Public Affairs Office
Copy Submission & Formatting
In addition to working with you on copy, we will help create your finished publication. In most cases (for external publications), the publications staff will see the job through design and layout so that your finished publication will look good, be produced for the best possible price, and fit into the family of Reed's publications.
When you submit copy, either for editing or for layout, you can send us Macintosh electronic files as a BlitzMail attachment. If that's not possible, you can give us material on disk or on hard copy if only editing is needed.
We'll be able to work faster and more efficiently with your copy if the file is in Word and unformatted. When we place your copy into a page layout program such as PageMaker, we need to strip out features such as point sizes, font styles, underlinings, and emphases such as bold and italics that you've used to make your document look "perfect." (We keep italics used for titles.) We also have to undo the tabs, spaces, and margin settings you use for aligning text and separating paragraphs, which becomes very time-consuming for everyone. Please don't spend the time to do this formatting in Word: we will meet with you to discuss how to we can achieve the desired finished look of your piece.
Send your file, if you can, in 12-point Palatino, which is most legible on screen, no matter what font the finished product will be in.
Whether we lay out pages for you or not, your copy should have no double spaces at all (and no other multiple spaces). If you are accustomed to typing double spaces between sentences or after colons or semicolons, do so; you may then remove them globally in Word with the "replace" command (replace space-space with space).
Please always run a spell checker before you submit copy. This will not catch all mistakes, but it will help us work more quickly through our editing process.
