The Davis Projects for Peace 2013 Request for Proposals
Proposals will be judged by their quality of design, relevance to your academic or professional goals, feasibility, the ability of any sponsoring organization to support your learning, and letters of recommendation from faculty. Please follow the guidelines carefully. For your reference, applications from previous years are available at Career Services in Greywood. While photocopying or taking these applications out of the office is not permitted, you are welcome to view them in our office. All applicants are strongly encouraged to meet with Career Services or SEEDS staff while in the planning stages of your proposal. For more information about the award, please visit the Reed Davis Peace Projects home page.
Submission deadline: Monday December 9, 2013 by 12PM online.
When you are ready to begin your online application, log in to IRIS and visit the grants page. When the online application becomes available in the fall, you may start your online application and save it, going back in as you wish. It is important to create your online application form before you ask for your letter of support. You need only the name of your proposal, and to add your name, email, graduate year, and major. You may go in later and change the proposal name but you must at least name the proposal so that your recommender can FIND your proposal when they go in to upload your letter. Remember that IRIS times out with inactivity after 30 minutes. You risk losing your work if you do not regularly save. Do not click finalize proposal until your proposal is absolutely complete. If you have questions or need help with the process, please contact Career Services or SEEDS.
A complete submission packet includes:
A complete on-line application includes the following five sections. You will be unable to submit your proposal if any of the sections is missing.
1. One letter of support (one for each group member) from a Reed faculty or staff member who can speak to your qualifications. Encourage the faculty or staff member to upload the letter to the IRIS application page. They may also give you the letter or deliver it directly to Career Services in e-mail or in person. lf it is provided to you in a sealed envelope, do not open the envelope. Refer to the Reference Protocol handout in career services for help requesting letters of recommendation for suggestions on how to do this. Please give ample notice to your letter writer(s).
2. Proposers. If submitting a group proposal, please identify a project manager or someone to serve as the main contact person for the group. As noted above each member of the group must submit a resume and an individual letter of support by a staff or faculty member.
3. Proposal Information. Title, project start date and project end date.
4. Project Description (1500 word limit) that provides details about the project you or your group plan to implement. Describe the project (who, what, where, how) including expected outcomes and prospects for future impact; relevance to your academic or professional goals; and information about your experience, skills, and interest that qualify and prepare you for success with this project. MAKE SURE to include a paragraph specifically addressing the issue of peace and how your project relates to it. Proposals should include pre-approval of all parties and organizations involved in the project.
5. Project Budget. Include direct costs for living: travel, lodging, food, etc., and anticipated supply needs and costs. List any other funding sources that you anticipate or will receive. Please explain how you will cover any expenses that exceed the award amount.
Important: Only the project summary and budget will be forwarded to The Davis Projects for Peace foundation where the final decisions are made. Please ensure that your summary and budget contain enough breadth and detail to faithfully represent your project to the final judges. The other two pieces of the application (resume and letter of recommendation) will be used by the internal Reed committee to determine which project(s) to nominate. The selected applicatant(s) will be required to submit, in February, an electronic copy of just their proposal summary and budget, saved as a single .pdf file, to be forwarded to the Davis foundation.
Travel Restrictions: McGill Lawrence and Davis Projects for Peace student grant awards are tentative until travel permission has been received from the Reed College coordinators of such awards via completion of an award agreement form that outlines conditions of acceptance. Students who do not receive permission to travel will not be allowed to use such funds for their proposed project; however, accommodations for an alternate location may be made at the discretion of the coordinators of the awards (career services, SEEDS, and college relations personnel in consultation with the President's Office). Travel restrictions usually follow State Department travel warning criteria. If you suspect that your proposed location of study may present safety or security risks, please consult the U.S. Department of State Travel Warnings Section. If a project proposal includes travel to locations that may present safety or security risks, especially as identified by the State Department travel warning criteria, special note must be made in the proposal, and additional information may be requested before permission is determined.
What happens next?
A review committee of Reed students, staff, and faculty will evaluate the applications and forward one or more proposals to The Davis Projects for Peace. If your proposal is selected by the internal committee, we will forward an electronic (.pdf) version of your 1-2 page proposal and 1 page budget outline.
Applicants will be contacted regarding the funding decisions that were made by late January, 2014.
After your project is completed:
For each funded project, the responsible student(s) must prepare and submit a final report by the first day of classes in August, 2013. The final report is to be limited to two pages of narrative using the final report form posted on the Davis web site. It should also include a one-page account of the funds expended. Students have the option of including up to 3 digital photos, attaching them to the end of their two-page final report.
The final report should include: a brief restatement of the project's purpose/plans, actual work completed, outcomes/achievements/failures, and long-term prospects of the initiative. Reports will be posted on the program's web site.
The McGill Lawrence Internship Award
Those students looking at the Davis Projects for Peace Award, may also want to consider the McGill Lawrence Internship Award, which is designed to offer Reed students the opportunity to complement their academic studies with a summer internship in the public or non-profit sectors. The McGill Lawrence fund awards $4,000 for a minimum of eight weeks of full time engagement to eight students.