Student Services

Withdraw

Frequently Asked Questions 

 

Eliot hall picture Students on benchdrinking bird

Students who plan to depart from the College permanently may do so by withdrawing. Students who would like to withdraw should contact the Office of the Dean of Students to initiate the process. Students who have withdrawn and desire to be readmitted must apply for readmission through the Registrar's Office. Tuition, room and board refunds will be calculated on the College’s refund schedule, found by contacting the Business Office.

For information regarding leaves, medical leaves, emergency absences, please click here.

Click below for more information:



What are the steps for Withdrawing?

Please complete in this order:
  1. Contact the Office of the Dean of Students to schedule an appointment with a Dean in Student Services to discuss the Withdrawal. Contact information for the Office of the Vice President and Dean of Student Services: Administrative Assistant to Student Services, 503.517.7396, student-services@reed.edu, Eliot 218.

  2. Read the FAQs listed here, or in the booklet you received from the Vice President and Dean of Student Services' Office or a Dean in Student Services.

  3. Fill out the first two sections of the Withdrawal form.

  4. Bring the Withdrawal form to your appointment with one of the Deans in Student Services.

  5. At your meeting, the Dean will answer any questions you may have.  Following your discussion, you and the Dean will both sign the Withdrawal form.

  6. Bring the Withdrawal form to the remaining required offices or individuals, ask questions, and get required signatures. Required signatures for everyone include your academic adviser, the Business Office, and Financial Aid (whether or not you use Financial Aid!). If you live on campus, the Residence Life signature is required. If you are an international student, the International Student Services signature is required.

  7. Return the completed form to the Office of the Vice President and Dean of Student Services.

  8. The completed form will be logged and a copy filed in the Vice President and Dean of Students' Office. The original form will be delivered to the Registrar's Office for processing.

  9. An email will be sent to your professors and adviser from the Dean of Students' Office to notify them that the Withdrawal paperwork is being processed and that the Registrar's Office will notify them when the student is removed from their classes (if the Withdrawal is taken during the academic year while the student is enrolled).

Administrative


Is the option to withdraw open to everyone?

No, only students who are eligible to register may withdraw, as noted in the Faculty Code. For more information, please contact the Registrar.


How can I fill out the paperwork to withdraw if I am not able to get to campus?

If you decide you’d like to withdraw, but are not currently in the Portland area, the process will be slightly different. Please take the following steps in the order listed.

  1. Contact the Office of the Dean of Students to schedule a phone appointment with a Dean in Student Services to discuss the Withdrawal process. Contact information for the Office of the Dean of Students:  503.517.7396, student-services@reed.edu, Eliot 218.

  2. Read the Withdrawal FAQs listed here.

  3. Download and print out the Withdrawal form.  Fill out the form from the top to the “required signatures” section   (reed.edu/student_services/Withdraw_FAQs.html)

  4. Send the Withdrawal form to the Dean of Students' Office via fax, or scan and email (fax: 503.777.7225, email: student-services@reed.edu)

  5. Participate in the phone appointment you scheduled earlier with a Dean in Student Services to discuss any questions you may have, and to obtain any information relevant to your withdrawal. (The Dean should ideally have your partly filled-out form by this point).

  6. If you have specific questions regarding Academics, and/or would like an additional meeting to discuss these questions, please email the office of the Dean of Student Services (student-services@reed.edu). It is helpful to include your questions in the email so you may be best directed to the most appropriate resource.

  7. Because you will be unable to visit each required office in person for a signature to complete your Withdrawal form, you will need to contact each office listed on the form via email to notify them of your plan to withdraw, ask them any questions you may have, and request information from them.

    Send one email and include all the following offices and individuals to notify them of your plans to withdraw. Student Services’ receipt of the email you send to these offices is also a substitution for obtaining signatures on the form in person. Listed below are the five offices / individuals and their email addresses:

    Financial Aid        (REQUIRED, whether or not you are receiving aid)
    financial.aid@reed.edu   

    Business Office        (REQUIRED)
    student-accounts@reed.edu       

    Faculty Adviser        (REQUIRED)
    Info found in directory   

    Residence Life        (Only required if you are currently signed up for housing)
    taylorc@reed.edu   

    International Student Services    (Only required if you are an international student)
    iss@reed.edu   

  8. Once Student Services receives your completed Withdrawal form, you have connected with a dean as required, and Student Services has received the above email to the required offices from you, your Withdrawal form will be finalized and submitted to the Registrar's Office.


  9. An email will be sent to your professors and adviser from the Dean of Student Services Office to notify them that the withdraw paperwork is being processed and that the Registrar's Office will notify them when the student is removed from their classes (if you withdraw during the academic year).

  10. Please remember to review the FAQs and contact the appropriate departments with any additional questions you may have regarding things like removing your belongings from your residence hall, or how much of a refund, if any, you may expect from the Business Office.



If I withdraw prior to or during a semester for which I have already registered, will my registration for those classes be canceled?

Yes, your registration for classes will be canceled for all semesters following the time when your withdrawal is in effect.  Please contact the Registrar's Office for more information.



What will be recorded on my transcript if I withdraw during a semester in which I am enrolled?

If your Withdrawal begins before the drop deadline for your course (semester-long or year-long), no record of your attendance will be recorded for that semester. If your Withdrawal begins after the drop deadline (semester-long or year-long, again, whichever is applicable to each course), “W” for withdrawal will be entered in your transcript for those courses for that semester.



Can I take classes at other institutions while withdrawn from the College?

Yes.  A Withdrawal is an official separation from the college, indicating you do not plan to return to Reed College in the future, therefore any further academic pursuits at other institutions will have no bearing on your Reed academic record.



What happens if I decide later that I would like to return?

Readmission of students who have withdrawn from Reed is coordinated through the Registrar's Office. Students must contact the Registrar's Office for the application for readmission.

In addition to the application, students must submit a personal statement and official transcripts from each institution the student has attended (if any) since leaving Reed. Letters of recommendation from faculty, employers, and/or a physician or therapist may be submitted as well. The readmission deadline for fall semester is July 1, for spring semester, January 2. All readmission materials should be sent to the Registrar's Office.

In certain cases (when the school has asked the student to take some time away), students must fulfill the conditions or sanctions set forth by the College in addition to being approved for readmission. Students should be ready to document that they have met those conditions.

Students applying for financial aid should complete all the necessary paperwork and adhere to applicable deadlines, which often are earlier than the deadlines for registering or requesting a retroactive leave.  Financial aid cannot be awarded until the student has been formally readmitted. For that reason, the sooner the student applies for readmission, the better.  The Office of the Dean of Students will notify the Financial Aid Office when a student has been approved for readmission. Residence Life will notify the student regarding available housing, if the student has indicated on their application for readmission that they plan to live on campus.


If I’m an international student, what do I need to know about visas, immigration documents, or other matters?

International students need to speak with the assistant dean of international students to discuss their visa program status, departure to (and return from) their home country, and other considerations. 


How is the process of withdrawing different if I'm a MALS student?

Students in the MALS program should contact the Director of Special Programs directly for more information about withdrawing from the MALS program. The information in this booklet may not be applicable to students in the MALS program.


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CAMPUS COMMUNICATIONS

Will I keep my on-campus mailbox?

No. Students who have withdrawn and are therefore not enrolled do not retain their campus mailbox. Mail will be sent to the forwarding address provided by the student on their Withdrawal form. To set your forwarding address, go to the mail forwarding site on IRIS and enter a forwarding address. It is possible to forward overseas, however, the effectiveness of this option varies between countries.


Will I continue to have access to my Reed email account?

Please contact Computer User Services with questions regarding your Reed email account.
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CAMPUS RESOURCES


May I use the library?

Students who have withdrawn are welcome as visitors in the library but are not granted borrowing privileges.


Am I permitted to work on campus?

Students who have withdrawn are not eligible for student employment. If you are working on campus or through an off-campus SEEDS program, you must stop working on or before you are officially Withdrawn and notify your supervisor that you will not be able to continue working. Please be certain to turn in your final timesheet to the Business Office.  You may be asked to quit after your Withdrawal is in effect. For Federal Work Study (FWS) off-campus internships, while you will no longer be paid through the FWS program once you withdraw, you can continue as a volunteer at the community organization, provided you will remain in Portland, and both you and your supervisor are comfortable with you staying on as a volunteer. Your volunteer position will be directly with the school, government, or non-profit organization and not supported or supervised by SEEDS or any other Reed office once your Withdrawal is in effect. If you need a work reference or employment history verified, please contact the Student Payroll Specialist in the Business Office.  If you are in doubt as to your employment status, please contact the Business Office.


Can I continue to use the services of the Health & Counseling Center?

Students who have withdrawn do not have access to the on-campus health and counseling center staff or services.  For more information, contact the health center directly.


Do I lose my Reed health insurance?

If you attended at least 30 days of a semester, and did not waive the health insurance, you will continue to be covered by the student health insurance for that term.  

If you attended less than 30 days of the semester,  did not waive the health insurance, and used the health insurance, you will continue to be covered by the student health insurance. 

If you attended less than 30 days of the semester,  did not waive the health insurance, and did not use the health insurance, you will NOT continue to be covered by the student health insurance.    

The Affordable Care Act allows individuals to purchase insurance whether they have a pre-existing condition or not so you will be able to purchase an individual plan through the marketplace.

Please contact the Business Office directly to find out more.




May I access resources for the Center for Life Beyond Reed?

Beyond Reed resources for currently enrolled students, alumni, or students on a leave of absence. If you have attended at least two semesters at Reed, you will fall into the category of alumni and may access resources.


May I use the resources of Academic Support Services?

Academic Support resources are limited and are reserved for currently enrolled students.


May I use the Sports Center?

Sports Center resources are limited and are reserved for currently enrolled students or alumni.


May I participate in Gray Fund activities?

Students who have withdrawn are not eligible to take part in off-campus Gray Fund trips or events. They may attend campus-wide Gray Fund events as the guest of a current Reed student.

May I attend Renn Fayre while withdrawn from the college?

Students who have withdrawn from the College are considered members of the community outside of Reed, so they may attend Renn Fayre as the guest of an enrolled student.


May I be in student organization spaces, register an event, or signate?

Students who have withdrawn are welcome to be a guest of a current student but may not access or use student organization spaces by themselves. Only current Reed students are able to receive senate and other funds, reserve space, signate, or sign contracts on behalf of a student event.


Will I have access to computer facilities?

Please contact Computer User Services with questions regarding access to computer facilities. 
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FINANCIAL

 

What happens to any payments that I’ve already paid to the Business Office for the remainder of the semester/year?

When a student submits their completed Withdrawal form, a worksheet is prepared by the Business Office to calculate any refund or balance due.  Refunds of tuition are based on the number of days completed in the semester.  Refunds of room and board are based on the move-out date and any remaining board points.  The student body fee and the student health insurance fees are not refunded. Please inform the Business Office of to whom any refund check should be sent.  A copy of the worksheet mentioned above will be appended to the check.


How does my Withdrawal affect my eligibility for subsequent financial aid, and what happens to the financial aid I have received for the semester/year?

Withdrawing does not affect your eligibility for financial aid in the future; however, an unfinished semester may be counted as one semester of financial aid eligibility used.  If you complete less than 60% of a semester, that semester will not be counted as a semester of financial aid used.  If you complete 60% or more of a semester, that semester will be counted as a semester of financial aid used.  In either case, lifetime loan aggregate limits apply and the amounts that you retain for an unfinished semester will be counted toward this aggregate limit. The Business Office determines how much, if any, of your current financial aid must be repaid to the financial aid programs and how much financial aid you are eligible to retain.  This calculation is based on your withdrawal date, which may be different than your move-out date if you are living on campus. Please be certain to discuss with the Financial Aid Office and Business Office any money you may owe (aid to be repaid) as a result of withdrawing. You may or may not owe, depending on your individual situation. Please note that 60% of the semester is generally completed several days prior to the deadline to withdraw. This means that if you decide to withdraw after the 60% mark, but before the withdraw deadline, you may lose a semester of financial aid eligibility. Please contact the Business Office at student-accounts@reed.edu to determine what this deadline is for the semester you are considering withdrawing.


What do I do if I purchased Dewar Insurance?

Dewar Insurance is only applicable for medical leaves of absence.


What if I have a Direct Student Loan?

You will need to complete an exit interview for your Direct Student Loan available online at http://www.reed.edu/financialaid/loan_counseling.html. The six-month grace period for your Direct Student Loan begins after your last day of attendance at Reed.  During this grace period, interest accrues but no payments are due.  Repayment on your Direct Student Loan begins after your six month grace period.  You should note that you are eligible for only one grace period on your Direct Student Loan.  If you re-enroll at least half-time at a qualified post-secondary institution, your Direct Student Loan will be deferred; however, repayment will begin immediately once you are no longer enrolled as a half-time student.  Direct Student Loans borrowed for subsequent periods of enrollment will have a six-month grace period. Parent or private loans do not have a grace period. If you plan to be unavailable after you withdraw, please be sure to contact your Direct Student Loan servicer before you leave about when your loan payments will be due, and to make arrangements in advance for payment. If you do not know your servicer, the Financial Aid Office can assist you.


What if I have a Perkins Loan?

You will need to do an exit interview for your Perkins Loan through the Business Office website at http://www.reed.edu/business/counseling.html. The Business Office will notify you of the exit counseling requirement by certified mail. Your initial nine-month grace period on your Perkins Loan will begin after the date of last attendance at the College.  During this grace period no interest accrues and no payments are due.  Repayment on the loan will begin nine-months after your last date of attendance.  Please note that the Perkins Loan has different regulations than a Direct Student Loan.  See above regarding the Direct Student Loan regulations. Please also note that you will not have access to transcripts or to SOLAR until the exit counseling is complete.

 

What if I have a Reed Loan?

You will need to complete the Reed Loan "Payout Loan Note" and online "Truth in Lending" (TIL) requirements regardless of your future plans.  The Business Office will contact you via email with specific instructions immediately following receipt of your completed withdrawal form. Please note that you will not have access to transcripts until these requirements are complete.  Also, only by completing the requirements will your loan have: deferment privileges, a 9% interest rate (vs 12%) and repayment of the loan delayed until nine-months after your last date of attendance grace period.


Will I be able to continue charging purchases at the Bookstore?

No, your Bookstore account will be closed.
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RESIDENCE LIFE

 

When do I have to move out of my room and leave campus?

Students generally have three days to vacate their residence hall rooms once their Withdrawal is in effect.  In some cases, students may be able to work with the Office of the Dean of Students and Residence Life on this timeline if more time is needed to make travel arrangements. Please note that your refund for room and board is pro-rated and based on the day you move out of your room and your remaining board points.



Can I store my belongings on campus?

If you are withdrawing you are encouraged to take all of your belongings with you or to make off campus arrangements for storage.  The office of Residence Life has information on its web site about off campus storage options at http://web.reed.edu/res_life. Please note that you may give permission to a friend or family member to pick up your boxes for you, if you are unavailable to do so. Please contact Residence Life for details at 503-777-7536.



What happens to my present room contract?

When you withdraw your room and board contract terminates on the date specified by the Assistant Dean of Residence Life or designee (normally three days after your withdrawal is in effect).  If you return your room key and there is no damage to your room, you will generally not receive any additional charges.



What if I withdraw over winter break?

If you withdraw over winter break or at the beginning of the spring semester, once the residence halls open for spring semester you will have three days to pack your room and leave Reed. Students may ask for special permission from the Assistant Dean of Residence Life to return to the halls before they open to move their belongings from their room.  Students who have withdrawn are not allowed to occupy their rooms overnight without permission from Residence Life. 



Can I visit friends in the residence hall and stay overnight?

The Residence Life Guest policy allows current students in the residence halls to host a guest for up to 14 days a semester with approval from the roommate(s) if applicable.  As a guest you would need to be accompanied by your host while on campus. Please refer to your housing contract for more information.


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CAMPUS CONTACTS

 
Dean of Students Office            
student-services@reed.edu
   

    Administrative assistant to Student Services, 503/517-7396.


Residence Life               
taylorc@reed.edu
   

    Clea Taylor, director of housing, 503/517-7429.


Registrar               
registrar@reed.edu
   

    For questions regarding registration:

    Emilie Smith, enrollment services coordinator, 503/777-7296.

 

    For questions regarding transfer credit:

    Ben Bradley, recorder/transfer evaluator, 503/777-7295.


Financial Aid               
financial.aid@reed.edu
   

    For questions regarding withdrawing and your financial aid status:

    Leslie Limper, director of financial aid, 503/777-7223.

 

    For questions regarding Federal Direct loan repayment and exit interviews:

    Sarah Duncan, assistant director of financial aid, 503/788-6693.


Business Office       
student-accounts@reed.edu
   

    For questions regarding Perkins and Reed loan repayment and exit interviews:

    Sara Rosenberger, accounts receivable/loan specialist, 503/777-7504. 


Health and Counseling Center       
health-services@reed.edu
   

    Kate Smith, director of health and counseling, 503/517-7281.


International Student Services       
iss@reed.edu

    Dana Lawson, assistant dean of students for international student services, 503/517-5538.

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