Residence Life at Reed

Division of Student Services

Returning Student Housing & Room Registration for 2017-18 

Dates for Room Registration 2018-19 to be set Fall 2017

Please note that there have been significant changes to the Room Registration (formerly Housing Lottery) process since last academic year.

Room Registration Overview

Returning students select housing for the following academic year through the room registration process. Each student who completes sign-up for the Room Registration process will receive a room selection time slot once the room registration sign-up period has closed. Students then log in to the Housing Portal to select a room during their time slot.

The Housing Portal can be accessed from anywhere with an internet connection, even off campus. Students who will not have access to the internet during their time slot should contact the Office of Residence Life for assistance.

How It Works

  • Students complete sign-up for Room Registration by March 19.
  • Each student is assigned a room selection time slot.
  • Students log in to the Housing Portal to select a room during their time slot.
  • Each time slot is comprised of 25–35 people (depending on how many students participate in room registration).
  • There are three room selection time slots scheduled per day: 9 a.m., noon, and 3 p.m.

Students who do not select a room during their time slot will continue to be able to log in to the Housing Portal and participate in room selection for the remainder of the process, but should be aware that room options will become more limited as more students log in to select rooms.

Read our Room Registration FAQ
Feb 17: Room registration opens. Theme, living option, and language housing applications are available through the Housing Portal
Feb 26: Deadline to apply for themes, living options, and language housing
Mar 19: Deadline to submit applications through the Housing Portal
Mar 24: Room selection time slots available
Mar 28–April 7: Room selection process (includes theme & language applicants)
May 1: Last day to cancel your housing contract

Accessing the Housing Portal

Signing up for Room Registration 

  • Sign in to the Housing Portal
  • Select the "application" link from the upper lefthand menu
  • Select the 2017-18 academic year
  • Complete and submit an application; students will receive a confirmation email when the process is complete

Note that the theme, living option, and language house application process, as well as the priority housing application process and requesting a disability-related housing accommodation have earlier deadlines.

Viewing Room Selection time slots 

  • Sign in to the Housing Portal
  • Select the "application" link from the upper lefthand menu
  • Select the housing application for the 2017–18 academic year
  • Students will be redirected to the "Room Manager" page, where their assigned date and time slot to select a room will be displayed

Viewing your profiles

  • Profiles are what allow students to see any rooms for which they are eligible that are not designated as general rooms (senior, sophomore, theme, language, living options)
  • Students who have been accepted to a language house, living option, or theme(s) will see a profile for the communities for which they have been accepted on the “Room Manager” page
  • Students who will be sophomores or seniors next academic year will see either a sophomore or senior profile on the “Room Manager” page
  • If you believe you should have a profile assigned to you but you do not see it, please email Residence Life ASAP

Selecting a room during your time slot

  • Click the "select a room" option on the "Room Manager" page in the Housing Portal
  • On the following page, click on a building and select from the available rooms. Each building's page displays floor plans in addition to the list of available rooms. Floor plans can also be viewed on our website.
  • Once a room is selected, students will be asked to sign the 2017–18 housing contract and select a board plan. Students are encouraged to review the 2017–18 housing contract and dining information before the room selection process begins. 2017-18 versions will be available March 27. 
  • After a board plan is selected and housing contract signed, students will be emailed a copy of their contract to confirm their room assignment

Residence life staff members will be in the office at the start of each time slot, so students should contact us as soon as possible if they experience any technical difficulties or have questions.

Roommate Information

  • Students who have selected a roommate should note that whoever has the earlier time slot will need to assign their roommate to the other half of their chosen room. Then the second roommate must log in to sign their housing contract and select a board plan. This step must be completed for the second roommate to confirm their assignment.
  • Students who are unable to secure a double room with their preferred roommate and wish to select a single room will need to cancel their roommate relationship. In order to do that, students must select the 'Roommate Requests' page in their application. Under the 'Accepted Roommates' section they will need to click 'delete' to sever the roommate pairing,then return to the 'Room Manager' page to continue selecting a single room.
  • Students looking at a single space in a double room/apartment may see who the other occupant is (if any) by clicking on the magnifying glass to the right of the space when in the “rooms” section
  • Important note for seniors: Students who are trying to select a double apartment that is reserved for seniors will only be able to live there with another senior. Senior students who are signed up with a non-senior roommate  will need to select a non-senior double or cancel their roommate relationship in order to select a senior apartment.

Chances of Securing a Room & Waitlist Information

The demand for on-campus housing exceeds the number of beds available for returning students in Room Registration and a number of students will not be able to select a room.

After all available rooms have been selected, the waitlist will open and Residence Life will notify students via email. This email will instruct students to log back into the Housing Portal and sign up for the waitlist. Students will not be able to access the waitlist until they are notified that sign up is open. Students are encouraged to be flexible about their building preferences in order to increase their chances of being offered housing. For example, if a student says they will only live in the most popular residence halls on campus, it may be less likely they are offered a room.

The waitlist is organized by room selection time slot, not based on when students submit their waitlist application. However, students must sign up for the waitlist to be added to it. Time slots alone do not guarantee students a spot on the waitlist. Students may NOT be on the waitlist if they have already selected a room. Students who have a room but would like to be on the waitlist in hopes of getting placed elsewhere must first cancel their housing contract. Students may cancel their housing contract by logging into the Housing Portal and selecting the "cancel application" option.

Residence Life will begin offering rooms to people as they become available, taking time slots and preferences into account.

If a student is offered a room that is within their first three preferences and they do not accept it or do not respond within the specified timeline, their name will be removed from the waitlist.

If a student knows someone who is canceling their housing contract they cannot "lay claim" to that room. Their room will be offered to the next person on the waitlist.

Rooms become available on a gradual basis as some students cancel their housing contracts by the May 1 deadline. After that, other beds become available as the number of students attending Reed in fall semester fluctuates. Students on the waitlist who have not been offered a room before the end of spring semester are encouraged to contact Residence Life before departing for the summer to inquire about the likelihood of being offered housing.

Connect With Us

Contact Us

res.life@reed.edu
503/777-7536
Fax: 503/517-7691
Office: 28 West,
5436 SE 28th Ave.