Disability & Accessibility Resources

Division of Student Life

Faculty Guide to Captioning Course Materials

If you receive notification that a student in your course requires captioned audio-visual materials, please follow the guidelines below to ensure your course materias will be accessible to all students enrolled in your course.

If you have questions about this accommodation or would like further assistance, please do not hesitate to contact Disability & Accessibility Resources and/or schedule a phone consultation with us.

  • All videos with an audio component that are used in your course will need to be captioned, including:
    • Movies, YouTube videos, instructional videos, and other video clips
    • Videos shown during class
    • Videos assigned to students to view before or after class
    • Videos posted to a course Moodle or web page
    • Videos created by other students in the course
  • All audio-only materials used in your course must have an accompanying text transcription.
  • When selecting audio-visual materials for your course, whenever possible please select materials that already have captioning and/or a transcription available.
    • If this is not possible, send your materials to Trina Marmarelli in Instructional Technology to request the addition of captions and/or the creation of a transcription. Please provide your audio-visual materials to Trina two weeks prior to the date when the materials will be used in your course and/or provided to your students.
  • A few general guidelines if you are not sure whether your video/audio media requires captioning/transcribing:
    • For videos that contain visual media and that do not contain any audio content, no captioning is needed.
    • If the media contains music, a simple caption/transcription that says something like [mariachi music playing] would suffice.
    • If the media contains dialogue or speech in a language other than English, and students are not expected to know or comprehend that language, then a caption/transcription such as [speaking in Farsi language] would suffice.