Human Resources

Holidays, administrative leave, and summer administrative leave

Eligibility

All regular (non temporary) employees who work at least half-time (.5 FTE) are eligible.  On-call employees, temporary employees and student employees are ineligible.

Employees on an unpaid leave of absence, including workers' compensation, do not receive holiday pay or administrative leave.  

Custodial staff should refer to their union contract for information about holidays.

Holidays and administrative leave days

The college regularly observes seven holidays and additional administrative leave days, typically the day after Thanksgiving, Christmas Eve and New Year's Eve. Employees who are not scheduled to work during an administrative leave day will not be paid for that day. Administrative leave days may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken.

holiday
admin leave day
New Year's Day January 1, 2018
Martin Luther King Jr. Day January 15, 2018
Memorial Day May 28, 2018
Independence Day July 4, 2018
Labor Day September 3, 2018
Thanksgiving November 23, 2017 November 24, 2017
Christmas Day December 25, 2017

Administrative leave on Friday afternoons during the summer

At its sole discretion, each year the college will determine the administrative leave schedule for summer Fridays.  If approved by the president, the college will close at noon on certain Friday afternoons.  These dates typically start the week after Reunions and end the week before Orientation. Depending on work assignments, not all employees will be able to take advantage of this time off.

Eligible employees who are scheduled to work these days may leave work early and receive pay for the entire day.  Employees who take a sick day or vacation day on a Friday when the college closes early will be charged for a full day of sick time or vacation.

This time off during the summer is considered administrative leave and may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken.  Employees who are not scheduled to work during an administrative leave day will not be paid for the time.  

Currently, the college plans to close at noon on the following Fridays:

June 16, 2017
June 23, 2017
June 30, 2017
July 7, 2017
July 14, 2017
July 21, 2017
July 28, 2017
August 4, 2017
August 11, 2017

Holiday pay

Non-exempt employees who work on an observed holiday receive holiday pay at their regular hourly rate. Holidays and administrative leave days may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken.

Non-exempt (hourly) employees who are required to work on an observed holiday receive regular pay plus pay for the holiday (double time) in lieu of time off. Non-exempt (hourly) employees scheduled to work overtime on a holiday will receive one-and-a-half times their regular pay for overtime hours, plus pay for the holiday (double time-and-a-half).

Exempt employees receive their regular pay on observed holidays.

Part-time employees are eligible for holiday pay if the employee is regularly scheduled to work on the holiday or the day that the holiday is observed. The employee is paid for the hours regularly worked on that day.

If an employee is scheduled to work on a holiday or on the day the holiday is observed and takes the day off, the employee must use vacation leave and will be paid vacation pay only.

If an employee is scheduled to work on a holiday or on the day the holiday is observed and takes a sick day, the employee must use sick leave and will be paid sick pay only.

Scenario 1

An employee works Friday – Monday, 10 hours per day. Sunday is the holiday. Reed College observes the holiday on Monday. This employee is paid for three days of regular pay (Friday, Saturday & Monday) and one day of double pay (regular pay plus holiday pay) on the holiday.

Scenario 2

An employee works Saturday and Sunday, 12 hours per day. The holiday is Saturday. The holiday is observed on a Friday, a day the employee is not scheduled to work. This employee is paid one day of double pay (Saturday) and one day of regular pay (Sunday).

Timecards

Exempt employees do not record holiday or administrative leave days on their time cards. Non-exempt (hourly) employees must mark hours as holiday or administrative leave, including summer administrative leave. Hours paid as holiday or administrative leave, but not worked, do not count towards overtime that week.

For custodial staff, the start of a work shift determines pay status for purposes of holiday pay.