Human Resources

Onboarding Phase

Onboarding is an ongoing process of building engagement. It begins when the applicant first comes into contact with Reed and continues until the employee becomes established within the Reed community. Onboarding is very important because it sets the foundation for your new employee’s achievement and success.

Research shows that effective onboarding increases job performance, employee satisfaction and retention. Onboarding helps our new hires adjust to the social and cultural aspects of their new role so they can quickly become productive, contributing members of our community.

Successful onboarding will maximize your new employees understanding of their role, boost their confidence and help them become an active and welcome participant at Reed.

Onboarding your new employee should last one year. During your new employee’s first week, make it a priority to meet with them to discuss their onboarding plan.

Before your new employee arrives

  • Email your internal staff and other Reed colleagues announcing your new employee’s arrival
  • Remind your staff to set Google calendar permissions and add your new employee to recurring meetings
  • Tell the Reed community your exciting news via email through an 'At Reed Announcement'
  • Prepare for your one-on-one meeting with your new employee.
  • Schedule each member of your search team to take your new employee to lunch every day for their first week
  • Develop a ‘training’ plan with clear expectations and goals for your new employee to meet by 90 days and then at 6 months.

Your new employee’s first week

  • Provide a tour of the working environment
  • Have lunch at Commons with your new employee and/or their coworkers
  • Introduce your new employee to colleagues inside and outside your department
  • Discuss confidentiality and confidential information within your department, review and sign confidentiality form and return to Pharoah Bolding in HR
  • Provide an overview of the department
  • Discuss our internal payroll process—how to request time off, complete time sheets, etc.
  • Discuss how often you'll meet one-on-one and schedule these on your calendar. Most staff meet with their supervisor weekly or every other week
  • Decide which team and departmental meetings the new employee will attend
  • Discuss performance reviews and compensation

Set up the following access and trainings if needed