Human Resources
Staff Policies and Procedures Manual
VIII. Time Off/Leaves of Absence
E. Sick leave
Eligibility:
All regular full-time and regular part-time employees. This policy does not apply to collective bargaining agreements.
The program:
Paid sick leave is provided for employees to use during an employee's illness and for medical and dental appointments. Paid sick leave is also provided for employees to use for the illness/appointments of a dependent child, spouse or domestic partner, or anyone for whom the employee is the primary care provider, as well as other family medical leave qualifiers.
Full-time employees earn one day of sick leave for each month of employment (sick leave earned will be stated in hours); sick leave accrual is pro-rated for part-time employees. Full time employees who work alternative schedules, such as 4 10-hour days, accrue only the equivalent hours of sick leave they would receive on a 5-day schedule.
Accrual begins with regular employment and sick leave may be used after the initial three-month waiting period. An employee on unpaid leave, including time loss under worker's compensation, does not accrue sick time.
An employee can accumulate up to six months (130 working days, 975 hours for 37.5 workweeks or 1040 hours for 40 hour workweeks) of sick leave. After accruing the maximum amount of sick leave, accrual will cease until the employee uses sick leave, then accrual will resume until the maximum is reached.
If an employee is absent due to illness for more than three consecutive working days, a supervisor may request that the employee provide a written statement as to the necessity for absence, signed by the employee's attending health care provider. In addition, if an eligible employee is absent on sick leave for more than three consecutive working days for reasons that qualify, the employee will be placed on family medical leave.
Accrued sick leave is forfeited upon separation.
last revised: 3/15/2013
last reviewed: 3/15/2013