Dean of the Faculty

Faculty Handbook

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Animal policy

Passed by the Student Senate April 28, 2014 and accepted by the Faculty May 16, 2014

I. Introduction

All members of the Reed College community are responsible for the conduct and condition of the companion animal(s) they own. All members of the Reed College community and all visitors to the campus are bound by this policy and the applicable Multnomah County Code (Chapter 13: Animal Services).

The purpose of this policy is to provide a set of reasonable guidelines for acceptable behavior of any animal that visits the Reed College campus and to outline repercussions that may follow any deviations from these guidelines. It is also intended to serve as a clarification of the obligations of pet owners to the Reed community and the animals they are responsible for.

This policy pertains to the internal governance of the Reed College community and to the governance of non-human animals on Reed property. Its provisions shall be considered binding for all community members, including staff, faculty, and students of the College, as well as visitors to campus. It shall not be construed to abridge or supersede any rights or responsibilities put forth in any local, state, or federal laws, including but not limited to the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, or the Fair Housing Act. Further, this policy shall annul and supersede any other animal policies currently in existence at Reed College, with the exception of any applicable Reed College Housing Contract, with which the provisions of this policy are intended to remain consistent. Finally, this policy is not intended to govern the use of animals in research or teaching.

II. Definitions

a. Handler: A handler is a person that assumes responsibility for an animal. This includes but is not limited to a pet-sitter or dog walker.

b. Owner: The person ultimately responsible for the licensing, behavior, actions, medical care, shelter, and general health of their animal.

c. Service Animal: Any guide animal, signal animal or other animal individually trained to do work or perform tasks for the benefit of an individual with a disability, including, but not limited to, guiding individuals with impaired vision, alerting individuals with impaired hearing to intruders or sounds, providing minimal protection or rescue work, pulling a wheelchair, or fetching dropped items. “Service Animal” shall also mean trained animals used by government agencies in police and rescue work (Multnomah County Code, 13.002 Definitions).

d. Assistance Animal: Assistance animals include emotional support and therapy animals that mitigate the emotional or psychological symptoms associated with a handler’s or owner’s condition or disorder, or animals that provide assistance related to an individual’s disability. Assistance animals may be qualified by a letter from a licensed health care provider. Unlike Service Animals, an Assistance Animal does NOT need to be trained to perform a disability-specific task.

e. Wildlife: Wildlife is any undomesticated, free-ranging vertebrate. This includes native and non-native animals, as well as any unlicensed feral domestic cats.

f. Companion Animal: Any animal owned and/or handled by a person that is not specifically designated as a Service or Assistance Animal, and is not considered Wildlife. For purposes of this policy, the term “pet” is considered synonymous with Companion Animal.

III. Policy

1.   Animals must be restrained by a leash or other means appropriate to the animal, and supervised by a handler or owner at all times while on the Reed College campus, with the following exceptions:

A.   Off-Leash Area(s): The Director of Community Safety and the Director of Facilities (or designee(s)) may jointly designate one or more outdoor areas of campus where dogs may be allowed off-leash.

B.   Private offices and defined non-public work spaces are designated as Off-Leash Areas, provided the animal is either physically restrained from leaving the defined space, or remains within the defined space by virtue of training.

C.   Animals may be secured without supervision for short reasonable periods of time (i.e. less than 20 minutes) given that they are not disturbing, threatening, or hindering any community member or function.

2.   Except as listed in 1a and 1b of this policy, animals are not permitted to be off-leash or otherwise unrestrained within any common use area of any Reed College facility. Examples include, but are not limited to, building lobbies, hallways, atriums, auditoriums, and similar areas used as common spaces or designed as transit paths through facilities.

3.   All animals, except those designated as Service Animals, are prohibited in certain locations on campus:

A.   Areas designated for food service (e.g., Commons, Cafes, conference rooms when food is served, tents and other defined outdoor areas when food is served, etc.)

B.   IRCs

C.   Library (excluding the Library Lobby) 

D.   Sports Center

E.   Health & Counseling Center

F.    Kaul Auditorium

G.   Theaters, Dance Studios, and other interior performance spaces. Animals participating in performances may be permitted in these spaces at the discretion of the senior administrator overseeing the area.

H. Unless explicit permission is obtained from the presiding professor, Companion Animals are assumed not permitted in classrooms during class.  Similarly, Companion Animals are not permitted in meetings without explicit permission from the meeting Chair.

I.    Any other area of campus where the senior administrator overseeing the area determines that the presence of animals should be prohibited. In those cases, the relevant senior administrator is responsible for communicating the prohibition of animals to the community.

4.   The Student Union committee shall set a specific animal policy for the Student Union Bylaws consistent with the guidelines set in this policy.

5.   No dogs in heat are permitted on the Reed Campus. Owners are highly encouraged to spay/neuter their animals; altered pets are eligible for reduced license fees in Multnomah County (Resolution 2010-098).

6.   Animals, when applicable, must have county registration and display the appropriate license tag while on campus. Most county registration, including Multnomah County, requires all dogs and cats to be vaccinated for Rabies in order to be licensed.

7.   No animal may threaten or attack any member of the Reed community or any other person while on the Reed Campus.

8.   Animals are not permitted to damage the property of Reed College or the property of any member of the Reed community. Any damages of Reed College property may be charged to the animal owner’s business account. The owner is liable for all damage incurred by their animal regardless of the handler at the time. If the owner does not have a business account, the owner will be notified of damages. The animal may be excluded from campus until the damages are paid or a mutually agreeable resolution is reached.

9. Animals must not prevent any individual from accessing resources on the Reed campus.

10. Animal handlers are responsible for cleaning up after their animals.

11. Any animal living in on-campus housing is subject to the guidelines put forth in this policy as well as by Residence Life’s Housing Contract. 

12. Owners responsible for animals that show signs of active neglect, abandonment, or abuse may be in violation of this policy by virtue of their animal’s condition. This includes the guidelines set by Multnomah County Code 13.300 for animal confined in motor vehicles.

13. Community members must not abuse, poison, hunt, or otherwise intentionally harm (except in self defense) live wildlife, licensed, or unlicensed animals on the Reed College campus regardless of whether or not the animal(s) in question were found on campus. Similarly, animals found on the Reed College campus are extended this protection even if removed from the physical campus. This excludes any humane pest-control measures deemed absolutely necessary by the Director of Facilities (or designee).

IV. Annual Notification
At the beginning of each academic year, the College will distribute a copy of this policy, and any associated implementation guidelines, to all students, faculty, and staff.

The Director of Community Safety (or designee) is responsible for overseeing implementation of all provisions of this policy and may develop and implement guidelines necessary to ensure effective application of the policy. Implementation guidelines shall be reviewed and approved by the Vice President/Treasurer or designee in their role supervising all facilities and grounds.

V. Off-Leash Areas:
1. Pursuant to the Animal Policy, 1.a., Reed community members may have animals off-leash in designated off-leash areas. The Director of Community Safety and the Director of Facilities (or designee(s)) may determine appropriate areas at the beginning of each academic year and make the location of these areas available to the community.

2. The following are guidelines for Off-Leash Areas:

A. Animals off leash are not permitted immediately adjacent to any facility and should be kept off of sidewalks, parking areas, and other improved or hardscape surfaces.

B. Animals may not dig or otherwise cause damage to the area.

C. Animals may not aggressively chase or otherwise disturb other animals.

D. Handlers are responsible for removing any animal waste.

E. Off-leash areas will be designated with proper signage.

F.  Off-leash areas may be temporarily suspended for special events (such as a performance, lecture, etc.). The community must be notified within ten (10) working days of the scheduled event.

VI. Response to Violations
Sanctions will typically be progressive and are intended to protect the community and the animal while preserving the ability for people to bring animals to campus. The Office of Community Safety shall maintain a list of possible sanctions for violations of this policy within the approved implementation guidelines outlined below. The Director of Community Safety (or designee) will routinely address violations of this policy, which may result in sanctions for both the animal in question and the animal’s owner.

The Director of Community Safety (or designee) may also enforce sanctions imposed upon the animal owner by the Judicial Board, Human Resources, or other relevant bodies. If a violation is particularly grave or repetitive, the Director of Community Safety (or designee) may choose to apply more severe sanctions and/or involve local animal control authorities, law enforcement, or any other appropriate body. Additionally, if the Director of Community Safety (or designee) feels that a certain policy violation is also an Honor Principle violation, they may opt to pursue resolution through the Honor Process. Likewise, if any community member feels that this policy was violated directly or indirectly, they may individually pursue resolution through the Honor Process and/or local law enforcement.

1. Sanctioning Guidelines:
The following are guidelines for imposing sanctions based on the number and nature of confirmed complaints that do NOT involve an immediate threat (i.e. attack or injury) posed by the animal to another animal or person. The Director of Community Safety (or designee) may also opt to involve Multnomah County Animal Control regardless of complaint number. The notification of sanctions will include a copy of this policy and an explanation of the likely escalation of sanctions for future violations.

·   First complaint: written warning from the Director of Community Safety to animal owner.

·   Second complaint: written Final Warning from the Director of Community Safety to the animal owner, with a copy also sent to the Vice President/Treasurer and the Vice President who oversees the community member (i.e. for students the Vice President and Dean of Students, for faculty the Dean of the Faculty).

·   Third Complaint: based on the nature of the incident, sanctions may be imposed immediately upon the animal in question, including requiring that the animal be on-leash, excluding the animal from specific areas, or excluding the animal from campus for a defined period of time from the date the investigation is complete. The length of exclusion will typically range from 30 days to 12 months. Depending on the nature of the incident, the Director of Community Safety may also refer the animal owner to the Judicial Board, Human Resources, or other appropriate supervisory bodies.

·   Fourth Complaint: a fourth complaint may result in a long-term exclusion (i.e., in excess of 12 months) or permanent exclusion of the animal from the Reed College campus and referral of the animal owner to the Judicial Board, Human Resources, or other appropriate supervisory body.

2. Immediate Threats to Safety
Any animal which, more likely than not poses an immediate threat to the safety of community members or other animals may be removed immediately from the Reed College campus without prior notification of the owner. The Office of Community Safety may enforce any such exclusion until the Vice President/Treasurer and/or an appropriate judicial body review the exclusion, or until the animal no longer poses a threat to members of the community. The owner may also be subject to sanctioning as outlined above in Section VI. 

Additionally, the Office of Community Safety may take reasonable actions to address animals that show verifiable signs of neglect, or otherwise grave mistreatment. This may include taking control of the animal and contacting Animal Control. The animal owner may also be subject to sanctioning outlined above in Section VI.

If stray animals are found on campus, the Office of Community Safety shall notify the community to the best of its ability, giving a sufficient description in order to aid identification of the owner. If no owner is located after sufficient opportunity is given for identification of an owner, the animal will be surrendered to Animal Control.

No on-campus facilities are permitted to house or care for injured/orphaned wildlife longer than necessary to arrange transport. An attempt to permanently keep, care for, or nurse a wild animal (even with the intention of later release) constitutes a violation of this policy. Certified wildlife rehabilitation centers, such as the Audubon Society, are equipped to legally care for injured wildlife. Community members are urged to contact a similarly licensed Wildlife Rehabilitation facility or Multnomah County Animal Control for information on how to temporarily care for and transport an injured/orphaned wild animal.

3. Appeals of Sanctions
Anyone subject to sanctions imposed outside the Honor Process as described in section VI. 1. may appeal the sanctions within five business days following notification of sanctions. Appeals should be submitted in writing to the Vice President/Treasurer.  The Vice President/Treasurer may decline to hear an appeal, or may respond at his/her discretion. Students may also choose to solicit a hearing from the Judicial Board to appeal any sanction upheld by the Vice President/Treasurer.  



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