Help Desk

Computing & Information Services

Using Bookends

These instructions were written for Bookends and Microsoft Word, though instructions for LaTex are included as well. An evaluation copy of Bookends may be downloaded via this website. Current students, faculty, and staff may receive the license code for the full version by contacting CUS.

Obtaining Bookends

Bookends is no longer offering site licenses. If you wish to use the software, you can purchase it directly from Sonny Software.

What you can do with Bookends

Bookends, like Endnote, allows you to search online bibliographic databases. It also allows you to save and organize your own list of references, making it easy for you to create a bibliography when the time comes.
Bookends also integrates with Microsoft Word.

You can also use Bookends with LaTeX.

Getting Started with Bookends

The first time you run bookends you will be asked to create a database. You can name this database whatever you want. We recommend that you use only one databse. If you need to separate your bibliographic records you can do that very easily by creating Groups .

Bookends comes with a comprehensive user guide available from the application website. If you need help with topics not covered on this help page, that is the first place to look. If you're stuck contact Computer User Services at cus@reed.edu, x7525, and we will be happy to help.

Creating new Groups

Creating a new group in bookends is quite simple. Simply click on the plus sign button in the lower left corner of the database window and select "New Static Group." Name the group and then you can begin dragging your references into that group to organize them. You can also create a "New Smart Group" that will allow you define search terms so that references get automatically filed into that group.

Backing up your Bookends database

Backing up your database is extremely important. You've worked hard to create a list of citations for use in your work and backing up your database is the best way to keep that information safe. Fortunately, backing up your Bookends database is simply a matter of finding your database file, wherever you saved it the first time you created it, and putting it on your home server or whatever other external backup solution you are using.

You can also create backups with the File > Backup menu, that will actually create copies of the database in a special backup folder. Again, you should copy these backups to a remote location or on some form of external media, rather than on the same computer as the original database.

Using Bookends and your own library on other computers

If you would like to use Bookends on another computer, simply store a backup of your database on your home server, or email it to yourself. Then download it to the computer you hope to use it on, and use the Bookends Open > Database menu to open the database. Remember to save a copy of the database to your homeserver after your done, so that you can access any changes you've made.

Importing Bookends citations from JSTOR

JSTOR is an online archive of full-text articles in fields ranging from history to botany to music. It usually has the complete run of a journal from the first issue to two to five years from today. For more information, please contact the reference librarian or look at JSTOR's website at www.jstor.org.

  1. Open JSTOR
    Using a computer with internet access, go to the library's web page at http://library.reed.edu. Choose the Articles tab and then the
    alphabetical list of databases, http://library.reed.edu/find/databases.html. Jump to J to locate the link for JSTOR and search JSTOR for the topic you are researching.
  2. Save Citations
    When you see an article you would like to add to your library, simply click Save Citation at the top of the article.
    Save Citations
  3. Export your citations
    Click View Saved Citation at the bottom or top of an article. To save your Saved Citation List to a local file, select citation-manager format from the top or bottom of the Saved Citations List, then click Export. (If you prefer, you can also email your saved citations to yourself for future use.) A window will open with the information in it. Go to the File menu, Save As.. and put the file somewhere (remember where you'll need it later). Make sure you name it filename.txt.
  4. Import citations into Bookends
    1. Open your Bookends database.
    2. From the File menu, select Import References. The Import window will prompt you to choose the format to import references from. Select JSTOR, and "from file." And then click the Okay button.
    3. Then find the file that you saved from JSTOR, and continue. The references will now appear in your database!

Importing Bookends Citations from other sources

Bookends has a huge number of predefined filters to allow you to import from just about any source that you can't search directly. It's just a matter of saving the citation to a file, and going to the Import References menu to select the appropriate source for the citation. Check out the JSTOR example above for more information.

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