Access your Griffin Payroll Service (GPS) to see your timesheets and Oregon Paid Sick Leave.
You can access Griffin Payroll Service (GPS) through Banner Self-Service, a secure web application that allows you to view your financial aid data and account balance and make online payments. Log in to Banner using your Reed ID and Self-Service PIN.
Instructions & User Guides
Confused? Review our GPS trainings for step-by-step instructions.
- GPS Quick Reference Guide
- GPS Web Time Entry Training—Approvers
- GPS Web Time Entry Training—Exempt Employees
- GPS Web Time Entry Training—Non-Exempt Employees
Frequently Asked Questions
How do I log in to GPS Web-Time Entry (WTE)?
Go to https://bannerweb.reed.edu in your browser and bookmark it. Sign in with your Reed ID and PIN (password) and select the GPS tab. Select timesheet.
What if there is no timesheet listed in GPS-WTE to access?
Contact Human Resources to determine if you have been authorized to work. There may be necessary paperwork that you have not submitted in order for you to be set up as an employee.
How do I enter time for each pay period?
You will enter your time in hours worked and in 15 minute increments. If you worked from 8:30 a.m. to noon (3.5 hours) and 1 p.m. to 3:45 p.m. (2.75 hours), you would enter 6.25 hours worked.
You can submit your completed timesheet at any time during the pay period. timesheets should be opened and started by each employee no later than the first day of each pay period. You are encouraged to enter your time on a daily basis, or as often as is feasible for your workload. Make sure to save your entries before exiting the window. Do not wait until the last day of the pay period to input your time. Timesheets must be submitted no later than noon on the day after the pay period ends.
Do exempt and non-exempt employees submit their time differently?
Yes, non-exempt employees submit actual hours worked each pay period. Exempt employees only report exception time—defined as those hours they take as sick and vacation time.
What if I am on vacation or sick during the timesheet submission period?
You should complete and submit your timesheet before you leave on vacation, as your hours will be known. If you are sick and unable to submit your timesheet, please contact your supervisor. Approvers can submit an employee's timesheet for them if the employee has started it and not submitted it. If you have not started your timesheet, your approver would need to contact Payroll Services to process the timesheet as the approver will be unable to access it.
How does my approver know when there are timesheets available to approve?
Approvers will need to go into GPS on a regular basis to check for the status of their employees’ timesheets. There is no automatic notification, unless the approver logs in to Banner regularly, then they will get a notice that there are timesheets to approve.
What if I didn’t work during the pay period?
Non-exempt and student employees should not submit a timesheet for any pay period in which they did not work. Employees who are on FLMA leave or unpaid leave, a Personnel Action form should have been submitted to the Human Resources office authorizing this time off.
What if I find an error on my timesheet after submitting it?
You will be paid for the time as entered and approved through GPS. If there is a mistake, you must notify your supervisor of the error. If the approver has not yet approved the timesheet and it is in a Pending Status in GPS, the supervisor can go in and make the changes. The supervisor would also need to document in the Comments field that they spoke with you about the changes, and why the changes are being made.
The supervisor will then notify Payroll Services via email and Payroll Services will correct your pay on the following paycheck. It is important for the payroll system to have accurate information so you are paid correctly. Since we are tracking sick and vacation time in the GPS system now, any adjustments to those hours also need to be submitted to Payroll Services so your accruals are correct.
What happens if my timesheet is not submitted and/or approved by the due date?
Contact your supervisor immediately, and provide them with a paper timesheet. Your supervisor will then contact Payroll Services to process your pay. All employees and their supervisors are responsible for submitting and approving timesheets no later than the due dates in order to be paid in a timely manner.
What if I click on Submit for Approval before I was finished entering hours for the entire pay period?
If there is time before the submission deadline, you can click on Return Time to return the timesheet to yourself, and you can finish and re-submit it. If it is after the submission deadline, please contact your supervisor to update and complete the timesheet before they approve it.
How do I report adjusted time or leave for a past pay period?
You can submit a signed and approved paper timesheet to Payroll Services for an adjustment on the next paycheck. You can also put this information in the Comment field of your timesheet, so there is a record of it in GPS. If you ONLY put this information in the Comment field, and don’t notify Payroll Services, the changes will not be made.
How do I report any overtime hours?
Any hours worked over your normal work hours should be entered as Regular hours (REG Earn code). The payroll system will automatically calculate overtime hours and pay.
Will I receive my paycheck if my approver does not approve my timesheet by the deadline?
We will not withhold paychecks if your approver did not submit your timesheet. You or your approver must contact payroll to let us know of the situation so we can process the pay. We will also run reports after the deadlines to see who hasn’t submitted timesheets and follow up with employees and approvers to pay the correct hours.