Human Resources

Staff Policies and Procedures Manual

VIII. Time Off/Leaves of Absence

B. Vacation

Reed College reserves the right to change, terminate or otherwise modify any or all provisions of the following benefits at any time and for any reason.

Eligibility: 

All regular full-time and regular part-time employees.  This policy does not apply to participants in collective bargaining agreements.

The program:

Eligible employees accrue vacation hours each pay period, in accordance with FTE designation

New employees accrue vacation from date of hire and are eligible to use those hours as soon as they are accrued.

Employees accrue vacation in accordance with FTE designation. Full-time employees working 37.5 hours a week will accrue 6.87 hours per pay period (22 days per year), regardless of how many hours worked in that pay period. Employees who work a regular work schedule of 40 hours a week will accrue vacation at the rate of 7.33 hours per pay period for 22 days per year. Full time employees may carry a maximum vacation accrual of 44 days. Part time employees will accrue vacation on a pro-rated basis. For example, employees who are .5 FTE will accrue vacation at the rate of 11 days per year and may carry a maximum vacation accrual of 22 days.

An employee on unpaid leave, including time loss under worker's compensation, does not accrue vacation time.

Vacations are scheduled by the department supervisor based on employee requests in coordination with the workload requirements of each particular department.  When an employee is considering time off for vacation or personal reasons, it is expected that he/she will provide as much advance notice, preferably two weeks or more, to his/her supervisor so that adequate coverage can be arranged. Employees are also encouraged to take vacation during periods that are less busy in their offices or departments.  The vacation date requests preferred by the employee will be considered whenever practical.  Supervisors will be reasonable in allowing the use of vacation and may not unreasonably deny vacation requests. A supervisor has the right to deny a vacation request if he/she believes taking vacation at that time is not in the best interest of Reed College.

If an employee becomes ill or otherwise qualifies for sick leave for three or more days while on a scheduled vacation, the employee may request to have the vacation hours converted to sick leave hours.  In this case, the employee must provide written confirmation from a health care provider.

When an employee separates from employment, the employee is paid for vacation accrued but not yet taken up to a maximum of 22 days.

 

 

 

last revised: 3/15/2013

last reviewed: 3/15/2013

Back to site map

Go to complete printable manual