Public Affairs

Photography & Videography Protocol

All students and employees are advised that Reed College officials and others hired by the college take photographs and shoot videos throughout the year. These may include images (as well as audio and video recordings of voices) of members of the student body, faculty, and staff.

The college reserves the right to use these materials for publicity, promotional, and marketing purposes—both during a student’s or employee’s time with Reed College and after the student graduates or the employee leaves. The college also reserves the right to take photographs of campus facilities and scenes, events, faculty, staff, and students for promotional purposes in any areas of campus or at any Reed College–sponsored event off campus where subjects do not have a normal and reasonable expectation of privacy. All such photographs and videos are the property of Reed College and may be used for Reed College promotional purposes (e.g. electronic and printed publications, websites, classroom use, event ads, etc.) without further permission of the subjects.

When you enter an area where photography, audio, and video recording may occur, you consent to such recording media and its release, publication, exhibition, or reproduction for promotional purposes.

Reed strives to have an honorable approach to obtaining and using photography in our communications.

We aim to reflect the diversity of the Reed community. We strive to present scenes that inform the viewer about life at Reed. While we cannot claim to depict every aspect of Reed, we aim to show a range of interests, academic fields, and activities.

As a general practice, there is no attempt to collect individual photo release forms from students and employees. Instead, we assume that you will welcome involvement in these activities. You hereby acknowledge this policy and consent to Reed College’s use of your image in the ways described herein.

We ask that our photographers and videographers make themselves visible and, when possible, verbally obtain consent when photographing on campus and that they inform subjects that photos will be used for publicity and marketing. It is expected that any individual not comfortable will excuse themselves from photo or video area or inform the Reed College photographer that they do not wish to be included.

When photographing in classrooms or Reed educational events not open to the public, we contact the instructor in advance, ask for their permission, and ask that they inform the class of our presence. In addition, during the class, we ask that those who wish to not be photographed either inform us at the time or later email the director of design.

We take reasonable steps to remove photos from the collection of those people who let us know they do not wish to be photographed.

We are not able to track, identify, and document each photograph that is taken and filed.

If we take photos or film in an area that has a reasonable expectation of privacy, we will seek your written consent when possible.

Using a consent form or release

In cases where photos or video are taken when there is a reasonable expectation of privacy, we will make a reasonable effort to contact every person in the photo and obtain a signed release form allowing Reed to use the photo for marketing purposes. Below is a template consent form / release:

CONSENT FORM / RELEASE

I, (print name)_____________________________________, on (date) _______________, hereby grant permission to Reed College representatives to photograph, film/videotape me and record my voice, and to use those photographs, film/videotape and recordings, and my name, voice, likeness, image and information about me in printed or electronic publications, websites or other communications for purposes of marketing Reed College.

CHILDREN (under 18) I, (print name)_________________________________________, parent or official guardian of (child’s name)________________________________hereby grant permission to Reed College representatives on (date)________________, to photograph, film/videotape my child and record my child’s voice, and to use those photographs, film/videotape and recordings, and my child’s name, voice, likeness, image and information in printed or electronic publications, websites or other communications for purposes of marketing Reed College.