Davis Projects for Peace Internal Application Instructions
All applicants are strongly encouraged to meet with a CLBR advisor while in the planning stages of their proposals. Please read all of the directions on this page carefully and let us know if you have any questions.
Internal Application Deadline
Wednesday, January 12th, 2022 at 12 PM noon (pacific time)
Internal Application Steps
The full application consists of applying to the fellowship in Handshake, and having a Reed faculty or staff member submit a letter of recommendation by email. If you are collaborating on a project as a team with another student or students, we'll need some information from them as well.
For the Handshake application, you'll need to submit three documents: a resume, a cover letter, and a project budget.
Your one page resume should provide information about your experiences, skills, and interests that qualify and prepare you for success with a Davis project. Your resume might also assist in illustrating your project's relevance to your academic and/or professional goals. Your resume will be viewed by Reed's internal Davis Committee only; it will not be forwarded to the Davis Foundation. If you are collaborating on a project with another student or students, have them submit a resume by email to firstname.lastname@example.org. We'll need a resume from each member of your team.
You cover letter is your project proposal and is limited to two pages. It must have a header on the first page which includes the following information:
- Title of Project
- Country where project takes place
- Sponsoring college (Reed College)
- Your name
- Remaining student team member names and their school names (if working with a team)
- Start date and end date of project
The remainder of the two pages should consist of a summary which provides details about the project you are planning. Describe the project (who, what, where, how) including expected outcomes and prospects for future impact. Be sure to include a paragraph specifically addressing the issue of peace and how your project relates to it. Proposals should include pre-approval of all parties and organizations involved in the project. Your document must comply with the following formatting guidelines:
- Page Margins: 1" on all sides
- Font: Arial 10 pt.
- Single spaced line spacing
You must use the budget form template found on the Davis webpage. Read the budget template instructions on the same page as well. Include direct costs for living: travel, lodging, food, etc., and anticipated supply needs and costs including paying local experts/translators as needed. List any other funding sources that you anticipate or will receive. Please explain how you will cover any expenses that exceed the award amount. The budget must add up to at least $10,000. The Davis allows projects with larger budgets that receive co-funding from other sources such as other philanthropists, a college or university, foundation, NGO/PVO or students’ own fundraising.
Note: you may not make purchases or donations that are not directly related to your project.
Letter of Recommendation
Have a Reed faculty or staff member who can speak to your qualifications submit a letter of recommendation by email to email@example.com. This letter will be viewed by Reed's internal Davis Committee only; it will not be forwarded to the Davis Foundation. This award allows students to collaborate on a project with other students if they wish. In that case, we need one letter of recommendation per student.
- Review this guide to requesting recommendations for helpful tips
- Give four to five weeks notice to your letter writer
Note that only the project proposal from your cover letter and budget will be forwarded to The Davis Projects for Peace Foundation where the final decisions are made. Please ensure that your proposal and budget contain enough breadth and detail to faithfully represent your project to the final judges.
What Happens Next?
In late January, an internal review committee of Reed staff and/or faculty will evaluate the applications. During the first week of spring semester classes, the Committee will invite proposers (some, if not all) to interview briefly with the Committee.
The committee will select one nominee, and one alternate, and notify applicants of decisions by email within one week of the interview. Both the nominee and the alternate will have some time to make revisions before Reed submits your proposals to the Davis Foundation. The Davis Foundation will make final funding decisions in March, but they generally plan to fund one proposal from each participating partner school. You may review The Davis Foundation calendar here.
When Your Project Is Complete
For each funded project, the responsible student(s) must prepare and submit a final report by the first day of classes the fall semester following their summer Davis project. The final report is to be limited to two pages of narrative and a one-page account of funds expended, using the final report instructions on the Davis Foundation webpage. Students must also include up to three digital photos, attaching them to the end of their two-page final report.
The final report should include: a brief restatement of the project's purpose/plans, actual work completed, outcomes/achievements/failures, and long-term prospects of the initiative. Reports will be posted on the the Davis Foundation's website.
Recipients of the award will also be asked to share their learning with the Reed community. Additionally, recipients may be asked to participate in the next year’s applicant review process. If you do not plan to return to campus the fall semester following your proposed summer project, explain in your application how you will fulfill these obligations.
Davis Projects for Peace student grant awards are tentative until travel permission has been received from the Reed College coordinators of such awards via completion of an award agreement form that outlines conditions of acceptance. Students who do not receive permission to travel will not be allowed to use such funds for their proposed project; however, accommodations for an alternate location may be made at the discretion of the coordinators of the awards. Travel restrictions usually follow State Department travel advisories. If you suspect that your proposed location of study may present safety or security risks, please consult the U.S. Department of State Travel Advisories. If a project proposal includes travel to locations that may present safety or security risks, especially as identified by the State Department travel warning criteria, special note must be made in the proposal, and additional information may be requested before permission is determined.
Questions? Email CLBR Fellowships