CIS • Portfolio ABC’s

Connecting to and Opening a Database

Note: If you are using a local catalog (that is, one you’ve created and stored on your computer), and not one of Reed’s served catalogs, you can skip the next three steps and just open your catalog by double clicking on it.

  1. To use Reed’s Portfolio catalogs in class, you will need to first connect your computer to the classroom system (or simply use the computer in the classroom, if there is one). If you don’t know how to do that, refer to the Projection Help Pages or contact Jim Holmes/AV Services or CUS for help.

    Hint: You will have better performance if you connect directly with an Ethernet cable plugged into the wall rather than using a wireless connection (e.g., Airport). Many of the images are large files and can download slowly over wireless.
  2. Next, you must mount the media server on your desktop so that Portfolio can find the image files. This is done by choosing “connect to server” from the Finder’s “Go” menu in the usual way. Visit the Reed Servers help page or check with CUS if you have never connected to a server. The password for the server is available from Erik Gorka or Fred Lifton.

    DO NOT open any files directly from the server. Instead, you will be connecting to a database from within Portfolio. Opening served files directly can cause other users to be kicked off, crash the server and create other dire problems. Once the volume is mounted on your desktop, just ignore it.
  3. Now, start up the Portfolio application. When the “Open” dialog box appears, click on “Connect to Server.” Expand the list under “Media” in the ensuing Connect to Server windowwindow to see a listing of served catalogs. Double click on the catalog you wish to open.

    (Note: if you don’t see the “Media” server listing, you have not yet configured Portfolio’s server list. Click on “Add server” and then enter “Media” for server name and “” for IP address. You only need to do this once.)

    If a dialog box asking for a password appears, choose the access level you need and enter the appropriate password. (Access levels restrict the amount of things someone can do to a database. For example, “readers” cannot make changes to metadata, but “editors” can.) Fred Lifton or Marianne Colgrove can provide you with passwords if needed.