Frequently Asked Questions
An emergency absence (EA) is not a leave from the College. Students are still considered to be enrolled. There are no refunds for time spent away from the College during an emergency absence. An emergency absence is appropriate for a brief absence from the College (no longer than three weeks). Students intending to take an emergency absence are encouraged to meet briefly with one of the deans in Student Services to discuss resources available to support the student. Students intending to take an emergency absence are not necessarily excused from any responsibilities for missed classes and coursework and should meet with their faculty as soon as possible to discuss the implications of taking an emergency absence in each class. Should a student need more time away from the college, they may apply for a leave of absence, or a medical leave of absence, whichever is more appropriate for their situation.
For information regarding leaves, medical leaves, and withdrawals, please click here.
Click below for more information:
- Campus Communications
- Campus Resources
- Residence Life
- Campus Contacts
- Download the form (PDF)
When is an emergency absence appropriate?
An emergency absence is appropriate for students who have had unexpected circumstances arise that necessitate a brief (three weeks or less) absence from the College. Examples of circumstances that may require such an absence would include: attending the funeral of a close family member or friend, or recovery from an accident, illness, or surgery.
Can I extend my emergency absence status if I want to?
An emergency absence is appropriate for a brief absence from the College (no longer than three weeks). Should a student need more time away from the College, they may take a leave of absence, or a medical leave of absence, whichever is more appropriate for their situation. Please note that if an EA is taken over fall or spring break, that week counts towards the three week maximum.
Are my professors notified that I am on emergency absence (EA)?
Yes, the Office of the Dean of Students sends an email to each professor listed on the student’s current schedule as well as to Financial Aid, the Registrar, the Sports Center, and (if the student lives on campus), the Office of Residence Life. This email notifies the professors and staff that the student is currently taking an emergency absence, and when the student anticipates returning. If there is not yet an anticipated date of return, the Dean of Students' Office will inform faculty of the return date as soon as it is known.
Students should be aware that the role of the Dean of Students' Office in connecting with faculty is informational only. Faculty may determine how, if at all, this information will influence academic expectations for the student. It is the responsibility of the student to be in touch with faculty (as they are able) and to discuss and agree upon a reasonable plan to address any academic issues that may arise from the student's absence.
What are my responsibilities regarding my classes?
Students should consult with each of their professors and their academic adviser for more information regarding what is required upon returning from an absence, and what the implications of such an absence are with regard to their courses. The instructor of each course will determine whether it is possible for the student to complete the course after returning to classes. Communicating with professors as much as possible is essential for creating realistic expectations regarding the student’s course work. It is our understanding that students on an emergency absence will be absent from all of their classes.
International students need to speak with the Assistant Dean of Students for International Student Services to discuss their visa program status, departure to (and return from) their home country, and other considerations.
If I’m an international student, what do I need to know about visas, immigration documents, or other matters?
If your emergency absence takes place during fall or spring break, please be aware that the break week counts towards the maximum three weeks you may take for an emergency absence.
What happens if I take an emergency absence during fall or spring break?
Will I keep my on-campus mailbox?Yes, your mailbox will remain open.
Yes, your email account will continue to be active while you are taking an emergency absence.
Will I continue to have access to my Reed email account?
Yes, students on emergency absence may use the library.
May I use the library?
Students who are on emergency absence are eligible for student employment. If you are in doubt as to your employment status, please contact the Business Office.
Am I permitted to work on campus?
Students on emergency absence do have access to the on-campus health and counseling center staff or services. However, the student’s health insurance may also cover services in the Portland area. For more information, contact the health insurance provider directly.
May I continue to use the services of the Health & Counseling Center?
No, you will continue to be covered by your Reed health insurance while taking an emergency absence. However, if you choose to extend your emergency absence into a leave of absence or medical leave of absence, if you attended at least 30 days of a semester and did not waive the health insurance, you will continue to be covered by the student health insurance for that term. For more information, please see the Frequently Asked Questions for leave of absence, or medical leave of absence, or contact the Business Office directly.
Do I lose my Reed health insurance?
What about access to Career Services resources?
A student on emergency absence can come into the center for career counseling, résumé and/or job search help. In addition, many valuable resources may be found on the career services web site: http://web.reed.edu/career/index.html, including job and internship postings and contact information for our alumni volunteers.
Yes, students are eligible to use the services offered by Academic Support, including tutoring, coaching, attending workshops, or use of the Dorothy Johansen House. Exceptions to this policy may be made on a case-by-case basis. If catching up on missed work might pose a challenge for you, you are encouraged to meet with the Academic Support staff for assistance in developing a plan to get back on track.
May I use the services of Academic Support?
Yes, students on emergency absence are eligible to use the sports center. Exceptions to this policy may be made and will be reviewed on a case-by-case basis.
May I use the Sports Center?
Students on emergency absence are eligible to take part in Gray Fund trips.
May I participate in Gray Fund activities?
May I attend Renn Fayre while I’m on emergency absence?
Yes, students on emergency absence are permitted to attend Renn Fayre while their emergency absence is in effect. Exceptions to this policy may be made and will be reviewed on a case-by-case basis.
Students on emergency absence are welcome to access or use student organization spaces. Only current Reed students, including students on emergency absence, are able to receive senate and other funds, reserve space, signate, or sign contracts on behalf of a student event.
Am I permitted to be in student organization spaces, register an event, or signate?
Students on emergency absence have access to the IRCs and associated computer resources.
Will I have access to computer facilities?
Will I be reimbursed for tuition, room and board, or other costs for the time I spend on emergency absence?Students will not be reimbursed for time away from the College during the short duration of their emergency absence. Should a student need more time away and choose to change his or her absence status to a leave of absence or a medical leave of absence, reimbursement for the remainder of the semester will be determined according to leave of absence or medical leave of absence policies. Please connect with the Business Office and/or Financial Aid directly with any questions regarding reimbursement.
An emergency absence will not affect your financial aid. However, should you need more time away from the College, taking a leave of absence or medical leave of absence may have some implications for your financial aid. Please connect with the Financial Aid office directly with any questions.
Will my emergency absence affect my financial aid?
Do I have to move out of my room and leave campus?Students on emergency absence have the option of staying in their room on campus while the residence halls are open.
Your present housing contract remains unchanged while you are on emergency absence.
What happens to my present room contract?
Students who need different housing accommodations for a temporary period of time on campus may request use of an “emergency room”. Examples of appropriate uses of the “emergency room” include: Students who have been injured and are now using crutches or a wheelchair, and are therefore having difficulties accessing their official residence hall room, or students who feel extremely uncomfortable in their current housing situation and need a temporary place to reside while the current issues are resolved. Should a student need a more permanent change of residence due to a change of circumstance, requests may be placed with the Office of Residence Life and will be reviewed on a case-by-case basis.
What if I need different accommodations on campus?
Joanna Carter-O'Connell, administrative assistant to Student Services, 503/517-7396.
Jen Clesceri, associate to the VP & dean of students, 503/777-7521.
Clea Taylor, director of housing, 503/517-7429.
For questions regarding return from, or extension of leave, and registration:
Emilie Smith, associate registrar, 503/777-7296.
For questions regarding transfer credit:
Ben Bradley, recorder/transfer evaluator, 503/777-7295.
For questions regarding your leave and your financial aid status:
Leslie Limper, director of financial aid, 503/777-7223.
For questions regarding Federal Direct loan repayment and exit interviews:
Sarah Duncan, assistant director of financial aid, 503/788-6693.
For questions regarding Perkins and Reed loan repayment and exit interviews:
Sara Rosenberger, accounts receivable/loan specialist, 503/777-7504.
Health and Counseling Center
Kate Smith, director of health and counseling, 503/517-7462.
International Student Services
Dana Lawson, assistant dean of students for international student services, 503/517-5538.