Annual Security and Fire Safety Report
Emergency Response and Evacuation Procedures
To Report a Crime
Policy Addressing Counselors
Campus Access Policy
Community Safety Authority and Jurisdiction
Security Awareness and Crime Prevention Programs
Monitoring Off-Campus Criminal Activity for the Safety
of Off-Campus Student Organizations
Missing Student Procedures
Drug and Alcohol Policy
Sexual Assault Prevention and Response
Sex Offender Registration
Fire Safety Information
Fire Statistics and Reporting a Fire
Policies on Electrical Appliances, Smoking and Open Flame
Fire Safety Education and Training Programs
Housing Facility Fire Safety Systems and Fire Drills
Plans for Fire Safety Improvements
Reed College community safety prepares crime statistics in cooperation with Portland Police Bureau (PPB) and several student groups on campus, including the student judicial board, and student services personnel. Data are collected from community safety’s internal incident reports, PPB reports, and reports from campus security authorities.
Reed College believes that communicating with members of the college community is essential to maintaining a safe, secure, and crime-free environment. If the director of community safety (or designee) judges a situation to be an ongoing or continuing threat, Reed College will issue campus crime and/or campus safety warnings to community members. Campus crime warnings alert the community about crime trends occurring on campus, while campus safety warnings alert the Reed community to persons or events that may impact the community’s safety. The director of community safety or designee, director of public affairs, or member of the executive team (comprised of the president and four vice presidents of the college) is responsible for dispensing these warnings, which will normally be communicated via a variety of methods depending on the situation. Most common methods include the emergency notification system, which is capable of sending messages through text, phone and email to the Reed community; flyers; or community email messages.
In the event of a possible emergency, the incident commander or designee will contact the executive team, comprised of the president and four vice presidents of Reed College, who decide whether or not to declare a state of emergency. If the situation is deemed an emergency, the incident commander will initiate notification of the Emergency Response Team and the community. The community safety director, a member of the executive team, or the director of public affairs determines which segments of the campus community should receive notification, determines the content of the notification, and then initiates the emergency notification system described above. Follow-up information will be communicated through the emergency notification system or through another method of communication including postings on the Reed College community safety website, voicemails, flyers, text messages, etc. Reed College will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency.
The Emergency Response Team will follow the guidelines outlined in the college’s Emergency Response Plan. The plan’s primary goals are to
1. protect life and safety;
2. reduce property and environmental damage;
3. minimize disruption and economic losses;
4. shorten the recovery period.
For more information, please refer to the college’s Emergency Response Plan.
In the event that an evacuation is necessary, follow these evacuation procedures:
- Evacuate a building when you hear an alarm or are ordered to by an authorized person.
- Be aware of the evacuation plan posted in your building. When the alarm sounds or you are otherwise directed to evacuate, leave by the nearest exit.
- If you are the last one out of a room, shut the door. (In case of a fire, this limits the spread of smoke or fire.)
- Do no use elevators in case of earthquake or fire.
- Assist the handicapped in exiting the building.
- Once outside, move at least 300 feet from the building. If possible, assemble at your department’s predetermined meeting site. (This will help your departmental emergency coordinator determine if everyone is out of the building.)
- Avoid blocking sidewalks, hydrants, streets, and fire lanes. Emergency vehicles must have clear access.
- Do not reenter the building unless told to do so by a community safety officer.
Reed’s emergency notification system is tested annually. This test is usually scheduled proximate to fall break, and the community will normally be given advance notification via email. This email usually includes a link to the annual security report, which contains information about emergency response and evacuation procedures. The Emergency Response Team conducts tabletop and/or campus exercises to include the activation of the Emergency Response Team and the Emergency Operations Center at least once per academic year. Community safety documents the time, date and description of the exercise, and whether it was announced or unannounced. Residence life holds fire drills that include complete evacuation of each residence twice each calendar year.
To report a crime, contact community safety at 503/788-6666. Community safety can also be contacted using the campus blue light emergency phones by pressing the “emergency” button or dialing ext. 6666. You may also go to the community safety office, located in the 28 West building, south of the intersection of SE 28th Ave. and SE Steele St. When you report a crime, a community safety officer will record the incident details and write a report. Community safety encourages accurate and prompt reporting of all campus crimes, and is available 24 hour a day, 7 days a week.
Sexual assault reports can also be reported to the Title IX coordinator, Ed McFarlane at 503/777-7506, firstname.lastname@example.org, or Eliot 303.
Confidential reporting is allowed for incidents of sexual assault only. Confidential reports will be included in the annual disclosure of crime statistics. The sexual assault reporting form is available on the Reed Sexual Assault Prevention and Response website.
Reed does not have a procedure that encourages professional counselors to inform counseled individuals about crime reporting procedures. However, Reed's health and counseling center passes along de-identified information regarding statistics for sexual assault reporting in a process that is overseen by the director of health and counseling. The director of health and counseling works closely with community safety to prevent double reporting.
Reed College is private property, but is generally open to the public during business hours and public events. Community safety has the authority to issue verbal or written exclusion orders to any individual who is behaving in a way that may compromise the safety of any member of the Reed community, and/or is disruptive to the college’s community.
Community safety officers are responsible for performing routine locks and unlocks of campus buildings in accordance with the academic and event schedule.
Residence buildings are secured 24 hours a day. Swipe cards, which double as student ID cards, are programmed by CIS (computing and information systems) and residence life personnel to allow students to access their designated residences and academic areas. Maintenance staff and safety personnel have swipe card or key access into campus buildings and residence halls as well.
Community safety officers patrol campus residence halls, buildings, grounds, and parking lots to ensure the security of the campus. Any security-related maintenance issues are reported to facilities services.
Community safety personnel have the authority to enforce college policy, but are not sworn law enforcement officers. Therefore, per Oregon law, they can only perform citizen’s arrest for crimes they witness. Community safety can, however, call the Portland Police Bureau (PPB) for assistance. Community safety refers major crimes to PPB, and collaborates in further investigation of these incidents, in accordance with a written Partnership Agreement (memorandum of understanding) with PPB. The Partnership Agreement can be found on the community safety directives page. Minor offenses, such as violations of college policy, may be referred to the dean of student services, the college's Judicial Board, or the Honor Council, depending on the seriousnness and nature of the incident.
Community safety’s mission is to provide a safe college community through collaboration. To that end, they ask that all members of the community be responsible for their safety and the safety of those around them. They therefore encourage the reporting of suspicious individuals and/or activities on campus.
At the beginning of each academic year community safety and other student services groups conduct safety-related presentations and discussions for students, staff, and faculty. During the summer, prior to the fall term, incoming first-year students are required to participate in an online video presentation regarding sexual assault. During fall new student orientation, students receive sexual assault prevention training and attend a presentation about alcohol and other drugs. In the spring, students from the Honor Council give talks about consent in residence halls. The sexual assault prevention student educators provide programming on healthy relationships, bystander intervention, and effective consent throughout the community during the academic year. Information regarding sexual assault, including many available resources, is posted on the sexual assault website and event-specific information is posted in common areas on campus. New faculty and staff attend a mandatory safety orientation, which is coordinated by the office of environmental health and safety.
Additional Safety Programs
Night Bus: Reed College’s night bus program provides safe, nighttime transportation for students to off-campus locations during specified times.
Safety Escorts/Rides: Community safety also offeres individual on-campus escorts for any Reed community memeber. For students living adjacent to campus, but not in college residences, community safety may provide an escort or arrange for a taxi depending on the specific circumstances.
Emergency Phones: Emergency "blue-light" phones can be found throughout campus and all community members are encouraged to identify phone locations along their typical travel routes.
Crime Prevention: Community safety offers crime prevention information and free safety whistles for the community, as well as registration for bicycles or cars, and can engrave valuables (laptops, MP3 players, etc.) at the community safety office.
In addition, Portland Police Bureau (PPB) has an active neighborhood response team (NRT) that addresses ongoing problems in Portland neighborhoods. Reed College maintains a relationship with the NRT via an assigned liaison officer.
The health and counseling center employs current students who visit areas of campus where students are known to gather for social activities. Night Owls are trained to identify students who may be in distress and then contact community safety for assistance. Night Owls also carry water, juice and snacks that are provided free of charge to students. Community safety staff have the ability to speak directly with Night Owls by radio in the event of an emergency.
The director and assistant director of student activities keep in contact with recognized student organizations, but community safety does not provide security services to off-campus student groups. Criminal activity in Portland is monitored and recorded by the Portland Police Bureau (PPB), with whom community safety collaborates when violations of federal, state, or local laws occur.
After investigating the missing person report, should community safety determine that the student is missing, and has been missing for more than 24 hours, Reed will notify Portland Police Bureau (PPB) and the student’s emergency contact no later than 24 hours after the student is determined to be missing. If the missing student is under the age of 18 and is not an emancipated individual, Reed will notify the student’s parent or legal guardian immediately after community safety has determined that the student has been missing for more than 24 hours.
In addition to registering an emergency contact, students residing on-campus have the option of confidentially identifying an individual to be contacted by Reed, in the event the student is determined to be missing for more than 24 hours. If a student has identified such an individual, which can be done through the registrar’s office, Reed will notify him or her no later than 24 hours after the student is determined to be missing. Only authorized campus officials and law enforcement will access a student’s confidential contact information if necessary.
A comprehensive list of links to all AOD-related policies, procedures, and guidelines can be found on the student services web site. Following are excerpts from the Reed Drug and Alcohol Policy.
The possession, sale or distribution of alcoholic beverages, where minors are involved, are violations of the Drug and Alcohol Policy. The student services office will seek resolution through the honor process.
In keeping with local, state and federal laws, the illegal use, sale, transfer, dispensing, possession and manufacture of illicit drugs, or being under the influence of illegal drugs, or the illegal use, possession, or abusive use of alcohol on the Reed College campus or during official Reed activities is a violation of college policy and is prohibited. In particular, illegal drugs and drug paraphernalia are not permitted anywhere on the Reed College campus. The manufacture of illegal drugs, the growing of marijuana and other illegal psychoactive plants, and the distillation of alcohol are felonies under applicable federal law and are not allowed on college property.
Individuals with substance abuse problems are encouraged voluntarily to seek assistance and appropriate treatment options. The college provides certain counseling and treatment-related resources as well as referrals to sources of help off campus. The college employs counselors, who are available to talk with any student on a confidential basis and to advise faculty and staff on student-related drug or alcohol problems. Students may also seek help through student services or health and counseling. Faculty are encouraged to seek advice from the dean of the faculty. Staff are encouraged to talk with their supervisor or with the director of human resources. Confidential counseling is available to faculty and staff through the Employee Assistance Program and information about this program is available from human resources.
For sexual assault resources and information, including reporting procedures, counseling options and survivor resources, see Reed’s Sexual Assault Prevention and Response website. A detailed description of Reed’s judicial process can be found in the Guidebook to Reed. Following are excerpts from the sexual assault website and Judicial Board code. You may also view Reed's full Sexual Harassment Policy, which was effective from March 8, 1993 to September 20, 2013, or Reed's Discriminatory Harassment and Sexual Misconduct Policy which went into effect on September 20, 2013, replacing the Sexual Harassment Policy.
What to Do Immediately After a Sexual Assault:
Safety: Go to a safe place and call 911 if you need immediate medical or police assistance.
Support: Get support from someone you trust, such as a friend or family member. Consider calling a confidential resource to help you understand all of your options for medical care, reporting, filing criminal charges, and support.
Police and/or community safety: Consider calling the police and/or community safety, even if you don’t feel it is an emergency. You may call the police directly, ask Reed community safety to facilitate medical assistance and police investigation, and/or work with community safety to conduct a college investigation.
Reporting: You may report the assault to police and/or community safety, either immediately, or at any time in the future. You may also report to the Title IX coordinator. If you are unsure about whether or not to report the assault, consider calling a confidential resource, or explore online resources. Reporting the assault does not mean that you are required to pursue criminal charges or an Honor case if you choose not to. Know that sexual assault is never the survivor’s fault.
Evidence of a sexual assault should be preserved as soon as possible after the incident, even if the reporting student is unsure about reporting or filing criminal charges. A Sexual Assault Forensic Examination (SAFE) will preserve evidence and may be done up to 84 hours after an assault. A SAFE may be done regardless of whether or not the student receiving the examination wants to pursue criminal charges. The student does not need to provide his/her name to police to have the exam and for the evidence to be preserved. Preserving evidence, including from a SAFE, does not obligate the student to pursue criminal charges or appear in court.
If a student is sexually assaulted, preserving any available evidence, including the results of a SAFE, blood tests for “date rape” drugs, and/or testing urine, allows the student to leave open the option of criminal prosecution in the future without obligating the student to take that step. Moreover, because some kinds of evidence may only be collected within a short period of time after an assault, delaying action to preserve evidence immediately after an assault may reduce the chances for a successful criminal prosecution in the future. While submitting to a SAFE and other testing may be emotionally traumatic in the immediate aftermath of an assault, multiple local hospitals have specially trained clinicians who are experienced in helping survivors through the process.
Reed College encourages students to report a sexual assault to police and/or community safety immediately. Students may also choose not to immediately report an assault as they explore available options. At a minimum, we urge students who have survived a sexual assault to contact a confidential resource (noted below) at Reed or in the community who can provide support and help students explore all possible options as soon as possible after an assault.
Following is a list of selected resources from the sexual assault website. A comprehensive list of Reed community and external community resources for reporting or other support is available at the Sexual Assault Resource List.
Portland Police Bureau
24-hour emergency: 911
24-hour non-emergency: 503/823-3333
Reed Medical Services (confidential) 9 a.m.–5 p.m.: 503/777-7281 After hours, switchboard: 503/771-1112 Services: medical care, referral for emergency care, referral for SAFE (Sexual Assault Forensic Examination)
Reed Counseling Services (confidential) 9 a.m.–5 p.m.: 503/517-7349 After hours, switchboard: 503/771-1112 Services: free and confidential counseling; inform the receptionist that the concern is urgent
Reed College Community Safety Non-emergency: 503/771-1112 ext. 0 24-hour emergency: 503/788-6666 Services: college investigation, assistance with reporting to police, referral for medical and/or support services
Reed College Title IX Coordinator: Ed McFarlane 503/777-7506, email@example.com, Eliot 303
Portland Women’s Crisis Line (anonymous) 24-hour crisis line: 503/235-5333 , Daytime office (9 a.m.–5 p.m., Monday–Thursday): 503/232-9751 Services: free and confidential counseling; survivors can remain anonymous, and the crisis line has no duty to report; can be advocates at SAFE exam (in Multnomah County)
Sexual Assault Resource Center (anonymous) 24-hour crisis line: 503/640-5311, Daytime office (9 a.m.–5 p.m., Monday-Friday): 503-626-9100 Services: anonymous and confidential free counseling, case management (can include legal advocacy), services in Spanish
OHSU Medical Center (confidential)
24-hour emergency: 503/494-7551 Services: SAFE exam
Center for Women's Health: 503/418-4500 Services: follow-up medical care
Requests for change of academic or living situation
If requested, Reed will work with students to change their academic and/or on-campus living situations after an alleged sexual assault, if such changes are reasonably available. Reed assistance may include academic schedule or room changes, communication with faculty, referrals to academic support resources, temporary use of a residence hall room reserved for emergencies, and information on leave of absence options, among other options. For information on accessing these resources and more, see Reed’s Sexual Assault Prevention and Response website.
The Security Awareness and Crime Prevention Programs section of this report discusses education on the topic of sexual assault.
On-campus disciplinary proceedings
Sex offenses may be reported to the campus Sexual Misconduct Board. The following excerpts from Judicial Board code discuss how to initiate disciplinary proceedings, some of the rights and responsibilities of the accuser and accused, and potential sanctions that may be imposed. Only relevant text is included. The complete code can be found in the Honor Principle section of the Guidebook to Reed.
Section 3. Reporting Violations to the Sexual Misconduct Board
A. Any current or former student(s), faculty member(s), or staff member(s) of Reed College may bring a complaint on behalf of him or herself or the community to the Judicial Board or Sexual Misconduct Board for an apparent student violation of the Honor Principle, community rules or college policies, rules, regulations or contracts. Both the complainant and the respondent must have been members of the Reed community at the time when the alleged violation occurred. The Sexual Misconduct Board shall concern itself with all complaints that essentially involve an accusation of sexual misconduct, as construed in the Section 10.A, wihle the Judicial Board shall concern itself will all other complaints. [. . . ]
C. Any complaint of sexual misconduct should be sumbitted to the chair of the Sexual Misconduct Board. [. . . ]
D.The written complaint must include (1) a statment of the grounds on which the complainant(s) believes that a violation has occurred under paragaraph A; (2) a list of the names of the persons believed to have committed a violation as specified in paragraph A, if such violators are known to the complainant(s); (3) a brief description of the actions that the complainant(s) believes do constitute a violation as specified under paragraph A; (4) a list of witnesses with a statement indicating the expected relevance of their testimony; (5) in cases involving neither violence nor sexual misconduct, a statement of why nonjudicial resolution or mediation was unsuccessful or did not occur. [. . . ]
F. The procedural aide shall make an effort to inform the complainant(s) and the respondent(s) of the following at least four days before the hearing: [. . . ]
(iv). That s/he may choose one other member of the community to be present as a "second" during the entire hearing. Although the parties may speak privately to their second(s), the second(s) may not address any other party in the case during any part of the hearing. Legal counsel shall not be allowed to participate or be present in any fashion in the hearing. [. . . ]
(vii). That s/he has the right to present testimony and to request the Judicial Board’s consideration of testimony by witnesses; and, that the Judicial Board may request the written testimony or responses to questions from complainants, respondents, or witnesses prior to or during the hearing. [. . . ]
(viii). That s/he has the right to be informed of the status of the case, to receive four-day notice of all hearings from the procedural aide, and to receive written notice of the status of the Judicial Board’s determinations of fact and recommendations within seven working days of the hearing. [. . . ]
Section 5. Determinations of Fact and Recommendations of the Judicial Board
A. If the Judicial Board finds a respondent to have committed a violation as specified in Section 3.A., it may recommend sanctions the nature and severity of which shall be appropriate to the violation, its circumstances, and the history of offenses by the respondent. Recommended sanctions may include probation, suspension, or expulsion.
B. [. . . ] (iii). The President or his/her designee shall communicate the decision about violations and sanctions to the parties and the Judicial Board. [. . . ]
Section 10: Sexual Misconduct Board
A. The Sexual Misconduct Board shall hear and decide complaints involving sexual misconduct. Sexual misconduct includes sexual assault, sexual harassment, and any other form of dishonorable conduct of a sexual nature. Except where specified in the present Section, the Sexual Misconduct Board's procedures shall be largley the same as the procedures, detailed in Sections 4 and 5, for the Judicial Board. [. . . ]
Information regarding registered sex offenders is available through the Oregon State Police.
Fires on campus should be reported to community safety, who collects and compiles the annual fire statistics.
Addendum to the 2012 Report
The inclusion of Sitka in the fire statistics for 2012 reflects a correction made after the print version of the Crime Prevention Guide, Annual Security Report, and Fire Safety Report went to press. Fire statistics for Sitka were inadvertently left out of the 2009, 2010, and 2011 fire safety reports. Fire statistics for Sitka were correctly reported to the Department of Education in 2009, 2010, 2011, and 2012. Please be advised that there were no reported fires in Sitka in 2009, 2010, or 2011.
2012 Fire Statistics
2011 Fire Statistics
2010 Fire Statistics
*RCAs stands for Reed College Apartments
The burning of any material, including candles and incense, is prohibited. Students found burning substances in the residence halls or misuing or tampering with fire safety equipment (including covering smoke detectors, the removal of smoke detectors or door closures) may be fined $100 per incident and/or required to complete another suitable sanction (for example, community service). Hanging anything from fire sprinkler pipes or blocking sprinkler heads is prohibited. Dependingon the severity or frequency of the violation, further action may also occur, including but not limited ot the honor process or administrative termination of the housing contract.
Corridors must be kept free of personal property, including bicycles, motorcycles, and furniture. No motorcycles or scooters are allowed in the residence halls. Students are not permitted on the residence hall roofs or on the outisde ledge of any residence hall.
Because of fire code requirements the are not permitted: hot plates, space heaters without automatic shut offs, halogen lamps without safety cages, and twinkle lights that are not commerical grade. Power strips with internal fuses are permitted, but putting two power strips together (daisy-chaining) is not permitted.
No hazardous materials of any kind may be used or stored in the halls. This includes flammable materials such as white gas and propane, corrosives such as acids and bases, or any chemical that could harm or injure roommates, other students, Reed College employees, guests, and others. Fire inspection fines may be charged for any fire code violations.
Smoking of any substance is prohibited in the residence halls and apartments. This includes smoking out of the window while the smoker is in the building. Smoking is not permitted on balconies. Evidence of smoking in the residence halls, apartments, or balconies may result in the student being fined $100 per incident and/or other suitable sanction(s) (for example, community service) as determined by the Assistant Dean of Students for residence life. The standard of evidence for smoking includes any combination of the following:
- Smell of smoke in or near the room 1359139.0063520-00013
- Ashes in or near the room
- Remnants of smoking (such as cigarette butts) in or near the room
- Tampering with or obstructing smoke detectors
- Smoke damage in or near the room
- Reports from community safety of smoking
- Reports from House Advisors or a Resident Director of smoking
- Reports from other community members of smoking
Residence life staff (the House Advisor, Resident Director and/or Assistant Dean of Students for residence life) will respond to each smoking incident. Multiple violations of this policy may result in an honor process and/or additional action, including eviction. Students may be charged a minimum of $100 for additional cleaning upon moving out of his or her room if there is evidence of smoking in the room. (Note: Oregon Smoking Law states all smokers should be at least 10 feet from the building while smoking.)
See above emergency response and evacuation procedures in the Annual Security Report.
Environmental health and safety (EHS) provides fire safety training for new employee orientation and offers fire extinguisher training for employees several times each year. Residence life provides additional fire procedure training for its full-time and student residential staff.
All residence buildings are equipped with fire sprinklers and fire detection. There are detection devices in every room that are monitored by a contracted commercial alarm monitoring station 24 hours a day, 7 days a week. Alarms are immediately reported to community safety for initial response and investigation and to Portland Fire and Rescue via the 911 system when appropriate. All buildings and rooms are equipped with sprinklers for fire suppression. All devices and systems meet or exceed the code requirements set forth by NFPA 70 (national fire codes) and by Oregon state specialty codes. In 2011, residence life conducted two fire drills for each residence hall. See the chart below for the details of each residence hall.
Fire Safety Features of Residence Halls
Reed College maintains a robust fire safety system and currently has no plans for alteration.