Human Resources

Supervisor Policies and Procedures Manual

VII. Corrective action

G. The discussion

Employees are allowed to have a co-worker of their choice present during any discussion that may reasonably lead to or is for the purpose of corrective action.  However, the college is not required to offer a witness; the employee must specifically request one.  The co-worker may participate in the discussion but may not be unduly disruptive. 

There are three purposes for the corrective action discussion:

  • to ensure the employee understands what has led to the decision to take corrective action;
  • to ensure the employee understands what action is being taken and its impact, for example, a written record in the personnel file, no pay for several days;
  • to ensure the employee understands what he/she needs to do better, differently, less of in order to be successful in the job.

It is not necessary for the employee to agree but it is important for the employee to understand.  At the same time, it is important for the supervisor to listen for any new information that might have an impact on the decision made.  If that is the case, the supervisor should suspend the discussion, consider the new information, and meet again with the employee within a short time, usually within 24 hours, to either continue the corrective action discussion or to modify it in some way.

last revised: 2/23/2012

last reviewed: 2/23/2012

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