May 10: Summer housing assignments emails|
|May 13: Deadline to cancel summer housing contract|
|May 23: Students move into summer housing|
|Aug 14: Students move out of summer housing|
Because the college does not offer classes for academic credit during the summer, the process for evaluating summer housing accommodations is distinct from that which occurs during the academic year, and accommodations may vary according to student need and housing availability. If you apply and are accepted to summer housing, you must request summer housing accommodations through Disability Support Services. For students requesting disability accommodations, we strongly recommend connecting with Disability Support Services well in advance of the acceptance deadline to allow time to complete the accommodations process. Residence Life will work with you to make sure we meet all approved requests for reasonable accommodations.If Residence Life receives notice of an approved housing accommodation after the deadline, we will strive to meet your accommodation needs within the available housing inventory.
Logistics After Acceptance
Summer House Advisers
Your HAs are available to help you with any problems that you may encounter. They will coordinate fun summer activities, help with maintenance issues, and keep us all smiling. Summer HAs will be determined by early May.
The Residence Life Office will also be open over the summer - please drop by if you have any questions or concerns. Our summer hours are:
|Monday-Thursday||9:00am - 4:00pm|
|Fridays||9:00am - 12:00pm|
|Closed for lunch||12:00pm - 1:00pm|
We expect your room to be ready for move-in between 1pm - 6pm on Thursday, May 23. If you are currently living in the residence halls, you will have access to your current residence hall and room until 6 pm on Thursday, May 23. Remember that it takes a few hours to move out of a room, so plan ahead to be out of your room by 6pm. You may be charged a late fee if you have not moved by 6pm. Please remove all personal items from the common areas on the afternoon of Tuesday, May 21 so that staff can start removing garbage from the lounges and bathrooms. Please have your personal items locked in your room at all times for security.
Food Services During Summer
Food services are extremely limited during summer break and are dependent on summer conference schedules. Students should plan to provide their own food.
Please be patient if you are moving into summer housing because you will be moving into a room that recently was occupied and many things must be done in a short period of time. Our cleaning crew works throughout the night to get the rooms ready, which includes cleaning the spaces, inventory check, and lock changes. It may also mean that, due to cleaning, floors might be a bit damp when you move in.
You are responsible for paying monthly rent to the Business Office on the first days of June, July, and August. The Business Office will contact you, your HA, and the office of Residence Life if you are late with your payments. You may be assessed a $25 late fee after the 10th of the month. Please pay your bills on time. Please see Cost for rental amounts. Unlike winter housing, there is no sliding scale for summer housing.
Safety & Summer Housing
The Community Safety office is open all summer, 24 hours a day, 7 days a week. CSOs will be checking up on the residential buildings frequently throughout the summer to ensure safety and security. Please help them out by reporting anything that is out of the ordinary. Just dial “0” from any campus phone to reach them or 503/771-1112 from anywhere. There may also be fire extinguisher and house repair checks throughout the summer as well.
All of the houses are equipped with smoke detectors, fire extinguishers, and sprinklers. It is important that you turn on your kitchen fan or open a window when you are cooking to reduce smoke and to prevent your detector from going off. If your detector does go off and there is not a fire, simply open your windows and door and wait for community safety to come and reset your alarm. If you tamper with your smoke detector (cover it up, remove it when it is going off, etc.) you will be fined $100 and face possible disciplinary action. If you are having problems with your smoke detectors, please report them to Facilities by calling x7283 or emailing them directly at firstname.lastname@example.org.