Human Resources

Student Services

Administrative Assistant to Student Services

Reed College is one of the country’s leading private liberal arts colleges and provides one of the nation’s most intellectually rigorous undergraduate experiences, with a highly structured academic program balancing broad distribution requirements and in-depth study in a chosen academic discipline. Reed is highly selective and values intellectual achievement and has a strong tradition of alumni/ae involvement and support. We are seeking an Administrative Assistant to Student Services to join our team.

Position Summary

The Administrative Assistant to Student Services is responsible for fielding inquiries from multiple community constituencies and directing individuals to appropriate resources both within and external to the Student Services division. 

This is a full-time (1.0 FTE) non-exempt position.  Reed College offers a benefits package that is unparalleled.  Benefits include comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution, retiree medical plan, college tuition assistance for employees’ children, paid holidays, paid vacation and many other campus amenities, such as membership to the campus fitness center for employee and spouse and discounted TriMet bus passes.

Essential Functions

  • Field inquires from multiple community constituencies, direct individuals to appropriate resources.
  • Initiate response plans to communications of concern.
  • Process students’ requests for absences and withdrawals.
  • Staff the main Student Services’ office reception.
  • Implement general office procedure and record maintenance
  • Prepare students’ record requests.
  • Coordinate various division and campus wide events.
  • Assist with budgetary tasks

Qualifications Required

  • 2 years of vocations training in office management, secretarial or related field.
  • 5 years of progressively responsible administrative assistant experience.
  • Or any combination of experience and education, which provides the applicant with the desired skills, knowledge and ability required to perform the job.

Knowledge, Skills and Abilities Required

  • Candidates must demonstrate a professional commitment to issues relating to diversity.
  • Being able to maintain confidentiality and respect for sensitive material, in a high-interruption environment, is of extreme importance in this role.
  • Excellent planning, organizational, problem-solving, and decision-making skills to manage administrative office functions in a timely manner while maintaining accuracy and attention to detail
  • Ability to establish and maintain extensive recordkeeping systems
  • Ability to communicate effectively
  • Ability to establish and maintain effective working relationships with students, students’ family, faculty, staff, and partners outside of the campus community
  • Ability to apply knowledge of College policies and procedures and to explain them in detail
  • Ability to work independently to carry out responsibilities

TO APPLY:  Please submit a cover letter discussing your qualifications and interests, along with your resume, a completed Reed Application for Employment form (original or scanned), via email:

Reed College
Attn:  Human Resources
3203 S.E. Woodstock Blvd.
Portland, Oregon 97202
Fax:  503-777-7775

Applications will be considered as they are submitted.  Priority will be given to those who apply before July 8, 2013, however, applications will continue to be accepted until the position is filled.

Reed College is an Equal Opportunity Employer, Reed values diversity and encourages applications from underrepresented groups.

Classification: Administrative Assistant
Grade: NE-5       
Salary/Rate of Pay:  $16.59

Deadline: open until filled