Business Office

Refunds

Our Tuition Refund Policy

This policy is under review for potential changes starting Fall 2018.

Students who take a leave of absence or officially withdraw through the Dean of Students’ Office (or through the MALS office for graduate students) may receive a refund of tuition and certain fees. Failure to initiate and/or complete the institutional leave or withdrawal process will result in zero tuition refund. Visit the leaves and withdrawals web page for more information about the process.

Currently, the refund of tuition, room, and board is based on the effective date of the leave / withdrawal as determined by the college (see refund schedule below). The refund policy applies to all undergraduate and graduate students who withdraw, take a regular leave of absence, or take a medical leave of absence, whether or not they have federal Title IV financial aid.

  • The student body fee and health insurance coverage, if applicable, are non-refundable.
  • Credit balances under $10 will not be refunded.
  • Financial aid recipients earn their aid as the semester progresses. When a federal aid recipient takes a leave of absence or withdraws, a pro rata schedule is used to determine the federal aid funds the student has earned at the time of withdrawal.
  • Non-federal financial aid, including but not limited to Reed grants, outside scholarships, state grants, private loans etc., will be refunded according to the refund schedule below.
  • Students who do not earn any credits and do not take a leave of absence or withdraw, will have their Title IV aid re-calculated from the mid-point of the semester, or the last date of an academically related activity verified by Reed even though they would not qualify for a tuition refund.

No deviations from the refund schedule will be made except in cases of extreme hardship, of which the college shall be the sole judge. The administration committee may, upon recommendation of the dean of student services, approve petitions for such exceptions. A Petition for Waiver of Policy may be found here.

Refund Schedule for Leaves of Absence and Withdrawals

The leave/withdrawal effective date determines the refund %.

Week Refund %
% Title IV Aid Earned
1 93-99 1-7
2 86-92 8-14
3 79-85 15-21
4 72-78 22-28
5 65-71 29-35
6 58-64 36-42
7* 53-57 43-47
8 46-52 48-54
9 39-45 55-100
10 32-38 100
11 25-31 100
12 18-24 100
13 11-17 100
14 4-10 100
15 0-3 100

*Week 7 contains fall / spring break.

This schedule is under review for potential changes starting Fall 2018. Click here for rates under discussion.

Tuition Insurance

Reed College students are eligible to participate in the Tuition Refund Plan offered by A.W.G. Dewar, Inc. at a cost of 0.75% of the total direct costs. If you wish to participate, you must enroll and send your payment directly to Dewar, prior to the first day of classes.

This plan significantly extends and enhances the College's published refund policy. Participants will be assured a 70% refund of withdrawals due to accident, illness or mental health issues as defined by the plan.

This plan is recommended by the College for families with concerns about medical or mental health issues that may result in a student taking a medical leave during a semester.

A brochure is mailed to all matriculating and continuing students in June, or you may contact the Business Office (after July 1) to have one sent to you. You may obtain more information and enroll online at Dewar or download claim forms. If you have specific questions regarding the coverage, please call Dewar at 617/774-1555.

Credit Refunds

If your student account has a credit balance, you may be entitled to a refund. Refunds are only issued on actual credits, not anticipated credits. If the credit balance results from the receipt of Federal Title IV funds (Federal Pell, SEOG, Perkins, Direct Loan, and Direct PLUS) are automatically refunded (if the credit is over $10) to parents for Direct PLUS credits and to the student for all other Title IV credits. If the credit balance is a combination of the two, the refund check will be prorated to both student and parent based on the percentage of Direct PLUS loan versus student aid. Parents can also authorize the college to issue the check to the student if they complete a written authorization.

Students may authorize the college to refund excess financial aid, student payroll, or college reimbursements directly to their designated bank account by completing the direct deposit form and turning it into the Business Office.

All or a portion of the credit balance can also be held on the student account for the fall and spring semesters if we receive written authorization to hold the funds by either the student for aid referenced above, or by the parent for Direct PLUS loans. All refund or hold authorizations must be received in the Business Office by the first day of classes.

Bookstore charges are billed separately by the bookstore on a monthly basis, on 'bookstore' blue paper. If you have a credit balance on the Business Office account, you may also complete an authorization (second page of document) to use some or all of this credit balance to meet specified bookstore balances.

Refund Forms

Authorization to Hold Excess Federal Financial Aid on Business Office or Bookstore Account

Authorization to Refund Excess Direct PLUS Loan to Student

Direct Deposit Authorization Form

Contact the Student Account Center

888/316-9620

Outside U.S. and Canada
401/921-3999

Monday–Friday
5 a.m.–7 p.m.

Contact the Business Office

Eliot Hall 307 & 308
503/777-7505, or x7505
Fax: 503/788-6687
business-office@reed.edu

Hours of Operation

Monday–Friday
8 a.m.–5 p.m.

Cashier’s Window

Monday–Friday
10 a.m.–4 p.m.