COVID-19 Prevention & Response Plan

College Operations Safety Measures

Reed has implemented measures to limit the spread of the coronavirus on campus. These measures include stringent cleaning protocols, reconfigured seating in classrooms, and modified operations for campus services.

Environmental Cleaning and Disinfection

Cleaning Protocol

The college is following CDC guidance on the disinfection of public spaces. To limit transmission of the virus from surfaces, Reed has increased cleaning and disinfecting cycles for restrooms, shared spaces, and high-touch surfaces. The classroom cleaning schedule is based on the academic schedule.

Air Quality and Mechanical Management

Reed is optimizing each building's outside air and exhaust systems to ensure the highest possible air quality. Some buildings have no mechanical ventilation capabilities and will require manual operations of operable windows for increased ventilation. In all cases, Reed is instructing community members to open windows wherever possible to reduce recirculation of air and transmission of airborne pathogens.

Programmable building controls are being optimized to increase run times and nighttime flush capabilities to flush buildings effectively while they are unoccupied.

Reed is increasing filter replacement frequency to a three-month cycle and using MERV-13 filter media along with ASHRAE standards for air handler filtration.

Because temporary shutdowns and a reduction in normal water use can create hazards, Reed is flushing water systems to ensure potable water quality.

All high-touch drinking fountains have been turned off, but the touchless bottle fillers remain active.

For more information, see this communication sent on August 13, 2020, regarding how Reed's HVAC systems managed for safety.

Hand Sanitizer and Personal Cleaning Products

Reed is providing alcohol-based hand sanitizer at hand sanitizing stations at all main entrances to buildings as well as in other high-traffic locations. The college is also providing sanitizing supplies for personal hygiene in classrooms, offices, computer labs, and residence halls.

If you plan to purchase your own hand sanitizer, make sure it is an alcohol-based hand sanitizer with at least 60% ethanol or 70% isopropanol. All other alcohols (such as methanol) have the potential to contain carcinogenic properties.

If you plan to purchase your own cleaning products, make sure the active ingredients are EPA approved to fight COVID-19. Per OSHA, containers must be labeled with manufacturer information such as hazard classification.

Enter/Exit Control

Entry to most college facilities is controlled by electronic card access systems at all times. Where doors are not physically locked, posted entry restrictions must be observed, and the area presumed to be closed to the public.

Contact

Reed College Community Safety
28 West
503-517-5355
community-safety@reed.edu

Social-Distancing Room Capacities and Diagrams

Following guidelines from the Oregon Health Authority (OHA) and the Higher Education Coordinating Commission, Reed has

  • established a minimum of 35 square feet per person when determining room capacity, calculated based only on usable classroom space;
  • modified the physical layout of classrooms to maintain at least six feet of distance between people (this may include changes to traffic flow, desk or chair arrangements, or maximum capacity);
  • created new covered outdoor spaces for teaching, dining, and socializing;
  • utilized diagrams, markings, and signs to indicate social-distancing requirements.

Social-distancing room capacities and diagrams are available through Conference and Events Planning.

Contact

Conference and Events Planning
Greenwood
503-777-7522
cep@reed.edu

Campus Safety Signage

The college has developed campus signage that is posted around campus to promote essential public health practices, including safe traffic flow around campus (e.g., identifying one-way hallways), proper hand hygiene, and social-distancing protocols. Customized signs can be ordered through public affairs by submitting a creative project intake form (timelines vary).

Contact

Facilities Services
Physical Plant
503-777-7283
facilities-services@reed.edu

Dining Services

Below are frequently asked questions for dining at Reed during the pandemic. 

How is dining going to work at Reed

At Commons and the Marketplace, you’ll find a “starting table” at the entrance. No more than 25 people at a time may purchase food or beverages at Commons, while only three guests at a time will be allowed in the Marketplace. A door attendant will manage the entry of guests.

In order to enter Commons, you must adhere to Reed’s protocol on face coverings.

Please try to view the menus online (links above) before visiting the stores to help speed up the ordering process. Once you enter Commons, quickly choose a line to stand in and maintain six feet of distance. Each line will have enough options, including side dishes, to make a complete meal.

We are setting up stations throughout Commons for enhanced efficiency, with many popular items being pre-packaged to reduce the number of decisions that need to be made while ordering. This will help to minimize potential crowding.

We have also developed a mobile app that will allow you to order your food ahead of time and pick it up at Commons.

Wait, there is an app I can use to order food in advance and then pick up?

Yes, Bon Appétit has partnered with Transact Mobile Ordering to provide students, faculty, and staff with a low/no contact order option.

Read more about how to download the app and place an order for pick-up from mobile devices anywhere on campus.

Note that the app allows you to pay with either a credit card or your Reed dining account by selecting "Dining ASV."

Are face coverings required while dining?

Yes, Reed’s face covering requirements apply. This means that face coverings must be worn at all times, except while you are eating.

You must wear a face covering while waiting in line, while walking around Commons, and while under tents when you are not eating.

How is seating being modified?

Seating inside Commons has been reduced by 50 percent. We have also provided outdoor seating under a tent, which can be found immediately outside Commons. The seating has been arranged to allow for social distancing, with at least six feet between seats.

What are your hours and what will be available?

You can find our current hours of operation and our menus for all of our cafés on our site. Below is an overview of our selections at each establishment.

Commons

  • Pre-packaged entrées, sides, and composed salads
  • Expanded selection of grab-and-go items
  • Daily soup selections
  • Your usual favorites, plus specials from the Deli, Taqueria, Grill, Daily Planet, and Pizza stations
  • Desserts, pastries, and fruit at each station
  • Toast and bagels at the breakfast station

Marketplace

  • A wide selection of grocery and grab-and-go items
  • Canyon Café
  • Due to space limitations, the Canyon Café will be closed for safety reasons.

Can I get meals delivered to my room?

For students who are in quarantine or isolation, Wellness Meals are available through Bon Appétit. Students can also order food from an off-campus provider or service (like GrubHub, InstaCart, or Door Dash). More information can be found on the residential life website.

I have food allergies and/or dietary restrictions. Will you be able to help me during the pandemic?
Certainly! If you have food allergies or other dietary restrictions, we will work with our registered dietitian to ensure that you can safely enjoy plenty of delicious food with us. Please contact Matt Talavera with your specific needs and we will work with you to come up with a specialized meal.

What COVID-19 safety measures will be in place?

  • All Bon Appétit staff will complete pre-shift wellness screenings in alignment with local regulations, including no-contact temperature scans and other health check measures.
  • All Bon Appétit staff will complete COVID-19 training designed by sanitation experts. Topics covered include proper disinfection, the use of personal protective equipment (PPE), and physical distancing protocols. Staff will wear “I’m Trained” buttons to let you know they’re up to date on all safety measures.
  • All Bon Appétit staff will wear masks and gloves at all times.
  • During every meal period, a designated Bon Appétit supervisor will help maintain physical distancing between guests and ensure that staff follow cleaning and disinfection protocols and schedules.
  • Bon Appétit's cleaning and sanitation schedules meet or exceed all local guidelines and national best practices. This includes frequent disinfection of high-touch surfaces, including wiping down tables and seats between guests and disinfecting all high-touch areas (such as door handles) every 20 minutes.
  • We have updated our decision tree and step-by-step action plan for unit managers who have employees who are sick or who may have had contact with someone diagnosed with COVID-19. It is important to note that Bon Appétit offers paid sick leave to all employees.

What will happen to the self-serve salad bar, condiment station, soda station, etc.?

Some self-service items are being reconfigured to be served by our staff, while others are being converted to pre-packaged grab-and-go options. We are compliant with Multnomah County guidelines, which prohibit all self-service activities during phase one and two. The resumption of self-service will be determined based on guidelines from the Multnomah County Health Department.

  • Salad bars: We will have an extended variety of pre-packaged salads available at the area where the self-serve salad bar was previously located.
  • Condiments: Ketchup, mustard, hot sauce, soy sauce, etc., will be given to you in packets.
  • Silverware: All silverware will be disposable for the time being. Automatic touchless dispensers will be available near the registers.
  • Beverages: Staff will dispense tea and coffee for you. No outside containers will be allowed, but additional sizes and lower price points of bottled soda and juices will be available.
  • Can I still get made-without-gluten-containing ingredients (MWGCI) meals? Where have the packaged gluten-free items gone?
  • MWGCI and gluten-free items will be available upon request at Commons from the corresponding service station. For example, the deli and grill sections will have gluten-free breads available, while the pizza station will have the option for gluten-free crust.

I am vegan/vegetarian. Where do I look for items?

We will have vegan and vegetarian options available throughout Commons. These will be incorporated into our regular menus for all stations.

I am on a meal plan, and I am an athlete. How will you accommodate my need for a high-calorie diet?

Purchases at Commons and the Marketplace run on a declining balance, not an “all you can eat” basis. If you need more food, just ask; there may be an additional charge, depending on how much you request.

Contact

Matt Talavera
General Manager
Bon Appétit at Reed College 
talaveram@reed.edu
503-777-7286 

Eric V. Hauser Library and Performing Arts Resource Center

The library and the Performing Arts Resource Center (PARC) are open for the spring semester. Operations are modified to align with public health measures, including a reduction in seating to encourage physical distancing and discourage group gatherings. Extra sanitation measures are also in place. For updates on spring hours, access, and services check our COVID-19 web page.

Remote Services

For students, faculty, and staff who do not wish to visit in person, the library offers remote services, including online requests for materials or digitization of articles and chapters. Ask a Librarian is an easy way to access support for coursework research, collections, and services online.

Contact

Dena Hutto
Norman F. Carrigg College Librarian
Library
503-777-7572
dhutto@reed.edu

Mail Services

Mail services, located in Gray Campus Center, is open. Operations are modified in accordance with public health guidelines, and staffing and delivery/pick-up processes are limited as a result.

Hours of Operation

Current hours are listed on the mail services website.

Sending Packages to Campus

Students
All new and returning students are asked to hold off on sending packages to Reed until two weeks before their move-in date.

Faculty and Staff
Due to current limited operations, faculty and staff are asked to refrain from having personal packages sent to the college.

Picking Up Packages

To reduce traffic at the window, community members are asked to wait until they receive a package delivery notice by email from mail services before picking up packages.

Contact

Sue Zipperer
Mail Services Manager
Gray Campus Center 
503-777-7214
zipperer@reed.edu

Bookstore

The Reed bookstore will continue to be open with public health measures in place. Currently, operations are modified, and in-person services are available only to students, faculty, and staff.

Ordering Textbooks

All spring 2021 required textbooks are available through the bookstore. In an effort to decrease foot traffic in the store, all textbook purchases must be made online. Orders can be picked up in the store or shipped for a fee.

Contact

Reed Bookstore
Gray Campus Center
503-777-7287
bookstore@reed.edu

Sports Center

Access to the sports center is available to currently enrolled students by reservation only. To learn how to make a reservation, visit the Athletics, Fitness & Outdoor Programs (AFOP) website. The Reed ski cabin, backpack co-op, swimming pool, gym 2, mat room, squash courts, locker rooms, and sauna will remain closed until further notice.

Contact

Michael Lombardo
Director of Athletics, Fitness & Outdoor Programs
Sports Center
503-777-7542
lombardm@reed.edu