Reed College Orientation 2014

Getting Started at Reed

Orientation Central

You’ve heard about the workload at Reed . . . it starts now! There are lots of forms to fill out and things to do to prepare for New Reedie Orientation. Please read this page carefully and complete required forms and other tasks on time so that your introduction to life at Reed will be as smooth as possible.

Using IRIS

In mid-May you will receive a personalized letter with an activation code and detailed instructions on how to create your Reed computer account via our secure portal, IRIS. You can access a wealth of information via IRIS, including required forms, your Reed email, your class schedule, and more.

If you did not receive a letter with an activation code, please email the Orientation staff or call 503/777-7530 as soon as possible.

Your Reed Email

Your Reed email is the primary way the college will communicate with you. You will receive important information via email about everything from registration and housing information to student employment opportunities to Gray Fund lottery activities and semester surprises. It is vitally important that you have ready access to your Reed email starting this summer and for your entire time at the college. Don’t miss important notifications!

When you set up your account in IRIS, you can choose where your Reed email will be delivered: into your Reed email inbox or to a designated forwarding address, such as Gmail or Yahoo. You can change your delivery option at any time.

Forms and Information

The list of forms and other information that you need to submit to become a Reedie may look intimidating, but it’s not as bad as it seems. Most forms can be filled out online. Once the forms are complete, you can be sure that your arrival on campus will be smooth and you can spend the rest of your summer ruminating on the Iliad and Gilgamesh.

The online forms can be found on the IRIS portal. There’s a checklist there, too, to help you keep track of which ones you’ve completed.

It is VERY IMPORTANT that you read this page carefully, follow the instructions, and complete all necessary forms. Many of the forms and tasks are TIME SENSITIVE, so jump right in and get started!

General Forms and Information

Address Update
• Required for all students
• Due date: June 15
On this form, you will be asked to provide your mailing address, emergency contact information, and missing person contact information.

Emergency Alert Sign Up
• Optional, but strongly encouraged
• Always available through your IRIS account
In the event of an emergency, you will receive announcements and instructions by phone, via text message, or through your email. For more information, visit computer information services’ Emergency Alert Service page.

ID Photograph Submission
• Optional, but strongly encouraged
• Due date: June 15
Orientation check-in will be smoother if you submit an electronic photo for use on your Reed ID, and more. Please choose a recognizable, high-quality photo.

T-shirt Size Form
• Required
• Due date: June 15
Please let us know what size Orientation T-shirt to order for you!

Residence Life Forms and Information

Residence Life Student Housing Preference Form and Contract
• Required for students who want to live on campus
• Due date: June 15
• Complete electronically by clicking on the heading above. Use this link to indicate room and roommate preferences and to sign your contract. For more information about living on campus, visit the residence life on-campus housing page.

For meal plan policies, information, and options, download the Dining at Reed PDF.

GradGuard Renters’ Insurance Sign-up
• Optional
• Due date: ongoing
This third-party service provides renters’ insurance that will reimburse you for theft of or damage to possessions in your room while living on Reed’s campus.

Business Office Forms and Information

Online access to your student account is available through Banner Self-Service at  Students need their Reed ID number and a PIN to access Self-Service.  Students who have applied for Financial Aid have already received a PIN, all others will receive a PIN in an email from the Business Office after setting up their Reed email.

Billing Information and Release Form
• Required
• Due date: June 15
We hope that you and your parents or guardians will discuss strategies for sharing financial information before you come to Reed. As part of that discussion, you need to choose where bills will be mailed and to whom access to your financial records will be granted. A new Billing Information and Release Form must be completed online each year so we know to whom your bills should be sent. You must complete this authorization in order for the business office to release detailed information about your college account to your parents, other family members, trustees, or banks. We will not release account specifics over the phone or in writing to anyone who is not authorized by you to receive such information.
For current information on tuition and fees, see the tuition and fees web page.
For information on the billing schedule, payment options, refunds, and more, visit the costs and payment web page.

Health Insurance Waiver Form
• Required if you are opting out of Reed’s health plan
• Due date: By the first day of classes each academic year
You will automatically be enrolled in the appropriate domestic or international student health insurance plan each semester. If you have your own comparable heath coverage and do not want to join the Reed plan, you must complete the insurance waiver form. Once the waiver has been completed, the charge for the college’s plan will be subtracted from your account.

If you are under 18, you must complete a paper version of this form (click on the PDF link above to download). Send it by mail to Reed College Business Office, 3203 SE Woodstock Blvd, Portland, OR 97202-8199, or fax it to 503/788-6687. If you are 18 or older, you may fill out and submit this form online.

For information about student health insurance and international student health insurance, visit the Business Office  student health insurance web page.

Tuition Management Systems Enrollment
• Optional
• Due date: ongoing
Use this site ONLY if you would like to set up a monthly payment plan for your tuition. Under Payment Plans/Enroll in a New Payment Plan, select the Academic Year 2014-15, select Reed College from the drop down next to "This payment plan applies toward", and then click on Enroll to go through the process of setting up a payment plan or you can call TMS at 888/572-8985. 

You can also use this site if you would like to pay your Reed business office accounts online with a credit card or with a direct deduction from your checking or savings account. Scroll down the page and under Make a Payment, select "This payment applies toward Reed College," then click on Make a One-Time Payment. Follow the instructions from there. There is a 2.99 percent charge to pay with a credit card, and no fee for a direct deduction. 

Academic and Student Services Forms and Information

Student Academic Information Release Form
• Required
• Due date: June 15
On this form, you will indicate whether your parents or guardians may access your grades independently or if they will need to ask you for grade information. Because grade reports are not automatically provided to you, and because you may choose not to focus on letter grades, you may not know your exact grades. Before you come to Reed, you and your family should discuss strategies for sharing information about your academic progress.

Academic Questionnaire
• Required
• Due date: June 15
The college will assign you a faculty adviser based on your academic needs and interests. The academic questionnaire will help us match your interests with those of a faculty member.

Letter of Introduction to Your Academic Adviser
• Required
• Due date: June 15
We ask that you write your adviser a letter before you arrive, telling him or her about yourself and your academic goals. Instructions and advice for writing your letter are included on the form.

German Placement Exam
• Optional
• Due date: August 10

If you plan on taking German at Reed, use this opportunity to take the placement test over the summer. Doing so will give you more time to adjust to your new home and participate in New Reedie Orientation. For more information and to access the test, click here.

Notification of Documented Disability
• Required if you plan to seek accommodations
• Date due: July 15
If you have a physical, psychological, attentional, or learning disability (defined by law as an impairment that substantially limits a major life activity) please complete the disability disclosure form. This information is optional and confidential. A representative from the disability support office may contact you directly to talk more about your specific needs for services or accommodations. You may contact Theresa Lowrie, the director of disabilities support services, by phone (503/517-7921) or email to discuss your situation and accessibility at Reed.

Student Activities Questionnaire
• Optional
• Date due: July 15
This form will help us connect you to some exciting campus programs. If you don't see something you're interested in, check with student activities. We probably have it on campus.

Health & Counseling Center Forms and Information

Reed’s health and counseling center provides primary care medical and counseling services for students. Please join us for our open house during orientation week for an opportunity to meet, learn about our services, and to get your health care at Reed off to a good start!

We need to receive certain information from you in order to provide appropriate health care when necessary and to comply with state law and regulations. Reed is launching a new health record system, which includes a student health record portal. All of your health forms are available within the Student Health Portal.

For the hard copy forms: forms may be returned by mail in the provided confidential envelope, by fax (503/777-7209), by scanning and emailing, or in person (Reed College, Health & Counseling, 3203 SE Woodstock Blvd, Portland OR, 97202). Please keep a copy of these forms for your records.

Documents you must complete by July 15:

Provider Health Assessment Form

Physical examination must be completed by a licensed medical provider (physician, physician assistant, or nurse practitioner) who is a not a family member. The examination must have been performed within twelve months of your arrival at Reed. Please print out this form, have it completed by your health care provider, and return to Reed by July 15.

Immunization Forms

New Student Immunization Forms can be completed in the student health portal. Or, if exemption requested, completed by hand, signed by your medical provider and returned to the HCC.

  • Immunization Form (worksheet)
    You can print this worksheet and bring to your medical provider for immunization dates and compliance history. Then utilizing this worksheet, enter your immunization history into the student health portal.
  • Measles/MMR Exemption Form
    Only required if you are requesting an exemption to the measles/MMR requirement. Complete this form and have it signed by your medical provider.
  • Tuberculosis (TB)
    • Please complete the Tuberculosis (TB) Screening Questionnaire
      If you answer “yes” to any of the screening questions, you need to consult with a medical provider to review your exposure risks and the possible need for a TB test. Some international students and travelers from high risk countries (see Screening Questionnaire) are more likely to require testing.
    • Tuberculosis (TB) Test Verification
      Only needed if you require a TB test based on the Screening Questionnaire and medical provider consultation as noted above. Please print this document and bring it, along with the Screening Questionnaire, to your medical provider.
Health History Form

Complete the form on-line via the Student Health Portal.

Odyssey Registration and Forms

If you are interested in participating in an Odyssey trip, you can register and submit any required forms online. Participation in an Odyssey is optional. Trip costs vary; for more information, see the link under each individual trip listing. Most trips fill to capacity so the sooner you register, the better.

International Orientation Odyssey Registration
Due date: June 15
For more information

Outdoor Odysseys Application
Due date: June 15
For more information

SEEDS Community Service Odyssey Application
Due date: June 15
For more information

Peer Mentor Program and Odyssey Application
Due date: August 1
For more information

In addition to the application and registration, Odyssey programs require some additional forms depending on which trip you choose. Be sure to submit any of the forms below that your chosen odyssey requires.

Waiver and Release for All Odysseys
Due date: June 15
This form is required for all Odysseys.

Outdoor Odysseys Acknowledgement of Risk
Due date: June 15
This forms is required only for outdoor Odyssey registration.

Odyssey Personal Medical Information Form
Due date: June 15
This form is required for all Odysseys.

Study on Your Own

Get familiar with academic expectations
While you won't be able to register for classes until after you meet with your academic adviser, it's important that you start thinking about the classes you might want to take before you arrive. Visit Academic Support to get information on course schedules, classes without prerequisites, and college-wide credit requirements. We don't expect you to be sure about your major, but you should take a look at the required courses for different departments. Come to Orientation with a draft of a possible fall schedule so that you'll be prepared for your first meeting with your academic adviser.

We have a couple of other assignments for you this summer in addition to reading the Iliad and Gilgamesh.

Think About It Program
• Required
• Complete by: August 1

At colleges and universities across the country, sexual and relationship violence impact the lives of far too many students. While Reed is generally considered a very safe campus, we are not immune. We believe that a Reed student body that is educated about consent and respectful relationships can help to build and maintain a safer and healthier community.

Alcohol and other drugs are part of many students’ experiences during college.  The choice to use alcohol and drugs can have negative impacts on both your academics and your life.  This program also shares information about making mature decisions when it comes to substance use.

You will receive an email in early July with instructions about how to complete this online training program.  Please come to Orientation prepared to discuss the training.

Living with the Honor Principle
The Honor Principle is one of the things that makes Reed truly unique. By entering Reed, you agree to live and work under the Honor Principle. Read this booklet to learn more about this important aspect of our community. You can also find more information at the Honor Principle website.

Understand the AOD Policy
Before you arrive for Orientation, read the college's Alcohol and Other Drug Policy. This information is important for you to understand as you make decisions about substance use during your time at Reed.

CIRP Freshman Survey

Over the summer, you will receive an email request with a personalized link to the CIRP survey. Please complete it by August 20. Reed participates annually in this endeavor—a national survey of incoming first-year college students—which helps the college understand incoming student expectations, academic preparedness, student demographic characteristics, and issues surrounding college financing. Your responses to the CIRP survey are confidential.

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